Logistic, HR and Admin Officer

Job Description

Title: Logistic, HR and Admin Officer

Company Name: Gonoshasthaya Kendra, Cox's Bazar

Vacancy: --

Age: 24 to 40 years

Location: Noakhali (Hatiya)

Maximum Salary: Tk. 68250 (Monthly)

Experience:
∎ At least 2 years

Published: 26 May 2024

Education:
∎ Master of Business Management (MBM)

Requirements:

Additional Requirements:
∎ Age 24 to 40 years
∎ Minimum of 02 years of experience in Supply Chain management including Sourcing, Asset and Inventory Management, Warehouse and Stock Management in an emergency context.

Responsibilities & Context:
∎ GK was created in 1972 with two visions. Firstly, "the fate of the poor decides fate of the country". Secondly, "development of the country depends on development of women". Since 2017, Gonoshasthaya Kendra (GK) and UNHCR have entered in a partnership to respond to the Rohingya crisis in Cox’s Bazar & Bhasanchar.
∎ This position is for Bhasanchar. Bhasanchar is a remote island. Some Rohingya refugees have been relocated to Bhasan Char by the Government of Bangladesh, and the High Commissioner observed that essential humanitarian services have been scaled up
∎ Job Location: Bhasanchar
∎ Main tasks and responsibilities:
∎ Procurement
∎ Implement the organization’s internal policies and procedures in processing procurements as per the general requirements of the other departments and co-workers in accordance with the Procurement Manual
∎ Ensure that procurement manual and organizations internal policies are compliant with donors' procurement procedures and if not always abide to donor's procedures
∎ Ensure a transparent procurement process through market surveys & suppliers' quotations
∎ Ensure timely and correct deliveries of the procured items based on the work order and specifications and perform quality control to avoid any delay or compromise of the final results of the projects
∎ Maintain a procurement tracking sheet of procurements in the pipeline
∎ Maintains files of all logistics records under his/her responsibility in a confidential manner according to logistics procedures
∎ Inventory of Assets and storage:
∎ Maintain up-to-date asset register to be submitted monthly to the Project Coordinator
∎ Follow up on equipment movement from one stock/base to another
∎ Ensure all inventory items are numbered and tagged with the number
∎ Implement a storage/inventory system according to donors to be able to identify assets purchased under defined budgets
∎ Conduct an inventory check every 6 months and submit the inventory check report
∎ Fleet and equipment management:
∎ Ensure that all vehicle movements and transportation requirements of the organization are efficiently managed in a timely manner
∎ Ensure all required paperwork is prepared and completed before the transport of goods
∎ Maintain weekly vehicle movement plans, ensuring flexibility for urgent requirements
∎ Keep track of vehicle movements and ensure that vehicles reach their destinations
∎ Ensure vehicles and generators are correctly serviced and maintained, develop a maintenance schedule, and regularly check the condition of vehicles and generators.
∎ Collect and review vehicle and generator log books and report any inconsistencies
∎ Manage the communication equipment and train the staff on their use when needed
∎ Coordination and management:
∎ Ensure good management of the logistics team
∎ constructive feedback on work performance, yearly appraisals, planning of vacation periods, capacity building needs, and measures
∎ Maintain a good working relationship with the finance and medical departments
∎ Participate in internal meetings, outside meetings, and weekly meetings with UNHCR.
∎
∎ Special Note : Carry out any additional assignment in accordance with her/his position entrusted by the project Coordinator of GK from time to time and mutually agreed upon;
∎ Management may, at any point of time, modify this job description as it is deemed necessary in Gonoshasthaya Kendra's interests in consultation with an incumbent.

Compensation & Other Benefits:
∎ Mobile bill, Insurance, Weekly 2 holidays

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Noakhali (Hatiya)

Read Before Apply:

Only shortlisted applicants will be called upon for interviews. Initial engagement up to 31 December 2024 (subject to the extension of the project and funding availability). The selected candidate must be joined ASAP. This Position Only For Bhasanchar.