HR & Admin Coordinator

Job Description

Title: HR & Admin Coordinator

Company Name: AMAL Foundation

Vacancy: 1

Location: Dhaka

Salary: Tk. 28000 - 30000 (Monthly)

Experience:
∎ At least 5 years

Published: 15 May 2025

Education:
∎ Bachelor/Honors
∎ Bachelor’s degree in Human Resources, Business Administration, or related field.
∎ Bachelor’s degree in Human Resources, Business Administration, or related field.

Requirements:

Additional Requirements:
∎ Minimum of 5 years of relevant HR and admin experience (preferably in the non-profit sector).
∎ Strong knowledge of HR policies, labor laws, and compliance requirements.
∎ Proficiency in HR software and Microsoft Office Suite.
∎ Excellent communication, interpersonal, and organizational skills.
∎ Ability to manage confidential data with discretion.
∎ Skilled in payroll, attendance tracking, and performance management.
∎ Experience in procurement and office operations.
∎ Self-starter with strong multitasking and problem-solving abilities.
∎ English proficiency is highly required (written and spoken).
∎ Minimum of 5 years of relevant HR and admin experience (preferably in the non-profit sector).
∎ Strong knowledge of HR policies, labor laws, and compliance requirements.
∎ Proficiency in HR software and Microsoft Office Suite.
∎ Excellent communication, interpersonal, and organizational skills.
∎ Ability to manage confidential data with discretion.
∎ Skilled in payroll, attendance tracking, and performance management.
∎ Experience in procurement and office operations.
∎ Self-starter with strong multitasking and problem-solving abilities.
∎ English proficiency is highly required (written and spoken).

Responsibilities & Context:
∎ Coordinate the end-to-end recruitment process: job postings, resume screening, interview scheduling, and reference checks.
∎ Manage onboarding and orientation to effectively integrate new hires.
∎ Maintain accurate HR files, employee logbooks, and recruitment documentation.
∎ Ensure compliance with applicable labor laws and organizational policies.
∎ Implement timely and cost-effective employee training programs based on development needs.
∎ Develop HR policies aligned with legal requirements and organizational goals.
∎ Address employee inquiries related to policies, benefits, and procedures.
∎ Manage monthly payroll processing, integrating attendance, leave, and deductions.
∎ Track leave balances and prepare monthly summaries.
∎ Support performance processes such as probation evaluations and annual appraisals.
∎ Handle workplace issues including investigations and disciplinary actions when necessary.
∎ Conduct HR activities: evaluations, off boarding, succession planning, and career development.
∎ Prepare HR reports and analytics for leadership.
∎ Oversee procurement, inventory, equipment maintenance, and office logistics.
∎ Ensure smooth daily operations and adherence to internal procedures.
∎ Develop and enforce administrative policies.
∎ Coordinate with vendors, government bodies, and external stakeholders.
∎ Banking & Financial Coordination
∎ Execute banking tasks: payments, FDR/time deposits, and document handling.
∎ Prepare and distribute bank letters and agreements.
∎ Manage the Executive Director’s tasks, including scheduling, organizing meetings, and providing administrative support if needed.
∎ Coordinate internal and external communications on behalf of the Executive Director.
∎ Ensure timely follow-up on tasks, deadlines, and correspondence as directed.
∎ Provide admin support: meeting coordination, agenda preparation, correspondence.
∎ Manage operational expenses and maintain register books.
∎ Contribute to initiatives that enhance employee engagement and operational efficiency.
∎ Perform additional duties as assigned by the Executive Director.
∎ Reports to: Executive Director
∎ Job Purpose
∎ Amal Foundation, a leading non-profit organization, is seeking a highly motivated and skilled HR & Administrative Coordinator to join our dynamic team. This pivotal role involves attracting and retaining top talent, fostering an inclusive work environment, and providing exceptional administrative support to ensure smooth organizational operations.
∎ Key Responsibilities:
∎ Recruitment & Onboarding
∎ Coordinate the end-to-end recruitment process: job postings, resume screening, interview scheduling, and reference checks.
∎ Manage onboarding and orientation to effectively integrate new hires.
∎ Employee Records & Compliance
∎ Maintain accurate HR files, employee logbooks, and recruitment documentation.
∎ Ensure compliance with applicable labor laws and organizational policies.
∎ Training & Development
∎ Implement timely and cost-effective employee training programs based on development needs.
∎ Policy Development & Implementation
∎ Develop HR policies aligned with legal requirements and organizational goals.
∎ Address employee inquiries related to policies, benefits, and procedures.
∎ Payroll & Attendance Management
∎ Manage monthly payroll processing, integrating attendance, leave, and deductions.
∎ Track leave balances and prepare monthly summaries.
∎ Performance Management
∎ Support performance processes such as probation evaluations and annual appraisals.
∎ Employee Relations
∎ Handle workplace issues including investigations and disciplinary actions when necessary.
∎ HR Activities
∎ Conduct HR activities: evaluations, off boarding, succession planning, and career development.
∎ Prepare HR reports and analytics for leadership.
∎ Administration & Operations
∎ Office Management
∎ Oversee procurement, inventory, equipment maintenance, and office logistics.
∎ Operational Coordination
∎ Ensure smooth daily operations and adherence to internal procedures.
∎ Develop and enforce administrative policies.
∎ Guest & Vendor Management
∎ Coordinate with vendors, government bodies, and external stakeholders.
∎ Manage guest relations professionally.
∎ Banking & Financial Coordination
∎ Execute banking tasks: payments, FDR/time deposits, and document handling.
∎ Prepare and distribute bank letters and agreements.
∎ Assist the Executive Director Support
∎ Manage the Executive Director’s tasks, including scheduling, organizing meetings, and providing administrative support if needed.
∎ Coordinate internal and external communications on behalf of the Executive Director.
∎ Ensure timely follow-up on tasks, deadlines, and correspondence as directed.
∎ General Administrative Support
∎ Provide admin support: meeting coordination, agenda preparation, correspondence.
∎ Manage operational expenses and maintain register books.
∎ Strategic Initiatives
∎ Contribute to initiatives that enhance employee engagement and operational efficiency.
∎ Additional Duties
∎ Perform additional duties as assigned by the Executive Director.

Compensation & Other Benefits:
∎ Weekly Holidays: 2 (Friday & Saturday)
∎ Lunch Facility: Fully subsidized
∎ Festival Bonus: 2 (after completing 1 year of service)
∎ Training & Development: National and international opportunities
∎ Work with a passionate, impact-driven team
∎ Weekly Holidays: 2 (Friday & Saturday)
∎ Lunch Facility: Fully subsidized
∎ Festival Bonus: 2 (after completing 1 year of service)
∎ Training & Development: National and international opportunities
∎ Work with a passionate, impact-driven team

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

How to Apply: Interested candidates are requested to send their CV and a cover letter to Email with subject line: Application for "HR & Admin Coordinator"

Inclusion & Safeguarding

Amal Foundation is an equal opportunity employer. We strongly encourage applications from:

• Women

• Persons with disabilities

• Individuals from marginalized communities

To Join Amal Team as a "HR & Admin Co-ordinator"

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected]

Company Information:
∎ AMAL Foundation
∎ 2/16, Block B, Lalmatia, Dhaka-1207, Bangladesh
∎ https://amalbangladesh.org/
∎ AMAL is focusing in four different issues for underprivileged and deprived people. Our major focus is on Empowering Women.

AMAL- HEALTH
It already runs a lot of health projects in different parts of Bangladesh (mainly Dhaka). Though its prime focus is health, it has worked in different sectors for making those unfortunate people’s lives better. It has run educational projects, new cloth distribution projects, relief distribution for flood affected people etc. For example- it has successfully finished relief distribution program in Sonpocha Chor, Sariakandi a few days earlier. This program helped nearly 2000 people with food, cloth, medicine, health checkup etc.We have recently setup our community clinic at shonpocha char. The very 1st clinic over there.
Projects

AMAL: Health Camp in Schools
AMAL Regularly organize health camp with free medical and dental checkup with medicines, vaccines and vitamins to children.Along with that basic treatment/check ups to the lpocals distressed people.
AMAL: Health Camp in Slums
AMAL Knows the conditions of hygines in slums and to facilate necessary medicines to protect people from diseases. AMAL is working in Rayer Bazar Slum, Dhanmondi regularly and give free medical treatment to children and women.
AMAL: HEALTH and HAPPINESS

Address::
∎ 2/16, Block B, Lalmatia, Dhaka-1207, Bangladesh
∎ https://amalbangladesh.org/
∎ AMAL is focusing in four different issues for underprivileged and deprived people. Our major focus is on Empowering Women.AMAL- HEALTHIt already runs a lot of health projects in different parts of Bangladesh (mainly Dhaka). Though its prime focus is health, it has worked in different sectors for making those unfortunate people’s lives better. It has run educational projects, new cloth distribution projects, relief distribution for flood affected people etc. For example- it has successfully finished relief distribution program in Sonpocha Chor, Sariakandi a few days earlier. This program helped nearly 2000 people with food, cloth, medicine, health checkup etc.We have recently setup our community clinic at shonpocha char. The very 1st clinic over there.ProjectsAMAL: Health Camp in SchoolsAMAL Regularly organize health camp with free medical and dental checkup with medicines, vaccines and vitamins to children.Along with that basic treatment/check ups to the lpocals distressed people.AMAL: Health Camp in SlumsAMAL Knows the conditions of hygines in slums and to facilate necessary medicines to protect people from diseases. AMAL is working in Rayer Bazar Slum, Dhanmondi regularly and give free medical treatment to children and women.AMAL: HEALTH and HAPPINESS

Application Deadline: 21 May 2025

Category: HR/Org. Development