Executive / Sr. Executive

Job Description

Title: Executive / Sr. Executive

Company Name: Conference And Exhibition Management Services

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

• Bachelor of Business Administration (BBA) in Marketing
• Master of Business Administration (MBA) in Marketing

• BBA/MBA in Marketing/International Business /International Relations from a reputed university.

• At least 4 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

Experience: 4 Years of relevant experience in International Marketing preferred. Candidates with corporate abroad tour experience will be given preference.

Skills & Expertise:

• Client Management

• Strong Communication Skills

• Coordination

• Leadership and Teamwork

• Reporting and Documentation

• Target Achievement

• Proficiency in MS Office; email communication is mandatory

• Detail-oriented and well-organized

• Capable of multitasking under tight deadlines

• Honest and proactive

CEMS-Global | Multinational International Trade Show Organizer since 1992

Department: International Coordination

Location: Dhaka

Reporting To: Group CEO, CEMS Global-USA

Job Responsibilities (International Coordination Department)

• Website Management: Regular monitoring of company websites to ensure all event-related information is updated and accurate.

• Exhibition Materials: Preparing and updating Expo Profiles & Overviews, Post Show Reports, Exhibitor Manuals, and Vendor Lists for each exhibition.

• Client & Agent Queries: Handling inquiries across different platforms and coordinating with relevant departments and country offices.

• Documentation: Preparing and distributing key documents such as VISA Invitation Letters, CESA Agreements, and Exhibition Permission Letters from ministries.

• Client/Agent Data Management: Regularly updating client and agent information in the CEMS Suite database.

• Client/Agent Communication: Continuous follow-up with agents and clients for exhibition promotion, payment, booth allocation, and required documents.

• Accounts Coordination: Issuing invoices, maintaining project and invoice statements, and assisting with international payment coordination.

• Inter-Departmental Coordination: Collaborating with IT, Creative, Operations, and Marketing departments for exhibition-related activities and materials.

• Market Research: Identifying new exhibition ideas and staying updated with global trade show trends.

• Floorplan Management: Updating booth plans daily based on bookings and management instructions.

• Furniture & Extra Requirements: Managing pre-orders from agents/clients for additional booth requirements.

• Event Materials: Assisting with fascia, crest, and coordination file preparation in collaboration with the Operations and Creative teams.

• Directory Book Compilation: Collecting, editing, and formatting Catalogue Profiles for the Exhibition Directory Book.

• On-Site Support: Assisting Operations during setup and exhibition days for booth verification and logistics.

• Lead & Query Handling: Managing all leads and queries received via Respond.io, email, or other platforms.

• Finance Coordination: Managing and issuing invoices for all international transactions.

• Cross-Department Coordination: Maintaining seamless communication with all relevant internal and international teams.

• Mobile & Conveyance Allowance

• Partially Subsidized Lunch

• Medical Insurance

• Other benefits as per company policy