Human Resources Manager Assistant
Job Description
Title: Human Resources Manager Assistant
Company Name: Solidarites International
Vacancy: 01
Job Location: Cox's Bazar (Teknaf)
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Minimum Bachelor degree from Well reputated University, preferably in Human Resources Management.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Affectation: Teknaf, Bangladesh
∎ Possible Start of the activities: As soon as Possible
∎ ORG CHART POSITION (reporting and functional relationships)
∎ Line Manager: Deputy Human Resource Manager
Job Responsibilities:
∎ Goal / Purpose:
∎ The Human Resources Manager Assistant will assist the Deputy HR manager with all HR related tasks and procedures. He/she supports the HR management of national employees in the base.
∎
∎ NATIONAL EMPLOYEE MANAGEMENT:
∎
∎ Control the reimbursement of advances, medical fees and the payment of overtime in accordance with ISR before Admin manager validation
∎ Supervise the update on a regular basis of the Perdiem (PD).
∎ Monitor changes in the cost of living
∎ Make sure of recording of all data in the HR Software (employees' personal information, leaves, appraisal, contracts, disciplinary measures, etc.)
∎ Make sure all individual employee files are up to date (hard copy, soft copy, Homere)
∎ Make sure new employment contracts are done and recorded properly in Homere
∎ Ensure the confidentiality of all HR data
∎ Follow up of contract duration and anticipate the renewal or end of contract liaising with the deputy HR Manager
∎ Participate in the application of policies relating to salaries and benefits for Solidarités International
∎ Participate in the organization of training
∎
∎ RECRUITMENT:
∎
∎ Supervise all recruitment on going or forecast at base level according to SI process.
∎ Support all department in organizations of recruitment process (interview schedule, invitation to tests)
∎ Contribute in preparing the Recruitment Pack for various positions and liaises with Coordination and concerned departments for recruitment purposes.
∎
∎ ONBOARDING AND INTEGRATION:
∎
∎ Welcome and participate in administrative briefing of new employee
∎ Develop effective induction schedule for new employee (monthly for group arrivals, or individual)
∎ Contribute with others department to facilitate a smooth welcome to the new arrival (request of desk, laptop or any IT tool needed, and Stationary...)
∎ Assist the Admin manager in the organization and conduct of meetings with personnel representatives
∎
∎ TEAM MANAGEMENT:
∎
∎ Manage the team under his/her supervision
∎ Conduct the follow-up of annual performance reviews
∎ Ensure minimum staffing levels for the HR service during periods of absence (vacation, illness...)
∎ Take part in recruitment for the team under his/her supervision when needed (job descriptions, test, interview)
∎
∎ PAYROLL MANAGEMENT:
∎
∎ Assist Deputy HR Manager to prepare monthly payroll using the Homere Software considering all salary variables
∎ Issue pay slips and supervise payment of salaries after approval by the Admin manager
∎ Assist Deputy HR Manager to calculate and adjustment of staff income, any extra tax deducted and income tax rebate issue
∎ Calculate taxes and duties and create pay records for the relevant organizations
∎ Generate HR information related report from Homere like (Leave remaining report, EAP to do report) on regular basis
∎
∎ ARCHIVING:
∎
∎ Ensure hard and digital archiving of HR files and data are in place and in line with procedure
∎ Conduct the quarterly mailing of administrative archives to coordination after internal inspection
∎
∎ REPORTING / COMMUNICATION:
∎
∎ Centralize and reports to Deputy HR Manager on ISR implementation's feedbacks/issues
∎ Ensure that relevant HR information are published on the information board
∎ Report progress of Human resources activities to the Deputy HR Manager on a weekly basis
∎ Report to the Deputy HR Manager any alerts concerning Solidarités International employees and support the HR Manager in the social dialogue.
∎ Update the organizational chart and contact list every month
Additional Requirements:
∎ Both males and females are allowed to apply
∎ TECHNICAL COMPETENCIES:
∎ At least 3 years of working experience as HR Supervisor.
∎ Must have working experience in payroll management preferably with Homere.
∎ Administrative management (Clear understanding of Payroll calculation, Tax calculation, Labor law, Contract management, Archiving etc.)
∎ HR management: Recruitment processes, Performance Evaluation, Traininng.
∎ Good knowledge in BLA - 2006
∎ Good knowledge in Excel and MS Office Suite.
∎ Fluent in English and Bangla
∎
∎ PERSONAL ABILITIES:
∎
∎ Hardworking and the ability to meet deadlines
∎ Ability to work under emergency
∎ Organized and well disciplined
∎ Working experience in NGO/INGO and in cox's bazar area will be an asset
∎ Must have good communication skills and training providing capacity
∎ Strong ability to respect equity and transparency principles
∎ Strong ability to respect rules, regulations and deadlines.
Salary:
∎ Monthly Salary: BDT 58700/-
Compensation & Other Benefits:
∎ As per HR policy of SOLIDARITES INTERNATIONAL.
Application Deadline: 2 Feb 2021
Company Information:
∎ 26 Jan 2021
∎ Solidarites International
∎ Address : House # 15/A, Rd # front 8, Block # F, Banani, Dhaka – 1213, Bangladesh
∎ Web : www.solidarites.org
∎ Business : SOLIDARITES INTERNATIONAL is an international humanitarian organization based in Paris, France, which provides aid and assistance to victims of war and natural disasters. For the past 35 years, the organization`s vocation has been to meet the three vital needs - drinking, eating and sheltering - of vulnerable populations around the world. Our programs mainly focus on emergency relief actions related to water and sanitation but also related to food security as well as shelter and infrastructure rehabilitation and reconstruction.
Category: NGO/Development
:
Deadline Expired on 2nd Feb 2021
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