Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Jago Nari Unnayon Sangstha (JNUS)

Vacancy: 1

Age: At least 28 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 50000 (Monthly)

Experience:

• 2 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Commerce (BCom) in Bachelor’s Degree/B. Com (Honors) with M. Com (Accounting) or BBA/ MBA with a major in Accounting or Finance from a recognized university.

• 2 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 28 years

Leadership and team management.Planning and organizing.Analytical and problem-solving skills.Communication and coordination.Report writing and documentation.Decision-making and accountability.Stakeholder relationship management.Ability to work under pressure in humanitarian contexts.Commitment to safeguarding, PSEAH, diversity, inclusion, and humanitarian principles.

01. Financial Management and Accounting:

·         Manage day-to-day financial operations in compliance with organizational policies, donor requirements and applicable regulations.

·         Maintain accurate accounting records, including cash book, ledger, journals and supporting documentation.

·         Prepare and process payment vouchers, journal vouchers, bank reconciliation statements and other accounting records.

·         Process staff salaries, volunteer incentives, vendor payments and statutory deductions accurately and on time.

·         Maintain financial records in the organization’s approved accounting software, ensuring timely and accurate data entry.

·         Prepare monthly, quarterly and annual financial reports, cash forecasts, fund requisitions and other financial reports required by management and donors.

·         Coordinate banking transactions and maintain effective liaison with banks and relevant authorities.

02. Budget Planning, Monitoring and Reporting:

·         Support the preparation, revision and monitoring of project budgets.

·         Maintain budget utilization and procurement request (PR) tracking against approved budgets.

·         Monitor project expenditures to ensure spending remains within approved budget limits.

·         Conduct Budget versus Actual (BVA) analysis, identify variances and recommend corrective actions.

·         Inform the Project Manager of significant budget deviations requiring donor approval or budget revision.

03. Compliance, Audit and Internal Control:

·         Ensure compliance with organizational financial policies, donor regulations and statutory requirements, including VAT, tax and other applicable obligations.

·         Verify financial compliance before processing procurement-related payments.

·         Maintain complete, accurate and organized financial and administrative documentation for audit, monitoring and donor review.

·         Coordinate internal audits, external audits, financial monitoring visits and donor assessments, and follow up on implementation of agreed recommendations.

·         Promote accountability, transparency, internal controls and value for money in all financial and administrative processes.

04. Procurement and Asset Management Support:

·         Work closely with the Procurement and Logistics Officer to ensure procurement activities comply with approved budgets, financial procedures and donor requirements.

·         Maintain inventory and fixed asset records in coordination with the Procurement and Logistics Officer.

05. Administration and Human Resource Support:

·         Manage office administration, utilities, office supplies, service contracts and other administrative functions.

·         Maintain personnel files, attendance and leave records.

·         Support recruitment, onboarding and other administrative and human resource processes.

06. Coordination and Capacity Building:

·         Provide financial guidance and orientation to project staff on financial procedures, budget management and donor compliance.

·         Communicate updates on financial policies and donor requirements to relevant staff.

·         Coordinate effectively with programme, procurement and support teams to facilitate smooth project implementation.

07. Safeguarding and PSEAH

·         Ensure the safety, dignity, and well-being of staff, contractors, volunteers, and community members by preventing abuse, neglect, harassment, exploitation, and discrimination.

·         Promote and comply with organizational Safeguarding, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), Child Protection, and Code of Conduct policies.

·         Identify and mitigate safeguarding risks associated with engineering activities and construction sites.

·         Ensure all safeguarding concerns and reportable incidents are immediately reported through approved organizational reporting mechanisms while maintaining confidentiality and a survivor-centred approach.

• Weekly 2 holidays,Mobile bill