Finance and Accounts Officer

Job Description

Title: Finance and Accounts Officer

Company Name: Partners in Health and Development (PHD)

Vacancy: 1

Age: At least 24 years

Job Location: Cox`s Bazar (Ukhia)

Salary: --

Experience:

• At least 5 years

• At least 5 years

• Age At least 24 years

Experience – Essential

• Minimum 5 years of relevant clinical experience, preferably in primary healthcare, hospital, clinic, or humanitarian healthcare settings.

• Demonstrated experience in clinical coordination, clinical supervision, or healthcare service management.

• Experience in patient assessment, diagnosis, treatment, emergency management, and referral.

• Experience supervising or providing technical guidance to multidisciplinary healthcare teams.

• Experience in clinical quality assurance, patient safety, and quality improvement.

• Experience in clinical documentation, health information systems, and reporting.

Desirable

• Previous experience working in a Primary Health Care Centre (PHCC), hospital, Field Hospital, clinic, or humanitarian health programme.

• Experience working with NGOs, INGOs, or humanitarian organizations.

• Previous experience in the Rohingya Response or other humanitarian settings.

• Experience managing multidisciplinary clinical teams.

• Experience in emergency preparedness, outbreak response, or public health emergencies.

• Experience working within a multicultural and resource-constrained healthcare environment.

Skills & Competencies

Technical Skills

• Strong clinical assessment, diagnosis, treatment, and patient management skills.

• Good knowledge of primary healthcare and emergency care.

• Strong understanding of triage, referral, emergency stabilization, and continuity of care.

• Good knowledge of clinical quality assurance and patient safety principles.

• Strong understanding of Infection Prevention and Control (IPC).

• Knowledge of national clinical guidelines and standard treatment protocols.

• Good understanding of clinical documentation, health information, and reporting.

• Ability to identify clinical risks and implement appropriate corrective measures.

Leadership & Coordination Skills

• Strong leadership, coordination, and team management skills.

• Ability to provide clinical supervision, mentoring, and technical guidance.

• Ability to coordinate multidisciplinary healthcare teams.

• Strong problem-solving and decision-making skills.

• Ability to prioritize workloads and manage competing demands.

• Ability to identify service delivery gaps and implement practical solutions.

• Ability to work effectively under pressure in a fast-paced environment.

Communication & Interpersonal Skills

• Excellent communication and interpersonal skills.

• Ability to communicate effectively with patients, caregivers, healthcare providers, management, and external stakeholders.

• Strong report-writing and documentation skills.

• Ability to facilitate meetings, case discussions, and clinical reviews.

• Ability to work effectively within a multidisciplinary and multicultural team.

• Good written and spoken English and Bangla.

Other Competencies

• Strong commitment to medical ethics and professional standards.

• High level of integrity, accountability, confidentiality, and professionalism.

• Commitment to patient-centred and non-discriminatory healthcare.

• Strong attention to detail and patient safety.

• Ability to work effectively in challenging and resource-constrained environments.

• Flexibility and willingness to work during emergencies, weekends, public holidays, or outside normal working hours when required.

Working Conditions

• The position will be based at a Primary Health Care Centre (PHCC) in the Rohingya Response, Cox’s Bazar.

• The role involves working in a challenging and fast-paced humanitarian healthcare environment.

• The position holder will provide day-to-day clinical coordination and technical supervision to assigned healthcare personnel.

• The role may require regular coordination with different PHCC service areas and referral facilities.

• The position holder may be required to work during weekends, public holidays, disease outbreaks, emergencies, or other critical situations based on operational requirements.

Job Description: Finance and Accounts Officer - Jointly operated by Save the Children & PHD Mother and Child Hospital (MCH).

Position Summary

The Finance & Accounts Officer will be responsible for supporting the effective financial management, accounting, budgeting, financial reporting, and compliance of the health programme under the Rohingya Response. The position holder will ensure that financial transactions are accurately recorded, properly documented, authorized, and processed in accordance with organizational policies, donor requirements, applicable laws, and internal control procedures.

The Finance & Accounts Officer will work closely with the Project Coordinator, Deputy Project Coordinator, Finance Manager, HR, Admin, Procurement, Supply Chain, Warehouse, and programme teams to ensure timely financial support for PHCC/MCH and other health programme activities.

Duty Station: Work at Office

Reports to: Finance and Admin Coordinator

Accountable to: Project Coordinator

Key Responsibilities

Financial Management & Accounting

• Maintain accurate and up-to-date financial records of programme transactions.

• Record financial transactions in accordance with organizational accounting policies and procedures.

• Ensure proper coding, classification, and documentation of financial transactions.

• Prepare and maintain vouchers, payment documents, journal entries, and supporting records.

• Ensure all financial transactions are properly authorized before processing.

• Maintain accurate cash, bank, and accounting records.

• Support monthly financial closing and reconciliation activities.

Payment Processing

• Process payments to vendors, suppliers, service providers, staff, and other approved parties.

• Review payment requests and supporting documents for completeness and accuracy.

• Ensure payments comply with approved budgets, authorization levels, and organizational procedures.

• Verify invoices, purchase orders, contracts, delivery documents, and other supporting documents.

• Prepare payment vouchers and ensure timely processing of approved payments.

• Coordinate with Procurement, Logistics, and programme teams regarding payment-related documentation.

• Maintain proper records of all payments and financial transactions.

Cash & Bank Management

• Support day-to-day cash management and ensure safe handling of programme funds.

• Maintain cash books and ensure accurate recording of cash transactions.

• Conduct regular cash counts and reconciliations.

• Support preparation of bank payments and maintain bank-related documentation.

• Conduct bank reconciliations and investigate identified discrepancies.

• Ensure proper custody and security of cash, cheque books, and other financial documents.

• Report any cash or financial irregularities immediately to the appropriate supervisor.

Budget Monitoring & Financial Planning

• Support preparation and monitoring of programme budgets.

• Monitor expenditure against approved budgets and budget lines.

• Track budget utilization and identify potential over- or under-expenditure.

• Support budget forecasting and financial planning.

• Coordinate with programme teams regarding planned activities and related financial requirements.

• Provide budget utilization updates to management and relevant programme staff.

• Support budget revisions and reallocations as required.

Financial Reporting

• Prepare daily, weekly, monthly, and other periodic financial reports as required.

• Support preparation of financial reports for management, donors, and organizational requirements.

• Maintain financial trackers and expenditure monitoring tools.

• Ensure accuracy and consistency of financial data and reports.

• Support programme teams by providing financial information for narrative and donor reports.

• Assist in preparing financial summaries, budget-versus-actual reports, and management updates.

• Ensure timely submission of required financial reports.

Financial Compliance & Internal Control

• Ensure compliance with organizational financial policies, procedures, and internal controls.

• Ensure financial transactions comply with donor requirements and applicable regulations.

• Verify that proper approval and segregation of duties are maintained.

• Identify financial risks, irregularities, or control weaknesses and report them appropriately.

• Ensure proper supporting documentation is maintained for all financial transactions.

• Support implementation of audit recommendations and corrective actions.

• Promote transparency, accountability, and ethical financial practices.

Procurement & Financial Coordination

• Work closely with Procurement and Supply Chain teams to ensure proper financial documentation.

• Verify procurement-related financial documents before payment processing.

• Support tracking of purchase orders, supplier invoices, and payment status.

• Ensure proper matching of purchase requisitions, purchase orders, invoices, and delivery documents.

• Coordinate with vendors and relevant teams regarding payment-related issues.

• Support financial monitoring of programme procurement activities.

Payroll & Staff Financial Support

• Support preparation and processing of payroll-related financial information as assigned.

• Verify staff allowances, advances, reimbursements, and other approved payments.

• Maintain accurate records of staff advances and ensure timely settlement.

• Support monitoring and reconciliation of outstanding advances.

• Coordinate with HR regarding staff financial records and approved payments.

• Ensure confidentiality of staff salary and financial information.

Advance & Expense Management

• Process approved staff and programme advances according to organizational procedures.

• Maintain an updated advance tracker.

• Follow up on outstanding advances and ensure timely liquidation.

• Review advance liquidation documents and supporting receipts.

• Ensure expenses are properly coded and supported by valid documentation.

• Report long outstanding or irregular advances to the appropriate supervisor.

Asset & Inventory Financial Support

• Coordinate with Admin, Logistics, and Warehouse teams regarding asset and inventory-related financial information.

• Support reconciliation of financial records with procurement, warehouse, and asset records.

• Maintain financial documentation related to asset purchases and programme equipment.

• Support periodic inventory and asset verification as required.

• Identify and report discrepancies between financial and physical records.

Audit & Documentation

• Maintain complete and organized financial files and supporting documents.

• Ensure proper filing of vouchers, invoices, contracts, payment documents, and other financial records.

• Support internal and external audits by providing required financial documents and information.

• Assist in responding to audit queries and implementing recommendations.

• Maintain proper financial documentation for donor monitoring and review visits.

• Ensure financial records are securely stored and easily accessible for authorized review.

Coordination & Communication

• Work closely with programme, HR, Admin, Procurement, Logistics, Warehouse, and management teams.

• Participate in programme planning and financial review meetings.

• Provide financial guidance to relevant staff on documentation and financial procedures.

• Communicate financial issues, risks, and delays to the appropriate supervisor.

• Support staff orientation on relevant financial procedures when required.

• Maintain professional communication with vendors, banks, and other relevant stakeholders.

Emergency Preparedness & Humanitarian Response

• Support financial management during disease outbreaks, natural disasters, fires, mass casualty incidents, and other humanitarian emergencies.

• Ensure timely processing of emergency-related payments and financial requirements.

• Support emergency budget tracking and expenditure monitoring.

• Maintain proper documentation and compliance during emergency financial transactions.

• Remain flexible to support urgent programme and financial requirements.

Additional Job Responsibilities

The duties and responsibilities outlined above are not exhaustive. The position holder may be required to undertake additional duties reasonably related to their qualifications, skills, and experience, based on programme and operational requirements.

Safeguarding

The post holder is required to perform all duties in accordance with the organization's safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA), child safeguarding, anti-harassment, code of conduct, and other relevant policies and procedures.

Equal Opportunity

The organization is an equal opportunity employer and encourages applications from qualified candidates regardless of gender, age, disability, ethnicity, religion, or other status.

Health and Safety

The post holder is required to carry out all duties in accordance with organizational Health, Safety, Security, Infection Prevention and Control (IPC), and other relevant policies and procedures.

• Monthly Gross Salary: BDT. 60,000 /= (Only)

• Bonus and other benefits: 10% of the monthly gross salary.

• Other Benefits: Office hours, annual leave, increments, will be provided as per the organizational policy and Recruitment & Human Resource Management Policy of Partners in Health and Development (PHD), subject to project budget availability.