MIS, Documentation & Reporting Officer

Job Description

Title: MIS, Documentation & Reporting Officer

Company Name: Jago Nari Unnayon Sangstha (JNUS)

Vacancy: 1

Age: At least 28 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 50000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 28 years

Leadership and team management.

Planning and organizing.

Analytical and problem-solving skills.

Communication and coordination.

Report writing and documentation.

Decision-making and accountability.

Stakeholder relationship management.

Ability to work under pressure in humanitarian contexts.

Commitment to safeguarding, PSEAH, diversity, inclusion, and humanitarian principles.

· Develop, implement, and maintain the project's Management Information System (MIS) to support effective project planning, implementation, monitoring, and reporting.

· Establish and maintain an effective project-level information management system, including databases, electronic filing systems, and data repositories.

· Develop and maintain beneficiary databases, activity tracking systems, service mapping, contact lists, and other project information management tools.

· Collect, compile, verify, analyze, and manage project data from field teams, ensuring accuracy, completeness, consistency, timeliness, and confidentiality.

· Ensure the secure storage, regular backup, and protection of project data to prevent data loss and unauthorized access.

· Develop and maintain reporting formats, dashboards, data visualization tools, and other MIS products to support evidence-based decision-making.

· Analyze project performance data and generate management information to monitor progress against project indicators, outputs, outcomes, and targets.

· Support the implementation and regular updating of the project's Results-Based Monitoring Framework, MEAL Plan, Annual Operational Plan (AOP), monitoring calendar, and field monitoring plan.

· Support the design and implementation of monitoring, evaluation, assessments, surveys, data quality assessments (DQAs), and learning activities.

· Prepare daily, weekly, monthly, quarterly, annual, and final project reports, including quantitative and qualitative analyses, in accordance with organizational and donor requirements.

· Support the preparation and submission of donor reports, information requests, presentations, infographics, and other reporting products.

· Prepare case studies, success stories, factsheets, lessons learned, and other knowledge management products to document project achievements and best practices.

· Maintain complete, accurate, and well-organized project documentation, records, meeting minutes, correspondence, and electronic filing systems.

· Prepare and circulate minutes of coordination meetings, technical meetings, and project review meetings, and follow up on agreed action points.

· Maintain and regularly update camp-level information, including service mapping, 4W information, stakeholder contact lists, and other information management products.

· Share project information, reports, and data with the Project Manager, consortium partners, relevant government authorities, WASH Sector partners, and other stakeholders in accordance with approved information-sharing protocols.

· Coordinate with technical, engineering, programme, and support teams to ensure timely data collection, reporting, and documentation.

· Support the Community Feedback and Response Mechanism (CFRM) by maintaining feedback records, analyzing trends, and generating reports to improve project performance.

· Conduct routine data quality checks and recommend corrective actions to improve data accuracy, reliability, and reporting quality.

· Build the capacity of project staff on MIS, MEAL systems, standardized monitoring tools, data quality standards, reporting requirements, and information management procedures.

· Support donor monitoring visits, evaluations, audits, assessments, and learning events by providing accurate documentation and information.

· Ensure compliance with organizational policies, donor requirements, data protection principles, and information management standards.

· Promote accountability, transparency, learning, and continuous improvement through effective information management and reporting.

Safeguarding and PSEAH

· Ensure the safety, dignity, and well-being of staff, contractors, volunteers, and community members by preventing abuse, neglect, harassment, exploitation, and discrimination.

· Promote and comply with organizational Safeguarding, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), Child Protection, and Code of Conduct policies.

· Identify and mitigate safeguarding risks associated with engineering activities and construction sites.

· Ensure all safeguarding concerns and reportable incidents are immediately reported through approved organizational reporting mechanisms while maintaining confidentiality and a survivor-centred approach.

• Weekly 2 holidays,Mobile bill