Manager - Grants & Compliance

Job Description

Title: Manager - Grants & Compliance

Company Name: UCEP Bangladesh

Vacancy: 01

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Minimum Masters/ MBA in Accounting or Finance.
∎ Candidates who have CA course completed will be preferred.
∎ Sufficient update knowledge in IFRS, IAS, BAS, BSA, Accounting & Financial rules, regulations of Central Bank, Income Tax Law, Vat, national & local laws and requirements of NGO Affairs bureau, NBR and other regulatory bodies of the government of Bangladesh.

Experience Requirements:
∎ At least 8 year(s)

Job Responsibilities:
∎ To contribute to implementing UCEP Bangladesh's values, vision, mission and goals, and development of future strategy documents as needed.
∎ To maintain detailed donor database and ensure its timely and regular updates.
∎ To ensure timely donor reporting as per agreements / MoUs / Contracts etc. as well as respond to donors' queries.
∎ To ensure timely preparation of UCEP Bangladesh's annual budget including partnership project budgets, budget revision for existing ones as and when required.
∎ To contribute to developing and implementing key strategic documents, policies, guidelines, procedures, tools etc. as necessary to ensure good governance and rigorous compliance practices as per country law within UCEP Bangladesh.
∎ To contribute to various committees in decision making as requested and required by the management.
∎ To contribute to developing project proposals, project completion reports, due diligence assessment of partners, business plans etc. as required and requested.
∎ To contribute to developing and updating Project Management Guidelines (PMGs) and ensuring necessary follow up covering UCEP Bangladesh and all its entities at central and regional levels.
∎ To prepare budget segment of all Project Management Guideline (PMG).
∎ To prepare monthly financial analysis of financial situation as well as update of financial part of PMG for the management.
∎ To prepare NGOAB required documents for approvals.
∎ To handle relevant issues with donors/government bodies/partners as required and requested.
∎ To submit, follow-up and ensure statutory approvals.
∎ To coordinate all statutory and donors related audits (internal and external).
∎ To provide finance related orientation to the employees involved with specific projects.
∎ To ensure proper documentation and recordkeeping of all the financial compliances.
∎ To prepare reports for Senior Management Team (SMT) and Board.
∎ To contribute to periodic budget analysis report, Value for Money (VfM) report for management and donor purposes.
∎ To contribute to developing project proposals, project completion report, due diligence assessment of partners etc.
∎ To ensure compliances of Tax, VAT and other statutory requirements.
∎ To ensure timely preparation, submission of NGOAB fund clearance applications and obtain necessary approvals.
∎ To review UCEP Bangladesh's systems for internal control of financial functions and recommend areas/measures for further improvements.
∎ To contribute to ensure smooth operations of accounting and financial software (e.g. quickbook, ERP, Tally).
∎ To participate in donor meetings / budget negotiations under the guidance of supervisor.
∎ To ensure effective and efficient management of grants, compliances, project wise finance of UCEP Bangladesh and its entities at central and regional levels.
∎ To ensure effective and efficient management of advances and loans to different project.
∎ To visit and check compliances of financial management at regional level on a regular basis.
∎ To attend relevant donor meetings and visits.
∎ To organize and handle donors/partners visits to UCEP Bangladesh and its entities.
∎ To contribute to preparation and its due implementation (financial aspect) of annual budget of UCEP Bangladesh.
∎ To check and ensure tax related due compliances.
∎ To prepare budget variance related analytical reports and inform respective projects' key persons to address to variances properly.
∎ To prepare timely fund requests for donors and follow up the status of submitted requests.
∎ To deal any banking issues in relation to fund clearance.
∎ To be able to track and report on any form of revenue for UCEP Bangladesh.
∎ Provide necessary support and ensure compliance to USC, UTIs, UIST etc. as required and requested
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To share reports, updates etc. with relevant departments (like Strategy, Knowledge Management and Corporate Affairs) in applicable areas (like annual report preparation etc.).
∎ To maintain strict confidentiality of all information, documents and other internal and external communications.
∎ To develop standard operating procedures so that all relevant and applicable actions can be carried in an error free manner.
∎ To render necessary supports to other departments in order to assist/guide them in the field of grants and compliance.
∎ To carry out any other relevant tasks as assigned by supervisor as and when necessary.

Additional Requirements:
∎ Age at most 45 years
∎ Both males and females are allowed to apply
∎ Minimum 08 (eight)years of relevant professional experience including at least 3 years in managerial role in grants and compliance functions in a large organization.
∎ Experience of working with NGOAB and Donors.
∎ Excellent command of communication skills both in Bangla and English.
∎ Excellent computer operating skills & conversant with MS Office package including latest financial, accounting, HRM etc. software (e.g. ERP, HRMS, Quickbook etc.) and other software and e-tools. Preference will be given to experiences or qualifications on tech-based business solutions.
∎ Self-motivated, adaptable and team player.
∎ Ability and willingness to travel frequently.
∎ Age limit for the applicant would be 45 years. Management has the right to make exceptions based on qualifications

Salary: Negotiable

Application Deadline: April 23, 2019

Company Information:
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Category: NGO/Development

Read Before Apply: Only short-listed candidates would be contacted and may be requested for more information. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Direct application to any UCEP Bangladesh staff, any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. UCEP Bangladesh is actively trying to increase equity and gender parity in the organization. Therefore, qualified women and candidates from disadvantaged backgrounds including Persons with Disabilities (PWDs) are especially encouraged to apply. The compulsory age of retirement is 60 years.