Manager, Board and Governance
Job Description
Title: Manager, Board and Governance
Company Name: UCEP Bangladesh
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Masters in Public Administration / Management or any other related discipline. Additional degree in Governance and Chartered Secretarial Course is essential.
Experience Requirements:
∎ At least 8 year(s)
Job Responsibilities:
∎ STRATEGIC:
∎ Ensure:
∎ development and promotion of organizational values, clear strategies, policies, plans, effective risk management processes and contribute to set the organization’s overall direction.
∎ that organizational policy setting and decision-making processes are participatory, consensus oriented, accountable, transparent, responsive, effective & efficient, just, equitable & inclusive, and follows the rule of law and in the best interest of UCEP Bangladesh.
∎ effective and efficient implementation of the ED’s goals, key activities, short-medium and long-range plans in line with UCEP Bangladesh’s Values, Vision, Mission and Goals.
∎ establishment, maintenance and strengthening of networks of ED’s office and SMT with UCEP BoG, Association, Welfare Trust, UCEP Ex-Student’s Alumni Association, RMT and other key internal and external stakeholders.
∎ strengthening and enforcement of legal compliances e.g. Laws and Regulations, Code of Ethics, Conflicts of Interest Policy, “Whistleblower” Policy etc.
∎ document, recordkeeping, data retention and necessary information destruction;
∎ protection of assets; availability of information to the public on behalf of ED
∎ maintenance of strict confidentiality of information, documents and other internal and external communications
∎ To carry out any other task as assigned by supervisor.
∎ OPERATIONAL:
∎ UCEP BoG and Association:
∎ Provide necessary support to Chair and Vice Chair of Board to:
∎ establish, manage and maintain and effective and efficient Board
∎ appraise Board of their roles and responsibilities
∎ carry out necessary meetings timely, prepare minutes and ensure timely follow up of decisions.
∎ ensure diversity and independence
∎ conduct ED evaluation and compensation
∎ when needed, conduct recruitment or separation of ED or Board members
∎ maintain necessary communication
∎ Provide necessary support to BoG and Association members as required.
∎ Provide necessary support to BoG and Association committees to effectively and efficiently carry out their roles and responsibilities
∎ Prepare working papers of the agenda of BOG and Association meetings and ensure timely distribution among members
∎ Ensure that the Association members regularly paid their yearly membership subscription.
∎ ED’ Office:
∎ Maintain:
∎ calendar of the ED and ensure external communications as needed.
∎ proper management of visitors
∎ liaison with key stakeholders with guidance of ED
∎ effective and efficient Grievance Management mechanism of ED’s office with confidentiality
∎ Prepare:
∎ and maintain an automated data base of detail information of key stakeholders of UCEP Bangladesh and specifically ED’s connections.
∎ necessary letters, papers, talking points, presentations, reports, documentations etc. timely for ED, maintaining strict confidentiality and excellence in quality
∎ minutes and ensure dissemination of all staff meetings at regional and central level chaired by the ED.
∎ daily updates of national and international news related to relevant macro socio-economic and political issues and UCEP Bangladesh’s major focus areas.
∎ Ensure:
∎ ED has necessary and timely information and documents in order to carry out smooth function of his/her responsibilities.
∎ Support to facilitate supervisory role of ED in regard to direct and indirect supervisees. In this regard, maintain confidential personnel files; assist in Performance Appraisal process; etc.
∎ ED has strong financial oversight.
∎ In this regard, maintain files of Financial Records; Annual Budget; Financial Performance and Investments; Loans; Resource Allocation for Programs and Administration; Travel and Other Expense Policies etc.
∎ Prepare necessary overviews for ED:
∎ highlights of AGM/BoG/ED/SMT public events are timely published in UCEP Bangladesh website, social media and shared with other relevant stakeholders e.g. donors and partners, with guidance of supervisor
∎ proper logistics and maintenance of equipment and other assets of ED’s Office
∎ cleanliness and professional ambiance of ED’s office
∎ proper hospitality of guests at ED s office
∎ necessary support for travel and accommodation within the country and abroad
∎ necessary support during field visits
∎ Senior Management Team (SMT):
∎ Maintain regular SMT meeting calendar, organize SMT meetings, ensure timely minutes and follow up of decisions.
∎ Provide necessary support to ensure efficient and effective functioning of SMT
∎ General:
∎ To contribute to the development and implementation of UCEP Bangladesh’s values, strategy, vision, mission, goals
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To preserve copies of legal and statutory documents of BoG, NGOAB approval and NBR, DC office coordination and deliver as and when needed.
∎ To ensure logistics of the meetings and disseminate meeting decisions.
∎ To organize, communicate, keeping records of decisions, timely dissemination of records of all SMT/AGM/EGM/BoG and ED’s meetings.
∎ To ensure timely follow up of implementation of the decisions of Management Meetings (SMT and SMT-RMT).
∎ To ensure meetings with donor partners as needed.
∎ Ensure proper safety and security of BoG and Association members, ED and SMT within premise of UCEP Bangladesh and its other entities.
∎ To provide and collect information from various departments/regions for various reporting, meeting, proposal and other purposes.
∎ To arrange events, visits by Association, BoG and SMT as needed and prepare documentations/reports/meeting minutes.
∎ To ensure compliance requirements of UCEP Bangladesh’s membership with different bodies / agencies.
∎ To maintain the archive of UCEP Bangladesh related to governance and management.
∎ To maintain efficient and effective filing and documentation (hardcopies and electronic) of records.
∎ To prepare as needed, and coordinate preparation and dissemination of working papers for various meetings.
∎ Represent ED as and when required.
∎ PEOPLE MANAGEMENT:
∎ To supervise the Deputy Program Officer (G&M) and ensure his/her excellence in performance and commitment
∎ To supervise the Office Assistant (ED’s Office) and ensure his/her excellence in performance and commitment
∎ To maintain cordial relationship with all internal and external stakeholders
Additional Requirements:
∎ Age at most 45 years
∎ Minimum 08 (eight) years of relevant professional experience including at least 03 years in governance and internal management role in a large organization (experience of working with board and/or senior management will be preferred).
∎ Excellent command of communication skills both in Bangla and English.
∎ Excellent computer operating skill & conversant with MS Office package including automation system related software and tools.
∎ Self-motivated, adaptable and team player.
∎ Ability and willingness to travel frequently.
∎ Management has the right to make exceptions based on qualifications.
Salary: Negotiable
Compensation & Other Benefits:
∎ Provident fund, Weekly 2 holidays, Gratuity
∎ Festival Bonus, Pick & drop facilities etc.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 1 Nov 2021
Company Information:
∎ 22 Oct 2021
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Web : www.ucepbd.org
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.
Category: NGO/Development
:
Source: bdjobs.com
Deadline Expired on 1st Nov 2021
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