Title: Finance and Admin Coordinator
Company Name: Khulna Mukti Seba Sangstha (KMSS)
Vacancy: 01
Job Location: Khulna
Employment Status: Full-time
Educational Requirements:
∎ Post-Graduate qualification in Accounting, Business or Finance from a reputed university and with Chartered Accountancy Course Completed (CACC).
∎ Preference will be given for the partly qualified in Chartered Accountancy.
∎ Educational qualification will be relaxed for qualified candidates having experience in managing health related projects.
Experience Requirements:
∎ At least 10 year(s)
Job Context:
∎ This position will serve as the primary point of contact on all financial and contract related issues of the project. S/he will be responsible for overseeing the financial management of the project implementation. S/he will manage the compliance and financial risks associated with the successful administration of the contract, providing financial analysis of project performance and timely reporting and invoicing to the consortium lead. S/he will be responsible for managing the budget, donor compliance, asset management, ensuring internal control of the project. S/he will closely work with the project team leader, Head of Finance and Others department. S/he will supervise finance and accounts officer.
∎ Reportable to: Project Team Leader
Job Responsibilities:
∎ Financial Management
∎
∎ Ensure timely submission of monthly management reports to management for review and comment.
∎ Complete monthly Budget verses Actual analysis. Ensure timely follow up with programme team on variance and burn rate anomalies.
∎ Conduct monthly monitoring of field office and provide guidance to Filed Finance team on financial management
∎ Design and ensure proper delegation of authority at the Head Office and Field level and take necessary action to amend following programmatic need and analysis of risk.
∎ Review all project payment requests (to consultants, Field office fund request, suppliers and others) to ensure completeness and accuracy of paperwork.
∎ Contribute to updates of the risk register as requested by the Project Team Leader
∎ Ensure the financial risks and responsibilities associated with payment by results and programme deliverables are fully understood by all relevant officials.
∎ Ensure the effective use of funds following the policies and procedures of KMSS as well as the consortium lead.
∎ Monitor the flow of funds to field implementation units.
∎ Support Accounts and Admin Officers without compromising compliance as and when required and provide administrative guidance to the team.
∎ Ensure and maintain assets register for field and Head Office level
∎ Check and ensure internal control for processing the payment to ensure the value for money.
∎ Grant Compliance, Management and Reporting:
∎
∎ Ensure timely submission of monthly financial reports following donor template to the consortium lead.
∎ Monitor fund flow and submit the fund request to Concern with proper documents
∎ Ensure all compliance following applicable financial management guideline issued by Concern and DFID
∎ Take necessary step to revise the partnership contract and budget to complete the project in time
∎ Ensure unallowable cost policy of Concern Worldwide and DFID
∎ Provide support to Concern and donor to complete the due diligence of organization
∎ Identify the risk areas of project and advice management to mitigate the risk following action plan
∎ Maintain liaison with Concern Partnership and Grant specialist about the grant management.
∎ Prepare a compliance statement for the grant and update budget holders about the compliance requirement of the grant.
∎ Conduct periodical training for the finance and non-finance person so that all are well informed about the requirement and compliance of the donor
∎ Ensure proper coding of the project, circulate to budget holders, and team so that they can give proper code during incurring expenditure.
∎ Prepare various analysis for the project and share with the budget holders for their review and find the way forward.
∎ Reconcile the donor report each month and correct the accounting record with vouchers.
∎ Ensure proper timesheet for the staff who have been budgeted for this project.
∎ Ensure proper support cost allocation documents following the policy.
∎ Ensure all procurement has been done following donor regulations
∎ Conduct joint review meeting for the financial report for the project and take proactive action so that budget utilization is done in time following policy.
∎ Manage the close out process for the grants
∎ Budget, Government Compliance and Audit Management
∎
∎ Work as focal person to support the auditor for completing the donor audit each year.
∎ Prepare a tracker and ensure to implement agreed action on the findings of financial management monitoring and audit by Concern.
∎ Support financial management monitoring team of Concern by providing necessary documents.
∎ Explain financial report to the audit with the requirement documents to resolve the audit issue.
∎ Preparer the various schedule and submit in time as required by the Concern for NGOAB and year ending
∎ Ensure income tax, VAT and other compliance required to implement the project
∎ Coordinate with the external auditor to conduct the audit of FD-4 in concern and partners in time
∎ Support Programme Team to prepare the annual budget and subsequent revision for this project following Concern policy.
∎ Working with programme teams and partner staff to ensure implementation of audit findings
∎ Advise the budget holders on issues relating to Concern's and KMSS financial management systems and procedures, and donor and statutory regulations, to assist him /her to ensure strong effective financial management of the programme.
Additional Requirements:
∎ At least 10 years' experience including 5 years senior level experience in a finance/accounting role with a reputed NGO or consultancy firm
∎ Knowledge of the operational and compliance requirements of different donor funding. Experience in dealing with UK aid funding will get preference.
∎ Experience in financial risk management.
∎ Experience of management supporting /monitoring /capacity building of finance and admin personnel.
∎ Proven experience of developing and facilitating training workshops for finance and non-finance managers.
∎ Experience in people management
∎ Effective organization and analytical skills.
∎ Strong coordination, negotiation and communication skills.
∎ Proven record of meeting demanding deadlines.
∎ Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies
∎ Excellent written and spoken English
Salary: Tk. 72671 (Monthly)
Compensation & Other Benefits:
∎ As per KMSS policy
Application Deadline: July 31, 2019
Company Information:
∎ Khulna Mukti Seba Sangstha (KMSS)
∎ Business : KMSS as a National NGO has been working in various districts of Bangladesh since 1997.
Category: NGO/Development
Source: bdjobs.com