Manager, Administration
Job Description
Title: Manager, Administration
Company Name: UCEP Bangladesh
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Masters in any discipline from any recognized university.
Experience Requirements:
∎ At least 8 year(s)
Job Responsibilities:
∎ To ensure adherence to all policies of UCEP Bangladesh including those related to administration and procurement.
∎ To develop an Administrative Manual (including Vehicle Usage Guideline etc.) and a Risk Management Guideline for UCEP Bangladesh and its other entities and ensure effective implementation at central and regional level.
∎ To act as focal person for managing emergencies (natural and man-made disasters), accidents and issues related to law and order.
∎ To ensure annual orientation and drills on firefighting, earthquake response etc. and training on first aid at central and regional level.
∎ To ensure proper maintenance of workplace and learning environment within UCEP Bangladesh premise and its boundaries including cleanliness, management of gardens, functioning of water and sanitation facilities, proper storage of inventory and training materials etc.
∎ To establish and maintain liaison with relevant authorities (e.g. City Corporation, Police Station, Fire Service, WASA, DESCO, TITAS Gas, BTCL, BRTA etc.)
∎ To develop and efficiently manage departmental budget.
∎ To ensure enlistment, yearly update and usage of the listed vendors of the organization.
∎ To ensure appropriate communication and coordination with vendors/suppliers/consultant/contractor for awarding works, coordinate timely delivery process and proper documentation.
∎ To ensure checking quality and quantity of goods/services/consultancies delivered by vendor/contractor as per contract and process payment requests.
∎ To ensure documentation (in soft and hard copy) of all administrative and procurement processes.
∎ To ensure timely repair, maintenance, periodical servicing (e.g. lift, generator, vehicle, AC etc.), utility management, safety and security management of UCEP Bangladesh Head Office, UTI, UCEP Cheyne Tower and other establishments as decided by the Chief of the department.
∎ To ensure legal compliances of UCEP Bangladesh’s assets with necessary guidance from supervisor and support from other department and regional offices.
∎ To ensure proper maintenance of all records of UCEP Bangladesh’s assets and properties (including land deeds, designs, approvals, etc.) and ensure payment of all taxes and bills in time.
∎ To coordinate the rentals of UCEP Bangladesh‘s assets and properties, develop contracts, provide service and collect rents.
∎ To maintain contact with NGOAB, Directorate of Social Services and other relevant offices for updating registration of the organization, getting approval for various purposes and for other relevant tasks.
∎ To ensure half yearly and yearly checking of all assets and inventories of UCEP Bangladesh’s head office and oversee the quality of checking of all assets at regions and other entities of UCEP.
∎ To ensure timely processing of insurances of UCEP Bangladesh’s assets, properties and resources including human resources.
∎ To provide compliant, quality and cost-effective support in various events/visits of UCEP Bangladesh.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To carry out any other relevant tasks assigned by the Authority as and when necessary.
Additional Requirements:
∎ Age at most 45 years
∎ Minimum 08 years of relevant professional experience of which at least 03 years in administrative role in senior position of a large organization.
∎ Experience of dealing with procurements and sound knowledge on Tax and VAT.
∎ Excellent fluency both in Bangla and English.
∎ Excellent computer operating skills including MS Office packages and other relevant tools and software.
∎ Self-motivated, adaptable and team player.
∎ Ability and willingness to travel.
∎ Management has the right to make exceptions based on qualifications.
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Weekly 2 holidays, Gratuity
∎ Festival Bonus, Group Insurance, Pick & drop facilities etc.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 5 Jan 2022
Company Information:
∎ 27 Dec 2021
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Web : www.ucepbd.org
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.
Category: NGO/Development
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