General Services Officer
Job Description
Title: General Services Officer
Company Name: Handicap International (humanity Inclusion) in Bangladesh
Vacancy: 01
Job Location: Cox's Bazar (Ukhia)
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Relevant university degree or higher education, preferably Business Administration, Logistics, or other relevant fields
Experience Requirements:
∎ 1 to 3 year(s)
Job Context:
∎ The General Services Officer will lead the logistics team of the Cox Bazar region and to support project delivery in the efficient, cost-effective, and quality logistics services (fleet, office, guesthouse, assets, and liaison, etc.) in accordance with Handicap International standard.
∎ Due to the nature of the work and context, the position holder may be required to work beyond normal working hours, on weekends, and on holidays.
∎ Line Manager: Area General Service Manager
∎ Type of Contract: Fixed-term
∎ Duration of the Contract: From as early to 31 December 2020
∎ Job Location: Ukhiya, Cox`s Bazar
Job Responsibilities:
∎ Responsibility 1: Planning and Strategic Role
∎ To ensure cost-effectiveness and reliability of support to HI projects.
∎ Implement and maintain logistics management policies, systems, and procedures.
∎ Liaise with the Emergency Coordinator to plan for the order, receipt, storage, and distribution of NFI kits and other material (dry food, assistive devices).
∎ Review the logistics aspect and budget of each donor proposal before submission and provide feedback/advice where necessary.
∎ The review logistics aspect of the donor report.
∎ Co-ordination and overall responsibility of project logistics; ensure follow up of HI Bangladesh procedures to the emergency context, guidelines, and policies for the management of procurement, vehicle fleets, communication systems, emergency preparedness, finance, IT, and security in line with HI guidelines and procedures.
∎ At the start of the new contract identify and communicate donor-specific logistics requirements to the relevant personnel to ensure compliance.
∎
∎ Responsibility 2: Logistics management
∎ Ensure that HI minimum standards of logistics procedures and policies are understood and adhered to throughout the team, briefing, and training all relevant staff as required.
∎ Ensure local and national procurement practices are compliant with HI and donor regulations.
∎ Develop a supply plan for the project(s) with input from the EC, FC, and Project Manager(s).
∎ Develop and maintain warehouse systems and ensure that stock management systems are implemented throughout the program. Monitor projects stock levels and advises on appropriate stocking and replenishment to meet project demands.
∎ Ensure management of vehicle fleets is in line with HI standards; ensure appropriate allocation and safe use of vehicles throughout the program and ensure accountability with particular reference to fuel consumption.
∎ Review logistics and provide capacity building training to local partners.
∎ Develop the logistical aspects of the emergency preparedness plan, in coordination with the Senior Management Team, and train logistic staff in managing emergencies. Provide specific Logs training for staff managing emergencies.
∎ Management of fleet and logistics-related contracts for goods and services
∎ Support the implementation of the security management plan for the HI Bangladesh program by providing adequate transport planning and support.
∎ Guide general management of fleet, transportation, and distribution.
∎ Ensuring transport reports on fuel usage, mileage, repairs, and maintenance are accurate and reviewed for potential issues.
∎ Ensuring all procedures and documents relating to asset management are followed.
∎ Provide leadership to the logistics team to ensure that all HI Bangladesh procurements and distribution to the beneficiaries are finalized in a timely and quality manner, ensuring compliance with HI Logistic Handbook/procedures, emergency procedure, and donor guidelines.
∎ Regularly visit all project sites to ensure that systems are in place and functioning and that capacity is built. Provide prompt technical support when required to logs staff within all the project(s).
∎ Ensures effective management of office premises and good facility management.
∎ Ensures effective management of the premises (office, camp offices, and Guest/Expat house) security in liaison with the Field Coordinator.
∎ Responsibility 3: Team Management
∎ Supervise and lead the department team, ensure appropriate job descriptions, fix objectives, carry out assessments, and taking decisive action in the case of poor performance.
∎ Ensure all positions have appropriate job descriptions.
∎ Identifying and taking appropriate action to fill resource gaps.
∎ Set the design of departmental objectives and standards.
∎ Ensure that department staff is supported and motivated at all times through regular meetings and communication flux.
∎ Responsibility 4: External representation and Reporting
∎ Capitalized relevant information form logistics officers to provide a monthly logistics report to Field Coordinator and Logistic coordinator on all logistics sub-department (narrative reports & Monitoring charts)
∎ Participate in inter-agency logistic meetings and provide timely reports to the Field Coordinator and Logistics Coordinator.
Additional Requirements:
∎ Age at least 20 years
∎ At least 1 year's working experience in Administration, Logistics and Fleet Management
∎ Experience from working in complex and volatile contexts
∎ Demonstrable ability to think creatively and practically
∎ Knowledge about own leadership skills/profile
∎ Excellent communication, facilitation, and team-building skills
∎ Fluency in English, both written and verbal
∎ Excellent self-awareness, as well as strong analytical and critical thinking skills;
∎ Ability to plan workload and demonstrate accountability for outputs with minimal direct supervision;
∎ Good organizational skills including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure;
∎ Proven experience in administration, logistics management, and training.
∎ Significant understanding of complex emergencies and crisis contexts
Salary: Tk. 52731 - 55881 (Monthly)
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Hardship Allowance working in Cox's Bazar District.
Application Deadline: 13 Jul 2020
Company Information:
∎ 8 Jul 2020
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.
HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.
Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”
Category: Commercial/Supply Chain
Source: bdjobs.com
Deadline Expired on 13th Jul 2020
More jobs of Handicap International (humanity Inclusion) in Bangladesh
Area Manager
Speech and Language Therapist
Information Management & Knowledge Management Manager
Mental health and psychosocial support (MHPSS) Officer
Inclusion Officer (Re-advertisement)
Inclusion Officer
Speech and Language Therapist
Regional Economic Inclusion Specialist for the South Asia Programme
Logistics Officer (Casual Worker)
Regional DRR & CCA Specialist for South Asia Programme
Training Officer-Inclusive Education
Speech and Language Therapist
Regional Rehabilitation Specialist for South Asia Programme
Project Officer-Service Linkage
Inclusion Officer
Rehabilitation Officer
Senior Project Manager
Team Manager
Technical Officer – Rehabilitation
MEAL Officer
Education Officer
Project Manager
Human Resources Officer
Area Manager
Rehabilitation Clinician – SLT (Speech and Language Therapist)
Inclusion Officer-Mainstreaming
Atlas Senior Officer (Storage)
Project Officer
Grants Manager
General Facility Officer (Maternity Cover)
Prosthetics and Orthotics Technician (Maternity Coverage)
Rehabilitation Officer – SLT (Speech and Language Therapist)
Rehabilitation Officer (Maternity Cover)
Training Officer-Inclusive Education (Re-advertisement)
Education Officer (Re-advertisement)
Technical Officer – Inclusive Education
IT Support & Servicing Officer (Casual Worker)
Area Finance Manager-SW
Inclusion Officer
Data Enumerator
Rehabilitation Clinician
MEAL Officer
Technical Officer - Community Mobilization
Humanitarian Access and Security Manager
Inclusion Officer-Mainstreaming
Rehabilitation Officer
DRR Officer
Technical Officer – Inclusion
Livelihood Officer
Rehabilitation Officer
Similar Jobs
Assistant Inventory Officer, Inventory Management Department (Site)
Sr. Executive/ Executive, Procurement
Officer/Sr. Officer- Procurement
Deputy Manager-Logistics, Cement
Store Officer - Service Point
Officer/Sr. Officer (Distribution) in Akij Ceramics Ltd. (Factory) in Mymensingh
Sourcing Officer
Warehouse Caretaker
Officer/Sr. Officer Procurement
Officer/Sr. Officer Store
Assistant Manager, Supply Chain Management
Executive/Sr. Executive, SCM
Head of Supply Chain Management
Manager-SCM
Warehouse Supervisor
Jr. Executive / Executive (Import)
Assistant Manager, Category Fresh
Distribution Assistant/ Sr. Distribution Assistant
Jr. Officer/Officer- Distribution
Sr. Executive-Purchase & Procurement (Rice, Dal, Flour, Oil, Onion, Garlic, Corn etc.)
Executive-Purchase & Procurement (Rice, Dal, Flour, Oil, Onion, Garlic, Corn etc.)
Executive - Supply Chain Management
Asst. Manager/ Deputy Manager (Research & Development-Leather Goods)
Executive / Jr. Executive (Supply chain & coordination)
Jr. Executive- Supply Chain
Sr. Executive/ Assistant Manager, Supply Chain Management
Supply Chain Executive
সহকারী প্রকিউরমেন্ট অফিসার
Executive/Senior Executive, Purchase (Local)
Jr. Officer/ Officer - Logistics
Senior Executive - Supply Chain (Yarn)
Manager/Deputy Manager - SCM (Ready Mix and Concrete Products)
Executive - Supply Chain Management (Sourcing and Purchase)
Officer/ Sr. Officer, Admin & Support (Warehouse)
Manager- Import
AGM/ DGM - Inventory
Procurement Executive; Dyes and Chemicals
Jr. Officer / Officer – Store (Factory)
Store in Charge (ACI Premio Plastics)
Asst.Executive/Executive-Procurement and SCM
Facebook Group