Knowledge Transfer Field Finance & Operations Officer
Job Description
Title: Knowledge Transfer Field Finance & Operations Officer
Company Name: East West Seed
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ Bachelor's degree in Accounting (minimum).
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ Section: East-West Seed Knowledge Transfer (KT)
∎ Scope / Location: Anywhere in Bangladesh (Field based)
∎ OVERALL PURPOSE OF THE JOB:
∎ Working exclusively for Knowledge Transfer under the functional support of the KT manager, the KT Field Finance & Ops Officer will be in charge of accounting and documenting all financial transactions in a timely and accurate manner to EWS-KT and partner organisations.
∎ SCOPE:
∎ EWS-KT aspires to grow its current portfolio and to support this growth operational complexity will be adherent. From a finance point of view KT has different reporting needs than the commercial company, also KT will operate its transactions through a dedicated bank account. The team is growing as well and to adhere to the growth, staff capacity building and other HR related issues need to be addressed. KT is also aiming to establish around 600 plus demos and reach 20,000 farmers each year. The interventions associated with this target requires coordination with vendors, stakeholders and requires administrative support. In order to undertake all the work effectively EWS-KT needs detailed operational support which will smoothen the operational process.
∎ This position will relieve KT manager and Finance Manager the significant burden of these operational requirements as well as enabling KT to operate more effectively to achieve the growth.
∎ This position is responsible for:
∎ Report to KT Finance Manager for daily tasks
∎ Effective accounting of expenses
∎ Timely and accurate documentation reported to the different partner organizations and Business finance analyst
∎ Regular communication with KT field team and EWIN finance and joining KT meetings to understand their activities (in order to make work effective)
∎ WORK RELATIONSHIPS:
∎ The KT Field Finance & Ops Officer will report directly to the KT Finance Manager to plan daily tasks and will liaise with the Team Lead to support TFOs. He/She will coordinate tasks with Technical Field Officers.
∎ He/She will work exclusively for KT. He/She will work closely with the Finance Manager.
Job Responsibilities:
∎ Under direct supervision of the Finance Manager, he/she will be responsible to
∎ Check staff expenses reports (travel expense reports and operational expense reports) for accuracy and completeness and record those on ZOHO system and into Exact system (if have)
∎ Fact-check invoices for payment processing and verify that expense reports have been fully approved before payment
∎ keep financial records up-to-date and verify these data are correct cost center and unit cost (project)
∎ Follow up with users to submit/clear cash advancement as per due date within 30 days staff will have to submit the bills within one month. Process billing adjustments and refunds
∎ Follow up with TFOs to submit monthly farm material purchase requisition and align with EWIN procurement to get prepared the purchase orders and issued GRN on monthly basis
∎ Count, review and update inventory records once a month, ensuring that inventory matches with purchase orders and verified from end user before releasing payment
∎ Make payments to staffs or vendors against ZOHO reports or invoices issued
∎ Make payment entries into EXACT (accounting software)
∎ File ZOHO expense reports or vouchers on monthly basis
∎ Preparation of bank reconciliation on monthly basis
∎ Maintain all financial related documentation and custody
∎ Conduct all admin related tasks
∎ Handling bookkeeping based on accounting principles
∎ Coordinating with ICT on staff joining, staff exit and email id creation.
∎ Manage staff joining and exit logistics.
∎ Manage HR Master data, staff daily attendance, leave status report aligning with Commercial team
∎ Arranging and coordinating interviews of TFOs, TFAs, interns
∎ Communicate with local dealers and suppliers to procure farm materials and follow up their payment
∎ Assist Finance Manager in preparing ToR, Agreements etc and other related documents
∎ Coordinating and following up on staff queries and requirements regarding field operations.
Additional Requirements:
∎ Females are encouraged to apply however deserving male candidates would be given preference.
∎ At least 1 year experience in accounting, audit
∎ Good knowledge in handling Vat and tax and reporting to NGOAB and NBR
∎ Good computer skills in Excel, Google suite (G suite)
∎ Good proficiency in English & Bangla, both written and speaking.
∎ Ability to work under pressure and meet tight deadlines.
∎ The candidate must be physically fit as this job requires to be 100% field based.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 25 Jan 2022
Company Information:
∎ 18 Jan 2022
∎ East West Seed
Category: Accounting/Finance
: It is an urgent recruitment
Source: bdjobs.com
Deadline Expired on 25th Jan 2022
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