Logistics Technical Assistant

Job Description

Title: Logistics Technical Assistant

Company Name: Norwegian Refugee Council, Bangladesh

Vacancy: --

Location: Cox's Bazar

Minimum Salary: Tk. 58097 (Monthly)

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 11 Feb 2025

Education:
∎ Bachelor/Honors
∎ Bachelor's degree in any relevant discipline (Supply Chain, Logistics, Marketing, etc)

Requirements:

Additional Requirements:
∎ Minimum two years of experience in Logistics or Procurement.
∎ A course in Supply Chain or Logistics is a plus
∎ Previous experience in Procurement within a humanitarian/development context is a plus
∎ Previous experience working in complex and volatile contexts
∎ Good knowledge of English and Bangla, both written and verbal. Knowledge of Chittagonian is a plus
∎ Proficiency in MS Office (Excel, Word, PowerPoint, etc.)
∎ Previous working experience with procurement systems
∎ Minimum two years of experience in Logistics or Procurement.
∎ A course in Supply Chain or Logistics is a plus
∎ Previous experience in Procurement within a humanitarian/development context is a plus
∎ Previous experience working in complex and volatile contexts
∎ Good knowledge of English and Bangla, both written and verbal. Knowledge of Chittagonian is a plus
∎ Proficiency in MS Office (Excel, Word, PowerPoint, etc.)
∎ Previous working experience with procurement systems

Responsibilities & Context:
∎ Consult and support Program and Support staff for generating PRs, conducting market surveys, and providing estimated prices to Programs/Support.
∎ Ensure proper electronic logistics filing in Office365 SharePoint and filing hard copies. Ensure that all files are complete, and correct and include all relevant documentation to meet audit requirements.
∎ The PR Tracker is updated daily, and the Contracts/Long-term Agreements tracker and all other relevant trackers are followed up and regularly updated.
∎ Close coordination with the tender committee to organize meetings, share information, facilitate the evaluation process, document meetings; advise on procurement guidelines, and communicate with bidders.
∎ Ensure that the procurement process, such as preparing bid analyses, comparison tables, bid opening meeting minutes, and other opening documents, and filling in General Receipt Notes (GRN), is supported by all needed and correctly filled documents.
∎ Provide support in market surveys and assessments at CO, AO, and FO levels.
∎ Collect, check, and verify the vendor’s/lessor’s invoices and relevant necessary documents. Follow up to ensure that all payment requests are submitted to Finance on time and correctly. Ensure the payee receives the correct amount of payments and manage a proper payment tracker for future reference.
∎ Use of the ERP/Agresso tool and KPIs to monitor and prepare monthly procurement reports. Assist in preparing monthly procurement reports before submitting them to the Country Logistics Manager.
∎ Report all potential fraud cases to the Line Manager.
∎ Our Ideal Candidate: All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.
∎ The purpose of a Logistics Technical Assistant – Procurement is to assist in the day-to-day implementation of the procurement function’s responsibility, namely providing support to the organization’s activities in the form of procurement of goods, works, and services in Cox’s Bazar, Bangladesh, under the direction and guidance of the Logistics Coordinator.
∎ Key Tasks and Assignments:
∎ Consult and support Program and Support staff for generating PRs, conducting market surveys, and providing estimated prices to Programs/Support.
∎ Ensure proper electronic logistics filing in Office365 SharePoint and filing hard copies. Ensure that all files are complete, and correct and include all relevant documentation to meet audit requirements.
∎ The PR Tracker is updated daily, and the Contracts/Long-term Agreements tracker and all other relevant trackers are followed up and regularly updated.
∎ Close coordination with the tender committee to organize meetings, share information, facilitate the evaluation process, document meetings; advise on procurement guidelines, and communicate with bidders.
∎ Ensure that the procurement process, such as preparing bid analyses, comparison tables, bid opening meeting minutes, and other opening documents, and filling in General Receipt Notes (GRN), is supported by all needed and correctly filled documents.
∎ Provide support in market surveys and assessments at CO, AO, and FO levels.
∎ Collect, check, and verify the vendor’s/lessor’s invoices and relevant necessary documents. Follow up to ensure that all payment requests are submitted to Finance on time and correctly. Ensure the payee receives the correct amount of payments and manage a proper payment tracker for future reference.
∎ Use of the ERP/Agresso tool and KPIs to monitor and prepare monthly procurement reports. Assist in preparing monthly procurement reports before submitting them to the Country Logistics Manager.
∎ Report all potential fraud cases to the Line Manager.

Employment Status: Contractual

Job Location: Cox's Bazar

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Apply Procedure:

Company Information:
∎ Norwegian Refugee Council, Bangladesh
∎ Samad Abode, Road # 95, House # CEN-D-3, Gulshan-2, Dhaka
∎ An estimated 905,000 Rohingya refugees currently reside in Cox`s Bazar, Bangladesh, over 700,000 of whom fled extreme violence in Myanmar in late 2017. They reside in refugee camps, which are among the most congested camps in the world, with limited access to basic services, including adequate sanitation, healthcare, livelihoods and education.
The refugees have put an immense strain on the Bangladeshi`s living in Cox`s Bazar, however, despite the challenges, the Bangladeshi communities were the first to respond when the Rohingya arrived and generously continue to host the refugees, and many of the local communities are now also in need of support.
NRC has been present in Bangladesh since 2016, working through partnerships with local NGO`s. We have since scaled up our presence in Bangladesh, obtaining legal registration in November 2018, allowing us to better respond to the Rohingya influx. Alongside our partners, we provide assistance to refugees and local communities through Education programming and Information, Counselling and Legal Assistance (ICLA) activities.

Address::
∎ Samad Abode, Road # 95, House # CEN-D-3, Gulshan-2, Dhaka
∎ An estimated 905,000 Rohingya refugees currently reside in Cox`s Bazar, Bangladesh, over 700,000 of whom fled extreme violence in Myanmar in late 2017. They reside in refugee camps, which are among the most congested camps in the world, with limited access to basic services, including adequate sanitation, healthcare, livelihoods and education.The refugees have put an immense strain on the Bangladeshi`s living in Cox`s Bazar, however, despite the challenges, the Bangladeshi communities were the first to respond when the Rohingya arrived and generously continue to host the refugees, and many of the local communities are now also in need of support.NRC has been present in Bangladesh since 2016, working through partnerships with local NGO`s. We have since scaled up our presence in Bangladesh, obtaining legal registration in November 2018, allowing us to better respond to the Rohingya influx. Alongside our partners, we provide assistance to refugees and local communities through Education programming and Information, Counselling and Legal Assistance (ICLA) activities.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 22 Feb 2025

Category: NGO/Development