Innovation Fund and Sub Award Assistant

Job Description

Title: Innovation Fund and Sub Award Assistant

Company Name: Chemonics International INC

Vacancy: --

Location: Dhaka

Salary: Negotiable

Experience:
∎ At least 3 years

Published: 4 Dec 2024

Education:
∎ Bachelor’s degree or equivalent in business administration, accounting, management, or a related field.

Requirements:

Additional Requirements:
∎ Minimum of three (3) years of experience in development funds and grants management and/or project management. Knowledge of donor regulations, particularly USAID, is preferred.
∎ Fluent in both written and spoken Bengali, with strong written and spoken proficiency in English.
∎ Excellent organizational, management, and administrative abilities, with a proven capacity to handle multiple tasks efficiently and meet deadlines.
∎ Minimum of three (3) years of experience in development funds and grants management and/or project management. Knowledge of donor regulations, particularly USAID, is preferred.
∎ Fluent in both written and spoken Bengali, with strong written and spoken proficiency in English.
∎ Excellent organizational, management, and administrative abilities, with a proven capacity to handle multiple tasks efficiently and meet deadlines.

Responsibilities & Context:
∎ Reporting to the Innovation Fund and Sub-Award Manager, providing administrative and project management support for grants implementation.
∎ Assisting the Innovation Fund and Sub-Award Manager in ensuring compliance with USAID regulations and Chemonics policies in all procedures.
∎ Coordinating the grants application process, including organizing review panels, communicating with applicants, maintaining updated activity files, and supporting pre-award due diligence and other compliance requirements.
∎ Reviewing sub-grant applications, deliverables (with technical point persons), and financial reports for quality, accuracy, contractual consistency, and compliance with USAID regulations and Chemonics policies.
∎ Conducting reviews of sub-recipient advances and invoices.
∎ Checking monthly supporting documents and uploading them to SharePoint, as directed by the Innovation Fund and Sub-Award Manager.
∎ Following up with grantees/sub-recipients to ensure timely submission of deliverables.
∎ Maintaining an updated payment and grants tracker.
∎ Tracking sub-recipient expenditures against budgets and deliverables against agreements.
∎ Collaborating with technical team members to ensure timely review and approval of deliverables.
∎ Supporting monthly/quarterly data verification activities as required.
∎ Keeping grants and subcontracts files updated and organized using Chemonics’ grant file checklist.
∎ Providing general support to the Sub-Award Manager in managing sub-awards, including responding to queries and troubleshooting issues.
∎ Completing other tasks assigned by project leadership.
∎ Supervision and Reporting: Reports to the Innovation Fund and Sub Awards Manager
∎ Location of Assignment: The location of assignment is Dhaka, Bangladesh.
∎ Period of Performance: This is a long-term position for one year, with the possibility of extension.
∎ Job summary:
∎ USAID funded Higher Secondary Education Activity (HSEA), implemented by the Chemonics International Inc, will support the Ministry of Education’s DSHE, its higher secondary teacher training institutes, and the National Academy for Educational Management (NAEM) to improve the quality of HSE teaching. The project’s objectives are 1) Teachers’ instructional and management skills enhanced 2) Leadership and supervision capacity of principals and education officers strengthened 3) Coordinated and harmonized training for teachers/principals/education officers introduced in HSE.
∎ Principal Duties and Responsibilities (Essential Functions)
∎ Reporting to the Innovation Fund and Sub-Award Manager, providing administrative and project management support for grants implementation.
∎ Assisting the Innovation Fund and Sub-Award Manager in ensuring compliance with USAID regulations and Chemonics policies in all procedures.
∎ Coordinating the grants application process, including organizing review panels, communicating with applicants, maintaining updated activity files, and supporting pre-award due diligence and other compliance requirements.
∎ Reviewing sub-grant applications, deliverables (with technical point persons), and financial reports for quality, accuracy, contractual consistency, and compliance with USAID regulations and Chemonics policies.
∎ Conducting reviews of sub-recipient advances and invoices.
∎ Checking monthly supporting documents and uploading them to SharePoint, as directed by the Innovation Fund and Sub-Award Manager.
∎ Following up with grantees/sub-recipients to ensure timely submission of deliverables.
∎ Maintaining an updated payment and grants tracker.
∎ Tracking sub-recipient expenditures against budgets and deliverables against agreements.
∎ Collaborating with technical team members to ensure timely review and approval of deliverables.
∎ Supporting monthly/quarterly data verification activities as required.
∎ Keeping grants and subcontracts files updated and organized using Chemonics’ grant file checklist.
∎ Providing general support to the Sub-Award Manager in managing sub-awards, including responding to queries and troubleshooting issues.
∎ Completing other tasks assigned by project leadership.
∎ Supervision and Reporting: Reports to the Innovation Fund and Sub Awards Manager
∎ Location of Assignment: The location of assignment is Dhaka, Bangladesh.
∎ Period of Performance: This is a long-term position for one year, with the possibility of extension.

Employment Status: Contractual

Job Location: Dhaka

Read Before Apply:

Send an email to [email protected] by December 17 , 2024 (interview will be conducted on rolling basis), with your CV (maximum two pages) and cover letter and mention "Innovation Fund and Sub Award Assistant" in the subject line of the email. No telephone inquiries, please. Only shortlisted candidates who meet the qualifications and requirements will be contacted by Chemonics.