Job Description

Title: Executive Support Officer

Company Name: Community Partners International (CPI)

Vacancy: 01

Age: 18 to 40 years

Location: Dhaka

Salary: Tk. 45000 - 60000 (Monthly)

Published: 29 Sep 2024

Additional Requirements:
∎ Age 18 to 40 years

Requirements:

Responsibilities & Context:
∎ Minimum Graduation in Business Administration, Management or any relevant field preferred
∎ Minimum 3 Years relevant Experiences in corporate and NGO is required
∎ Minimum 1 Year experience in working with a Senior Management team is preferred
∎ Excellent Organizational and time-management skills
∎ Proven staff management and team building skills
∎ Self Motivated with a positive and professional approach to management
∎ Fluent in written and spoken English and report writing skills
∎ Excellent software skills for MS Word, Excel, PowerPoint and google suit
∎ High level of discretion and professionalism in handing confidential information
∎ Ability to work independently in a rapidly changing professional environment
∎ CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA. At All times (both during work hours and outside work hours). Familiarization with, and adherence to, the code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with the clause
∎ CPI is an Equal opportunity employer and consider all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status or disability
∎ Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
∎ Because of the large volume of applicants, only shortlisted candidates will be contacted
∎ Contract and position is contingent upon successful award of the project and final approval by the donor
∎ Community Partners International (CPI) is a U.S. based nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs partnering with local organizations. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.
∎ Job Summary: The Executive Support Officer will provide comprehensive administrative and organizational support to senior executives, ensuring the smooth and efficient operation of the executive office. This role requires a high level of discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.
∎ Primary Responsibilities:
∎
∎ Executive Assistance:
∎ ● Manage the CR’s calendar, including scheduling meetings, appointments, and travel arrangements as needed.
∎ ● Prepare and edit correspondence, presentations, reports, and other documents as required.
∎ ● Act as the primary point of contact between the executive and internal/external stakeholders, managing communications and ensuring timely responses as and when directed.
∎ ● Handle confidential information with discretion and maintain the executive’s files and records.
∎ Meeting Coordination:
∎ ● Organize and coordinate meetings, including preparing agendas, distributing materials, and recording minutes.
∎ ● Follow up on action items from meetings, ensuring timely completion and reporting progress to the executives.
∎ Project/event Support:
∎ ● Assist with the planning and execution of special projects, events, providing administrative and logistical support.
∎ ● Conduct research and gather data to support decision-making processes and project initiatives.
∎ Travel and Event Management:
∎ ● Arrange travel itineraries, accommodations, and transportation for the executive and other team members as needed.
∎ ● Plan and coordinate events, conferences, and other business functions, ensuring all logistics are managed efficiently.
∎ Communication and Liaison:
∎ ● Serve as a liaison between the CR and other departments, fostering effective communication and collaboration.
∎ ● Draft and proofread communications on behalf of the CR, ensuring clarity and professionalism.
∎ Office Management:
∎ ● Oversee the day-to-day operations of the executive office, including maintaining office supplies and equipment.
∎ ● Assist with budgeting and expense tracking, ensuring accurate and timely reporting.
∎ Other Duties:
∎ ● Perform other related duties as assigned by the CR to ensure the efficient operation of the office.
∎ ● Continuously seek to improve office processes and recommend changes to enhance efficiency and effectiveness.
∎ QUALITIES:
∎ Accountability:
∎ ● Holds self-accountable for the support providing, managing resources efficiently, achieving and role modeling values.
∎ Ambition:
∎ ● Sets ambitious and challenging goals, takes responsibility for personal development and encourages others to do the same.
∎ ● Motivates and engages with all teams
∎ ● Goal and vision orientated, thinks strategically.
∎ Collaboration:
∎ ● Builds and maintains effective relationships, with team, colleagues, other members and external partners and supporters
∎ ● Values diversity, sees it as a source of competitive strength
∎ ●  Approachable, good listener, easy to talk to
∎ Creativity:
∎ ● Develops and encourages new and innovative solutions
∎ ● Willing to take disciplined risks Integrity:
∎ ● Honest, encourages openness and transparency
∎
∎ Essential Education, Experience and Skills:
∎
∎ Minimum Graduation in Business Administration, Management or any relevant field preferred
∎ Minimum 3 Years relevant Experiences in corporate and NGO is required
∎ Minimum 1 Year experience in working with a Senior Management team is preferred
∎ Excellent Organizational and time-management skills
∎ Proven staff management and team building skills
∎ Self Motivated with a positive and professional approach to management
∎ Fluent in written and spoken English and report writing skills
∎ Excellent software skills for MS Word, Excel, PowerPoint and google suit
∎ High level of discretion and professionalism in handing confidential information
∎ Ability to work independently in a rapidly changing professional environment
∎ CPI’S Values:
∎ CPI does not tolerate discrimination and harassment under any circumstances and will take disciplinary action, which may include dismissal, against any worker who discriminates or harasses any worker. Protection from Sexual Exploitation and abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA. At All times (both during work hours and outside work hours). Familiarization with, and adherence to, the code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with the clause
∎ CPI is an Equal opportunity employer and consider all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status or disability
∎ Need to Candidate:
∎ Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
∎ Because of the large volume of applicants, only shortlisted candidates will be contacted
∎ Contract and position is contingent upon successful award of the project and final approval by the donor

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Job Highlights:
∎ ● Minimum Graduation in Business Administration, Management or any other relevant field preferred
∎ ● Minimum 3 years of relevant experience
∎ ● Strong Interpersonal and Multitasking Skills
∎ ● Excellent Organizational & Time Management Skills

Company Information:
∎ Community Partners International (CPI)
∎ White House (Level 3), Kolatoli Bypass Road (Opposite to CXB Police Line), Cox's Bazar Sadar, Cox's Bazar-4700 Cell - 01534206479

Address::
∎ White House (Level 3), Kolatoli Bypass Road (Opposite to CXB Police Line), Cox's Bazar Sadar, Cox's Bazar-4700 Cell - 01534206479

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 7 Oct 2024

Category: NGO/Development