Monitoring & Evaluation Manager

Job Description

Title: Monitoring & Evaluation Manager

Company Name: Community Partners International (CPI)

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Cox's Bazar Sadar)

Salary: Tk. 120000 - 135000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Science (MSc)
• Master of Science (MSc) in Medical/Public Health/Research/WASH Statistics and relevant field

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Experience in  managing  and  executing  M&E  activities  for  donor-funded  projects,  including  experience  in developing M&E capacity among staff and partners.

• Experience utilizing and managing database and information management software.

• Demonstrated experience in the design and implementation of qualitative and quantitative methodologies.

PRIMARY RESPONSIBILITIES

• Steer the program monitoring, evaluation dept. in light of the YPSA-CPI’s strategic direction & vision.

• Review and update project-specific indicators and YPSA-CPl's core program indicators, monitoring & evaluation frameworks and plans periodically relevant to National Strategies, donor’s strategies and YPSA-CPI strategies together with the respective program team members.

• Guide monitoring and evaluation strategies for existing and new programs.

• Accumulate the learning from different functions/programs, compile and share across the organization and partners to contribute in organizational information management.

• Strengthen health information system in terms of consuming information and communications technology and lead the way forward to health Strategies in line with National strategies for both YPSA -CPI and partners.

• Provide technical support to ensure quality documentation and analysis throughout the organization and partners.

• Development of dashboards and high-level strategies on showcasing achievements/ outcomes and programs.

• Facilitate the process of designing and implementation of YPSA -CPI monitoring and evaluation system, policy tools, and processes.

• Oversee data quality management and ensure data source, data collection, analysis and provision of required inputs to all project focal and responsible for timely report to respective projects.

• Provide close mentoring to M&E team members for long run progress and coach the capabilities of human resources to optimize productivity, maximize team spirit and momentum to reach organization's expected goal.

• Lead and manage the overall process for preparation of documents for ethical review, including data collection method and tools, identify appropriate participants, informed consent forms, conduct interviews, prepare transcripts and drafting reports as necessary.

• Monitor progress of M &E activities; develop and maintain M &E documents and record activities, activities, prepare ad hoc reports as required by organization, donor and/or regulatory bodies.

• Provide guidance, technical support, coaching and mentoring to M & E officer & Sr M & E Officer and team for capacity building.

REGULAR RESPONSIBILITIES

M&E System Performance

• Plan and conduct regular monitoring visits with team members and perform training or routing Data Quality Assessment (RDQA).

• Develop and update training curricula and handbooks, conduct training on such topics as presenting indicators, designing quality data collection and monitoring tools, standardizing information systems, creating parameter queries, etc.

• Supervise team members on documentation and implementation of M&E activities which are in line with training curricula, practices and donor agreement, providing recommendations for changes as needed that are taken into account of the local context and mainstream emerging successful practices.

• Facilitate designing and implementation of all kinds of evaluations and assessments as per the program needs.

• Review/clearance of technical reports from YPSA -CPl's teams, and provide feedback to team members to be able to deal with partners focusing on data quality and M&E performance.

• Provide necessary assistance on utilizing electronic databases and manipulating database objects for accurate data collection, analysis, report and dissemination among stakeholders.

• Regular monitoring visit to partner organizations and provide technical assistance to strengthen partners' M&E system according to their requirements.

• Ensure accurate and timely notification to senior management team members for technically sound decision making.

• Conduct any other M&E tasks as necessary.

Information Management.

• Facilitate the learning process throughout the organization as well as encourage staff to share their learning for creating an environment for learning and sharing.

• Share learning across the organization and partners by compiling the learning shared as well as extracting learning from different documents like case stories, good practices, training, workshops, monitoring reports, evaluations, assessments, etc.

• Represent YPSA -CPI strongly at different forums, development debates, and other relevant occasions and actively contribute with the learning.

• Develop an Information Management System and take necessary initiatives to enhance capacity and reporting protocol in collaboration with the respective program leads.

• Provide weekly, monthly and quarterly reports in the form of a dashboard sharing project specific information.

• Information support to prepare monthly/quarterly/annual monitoring reports for the program team and for the donors.

• Compile Quarterly, Annual and Project Completion Reports for the projects and programs.

Partner Support and Capacity Building

• Assess the M& E capacity of YPSA -CPI team members & partners along with developing plans for M&E  capacity building activities.

• Strengthen existing monitoring & evaluation and information management systems of CPl's implementing partners and ensure the quality of data.

• Assist in writing grant proposals and in developing indicators for the proposals.

• Provide inputs for survey design, sampling and questionnaire development (if necessary).

• Monitor the capabilities of team members and arrange the required support (both in house and outsourced training).

Operations and Administration

• Maintain regular contact with M&E focal persons from donor agencies, partner organizations and relevant govt. agencies as needed.

• Involve in the development of the team's work plan and cost estimation on a monthly basis and communicate closely with program team members for required operations.

·       13th Month Salary

·       Communication Allowance

Social Benefit:

·       Shared vehicle support

·       Communication Allowance

·       Weekly two holidays (Friday & Saturday)

·       Public holiday

·       Leave -Annual, Sick, casual, maternity, Bereavement, compensatory (as per Organizational policy)