Job Description

Title: Finance & Admin Officer

Company Name: Khulna Mukti Seba Sangstha (KMSS)

Vacancy: 1

Location: Khulna

Minimum Salary: Tk. 55000 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency, Micro-Credit

Published: 17 Nov 2024

Education:
∎ Post-Graduate qualification in Accounting, Business, or Finance from a reputed university.No 3rd Division/Class or equivalent marks in any examination are admissible.
∎ Post-Graduate qualification in Accounting, Business, or Finance from a reputed university.No 3rd Division/Class or equivalent marks in any examination are admissible.

Requirements:

Additional Requirements:
∎ At least 5 years’ experience in a finance/accounting role with a reputed NGO.
∎ Knowledge of the operational and compliance requirements of different donor funding.
∎ Experienced in regular administrative work in a district-level office and project setup.
∎ Experience of working in the same role in other USAID funded projects will be treated with priority.
∎ Proven record of meeting demanding deadlines.
∎ Computer literacy, particularly in Microsoft Office programs such as Word and Excel as well accounting packages & other database competencies.
∎ Good written and spoken English.
∎ At least 5 years’ experience in a finance/accounting role with a reputed NGO.
∎ Knowledge of the operational and compliance requirements of different donor funding.
∎ Experienced in regular administrative work in a district-level office and project setup.
∎ Experience of working in the same role in other USAID funded projects will be treated with priority.
∎ Proven record of meeting demanding deadlines.
∎ Computer literacy, particularly in Microsoft Office programs such as Word and Excel as well accounting packages & other database competencies.
∎ Good written and spoken English.

Responsibilities & Context:
∎ Manage financial and administrative operations for the project in Phultala, Tero-khada, and Digholia Upazilas.
∎ Prepare and project quarterly fund requirements in coordination with the focal person, ensuring timely fund availability in the project bank account.
∎ Maintain financial records, including cash book, ledger book, and other subsidiary ledgers, using Tally ERP 9 or a standard accounting system.
∎ Prepare financial statements, including inflow/outflow reports and budget variance analysis, for management review.
∎ Follow up on fund transfer statuses and address any issues to maintain financial flow.
∎ Monitor and verify physical inventory, including store items, project materials, and equipment.
∎ Provide administrative support, including procurement, logistics, inventory, and office management for smooth project operations.
∎ Prepare and submit monthly, quarterly, and annual financial reports within stipulated time frames.
∎ Support audits by maintaining accurate records and addressing external and internal audit queries.
∎ Maintain accurate financial records, budgets, and expenditures, ensuring compliance with KMSS, USAID, and BRAC guidelines.
∎ Ensure timely processing of cash, cheque, and other payments with proper documentation and reporting to the Finance Director (FD).
∎ Ensure compliance with USAID regulations, particularly on cost principles, procurement, and allowable expenditures.
∎ Organize logistics for meetings, training sessions, and workshops, ensuring cost-effectiveness.
∎ Perform additional administrative tasks and assignments as directed by KMSS Management.
∎ Job Context:
∎ Khulna Mukti Seba Sangstha (KMSS) being a sub grantee has been implementing “USAID Bangladesh America Maitree Activity (BAMA)” (Strengthening Climate-smart Vegetable and Native Chicken Value Chain in Bangladesh (C4VNCVC) funded by USAID and managed by BRAC. The project duration is from November 2024 to November 2026. The project is been implemented in Three Upazilas (Phultala, Tero-khada & Digholia) of Khulna District. The incumbent will work as the solo Finance & Admin Officer for the project. The project thematic Area is Agriculture and Food Security.
∎ Job Location: Khulna District (Any of the Fultala, Terothada or Digholia Upazila)/KMSS Head office.
∎ Responsibilities:
∎ Manage financial and administrative operations for the project in Phultala, Tero-khada, and Digholia Upazilas.
∎ Prepare and project quarterly fund requirements in coordination with the focal person, ensuring timely fund availability in the project bank account.
∎ Maintain financial records, including cash book, ledger book, and other subsidiary ledgers, using Tally ERP 9 or a standard accounting system.
∎ Prepare financial statements, including inflow/outflow reports and budget variance analysis, for management review.
∎ Follow up on fund transfer statuses and address any issues to maintain financial flow.
∎ Monitor and verify physical inventory, including store items, project materials, and equipment.
∎ Provide administrative support, including procurement, logistics, inventory, and office management for smooth project operations.
∎ Prepare and submit monthly, quarterly, and annual financial reports within stipulated time frames.
∎ Support audits by maintaining accurate records and addressing external and internal audit queries.
∎ Maintain accurate financial records, budgets, and expenditures, ensuring compliance with KMSS, USAID, and BRAC guidelines.
∎ Ensure timely processing of cash, cheque, and other payments with proper documentation and reporting to the Finance Director (FD).
∎ Ensure compliance with USAID regulations, particularly on cost principles, procurement, and allowable expenditures.
∎ Organize logistics for meetings, training sessions, and workshops, ensuring cost-effectiveness.
∎ Perform additional administrative tasks and assignments as directed by KMSS Management.

Compensation & Other Benefits:
∎ It is noted here that, individual income tax will be deducted per month as per govt. law of Bangladesh.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Khulna

Apply Procedure:

Hard Copy:
∎ Special Note: KMSS maintains ZERO TOLERANCE towards discrimination, Protection from Sexual Exploitation and Abuse (PSEA), and any harm to the Child. All employees are expected to abide by the code of conduct and Protection from Sexual Exploitation/GBV and Abuse & Child Protection Policy of KMSS. As such, our selection process includes rigorous background checks. Additionally, all activities and staff must act in a manner that minimizes potential negative environmental impacts in alignment with KMSS`s commitment to environmental sustainability.
∎ Apply Procedure
∎ Khulna Mukti Seba Sangstha (KMSS) invites applications for the following positions from the potential Bangladeshi candidates being a sub grantee under the "USAID Bangladesh America Maitree Project" (Strengthening Climate-smart Vegetable and Native Chicken Value Chain in Bangladesh (C4VNCVC) funded by USAID and managed by BRAC. Interested candidates who meet the above-mentioned criteria are requested to send hard copies of their updated CV, along with two recent passport-size photographs and photocopies of all academic and experience certificates, a photocopy of their national ID card, and a cover letter addressed to the Executive Director, Khulna Mukti Seba Sangstha (KMSS), 36, Sher-E-Bangla Road, Khulna-9100, Bangladesh latest within November 26, 2024 marking the position applied for on the top of the envelop. Any personal communication will be treated as disqualification. Only short-listed candidates will be contacted. Women are highly encouraged to apply. KMSS is an equal opportunities employer and does not discriminate based on gender, religious background, or differently-abled person.

Company Information:
∎ Khulna Mukti Seba Sangstha (KMSS)
∎ Head Office, 36, Sher-E-Bangla Road, Khulna-9100, Bangladesh.
∎ KMSS as a National NGO has been working in various districts of Bangladesh since 1997.

Address::
∎ Head Office, 36, Sher-E-Bangla Road, Khulna-9100, Bangladesh.
∎ KMSS as a National NGO has been working in various districts of Bangladesh since 1997.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 26 Nov 2024

Category: NGO/Development