Finance and Administration Officer

Job Description

Title: Finance and Administration Officer

Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Vacancy: 01

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Bachelor of Business Administration, BBA (MBA will be preferred)

Experience Requirements:
∎ 2 to 3 year(s)

Job Context:
∎ Band: 3A
∎ Contract Duration: till 31 July 2023
∎ Job Location: Dhaka
∎ Project Background:
∎ GIZ International Services (InS), Dhaka Branch office is implementating of a project called "Introducing an Employment Injury Insurance (EII) in Bangladesh`s` apparel sector". The objective of project is to develop an advocacy strategy for workers, media, civil society organizations, employers and the Government of Bangladesh to foster a political consensus for the introduction of an EII (long term objective). The Admin and Finance Officer will cover the areas of responsibility of Finance and Administration.

Job Responsibilities:
∎ Ensure proper financial and administrative management according to GIZ rules and regulations
∎ Deal with all questions arising in the areas of arranging, locating and facilitate payments
∎ identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
∎ Effectively coordinates with the staff of the finance team at the projects and country office
∎ Ensure data entries in Winpaccs and archiving the vouchers in line with GIZ guideline
∎ Managing knowledge by disseminating and documenting know-how, experience and information
∎ Within this context, the Finance and Administration Officer fulfils the following tasks:
∎ Tasks:
∎ Administration:
∎ Coordinating of all administrative and logistic arrangements of project activities (meetings, seminars, trainings, workshops etc.)
∎ Coordinating and cooperates with the partner organisations / beneficiaries
∎ Managing inventory according to the regulations.
∎ Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
∎ Organizing transportation, accommodation and other logistic support of visitors of the project
∎ Manages domestic travel of all project personnel
∎ Monitoring availability of supplies and performs procurement-related activities up to the specified guideline amount
∎ Assists in contract initiation, preparation and finalization-related activities up to the specified amount.
∎ Assists in all required administrative tasks to maintain regulatory compliance of the GIZ International Services Dhaka branch office.
∎ Reporting of all problems involving administration and regulations to the Project and Portfolio Coordinator.
∎ Finances and Accounting:
∎ Ensures timely availability of funds for project activities.
∎ Receives and arithmetically corrects invoices and processes payment from the branch office bank account in accordance with GIZ and BIDA regulations.
∎ Assists in monitoring fund expenditure in accordance with the budget
∎ Reviews and certifies the contractors' financial documents in line with the budget and gives recommendations for final voucher preparation and possible reimbursement
∎ Calculates travel claims and reimburses accordingly
∎ Performs monthly accounting and financial planning of the project and branch office
∎ Monitors real accounts (payables, receivables) and reporting accordingly.
∎ Processes settlement of applications for the reimbursement of projects travel expenses
∎ Manages financial administration, such as recording of cash book, bank book, receipts preparation and registration
∎ Producing daily and monthly cash stock (denomination) for checking of the cash, bank book
∎ Maintaining the filing for Financial Section confidentially
∎ Operating petty cash including maintaining cash book, monitor the daily cash flow record and the level of liquidity
∎ Maintain tax and VAT calculation, ensure timely payment to government treasury and maintain proper archiving.
∎ Ensures regulatory compliances for the branch office including maintaining communication with audit firm to make sure bi-yearly, quarterly and yearly returns are done properly. This includes reviewing reports and both way communication with the audit firm.
∎ Other Duties/Additional Tasks:
∎ Immediately reports all problems involving finance and administrative regulations without delay.
∎ Participates in projects' and office finance and admin team meetings to understand needs and ensure smooth supports.
∎ Keep him/herself updated with the changes in P+R and update the project where needed.
∎ Assist is branch office extension process.
∎ Assists in and/or carries out other project activities and other tasks as assigned by the Project and Portfolio Coordinator
∎ Deputize the Project and Portfolio Coordinator during her absence.
∎ Performs other duties and tasks at the request of management

Additional Requirements:
∎ 2-3 years of work experience in both Admin and Finance (but not more than 8 years),
∎ Previous job experience in GIZ will be an asset
∎ Other knowledge, requirements and additional competences
∎ Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. Office 365)
∎ Excellent understanding on accounting and financial operations (bills & voucher checking, payment processing, planning)
∎ Excellent communication and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
∎ Proven negotiation skills with internal and external audiences including in complex and stressful circumstances.
∎ Must be a strong team player, organized and efficient.
∎ Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management.

Application Deadline: March 28, 2020

Company Information:
∎ Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
∎ Business : As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.

Category: NGO/Development