Executive Secretary to Executive Director
Job Description
Title: Executive Secretary to Executive Director
Company Name: UCEP Bangladesh
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Masters in Management / Public Administration/English or any relevant discipline. Preference will be given to the candidates having qualification on Governance and Management system.
Experience Requirements:
∎ At least 4 year(s)
Job Responsibilities:
∎ To organize, communicate, keeping records of decisions, timely dissemination of records of all AGM/EGM and Board of Governors (BoG) Meetings.
∎ To ensure compliance of statutory requirements on Management Meetings and events with effective and timely documentations.
∎ To ensure timely follow up of implementation of the decisions of Management Meetings.
∎ To ensure and assist in organizing meetings with donor partners as needed and required.
∎ To provide and collect information from various departments/regions for various reporting, meeting, proposal and other purposes.
∎ To arrange events, visits by association members, BoG and higher Management and responsible to prepare report/meeting minutes.
∎ To prepare minutes and ensure dissemination of all staff meetings at regional and central level chaired by the ED.
∎ To support ED with necessary and timely information, documents in order to carry out smooth function of his/her responsibilities.
∎ To preserve copies of legal and statutory documents of BoG, NGOAB approval and NBR, DC office coordination and deliver as and when needed.
∎ To ensure compliance requirements of UCEP Bangladesh’s membership with different bodies / agencies.
∎ To maintain the archive of UCEP Bangladesh related to governance and management.
∎ To maintain efficient and effective filing and documentation (hardcopies and electronic) of records.
∎ To coordinate preparation and dissemination of working papers for various meetings.
∎ To file and retrieve documents, records, and reports.
∎ To greet visitors to ED’s office and determine whether they should be given access to specific individuals in consultation with ED.
∎ To prepare responses for ED to correspondence containing routine inquiries.
∎ To perform general office duties such as ordering supplies, snacks, stationaries, maintaining records management systems, and performing basic bookkeeping work for the ED’s office.
∎ To coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
∎ To prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
∎ To receive and screen phone calls and redirect them when appropriate as per the advice of ED.
∎ Provide necessary support to BoG and Association committees to effectively and efficiently carry out their roles and responsibilities.
∎ To maintain and document relevant information, photos, media coverages, press releases etc. that were issued from the ED’s office.
∎ To carry out any other task as assigned by supervisor.
Additional Requirements:
∎ Age at most 35 years
∎ Masters in Management / Public Administration/English or any relevant discipline. Preference will be given to the candidates having qualification on Governance and Management system.
∎ Additional degree in Governance and Chartered Secretarial Course will get added advantage.
∎ Preferably 04 (four) years of relevant professional experience in a large organization (experience of working with board and/or senior management will be preferred) in a large organization.
∎ Excellent command of communication skills both in Bangla and English.
∎ Excellent computer operating skill & conversant with MS Office package including automation system related software and tools.
∎ Bangla typing skill is desired.
∎ Self-motivated, adaptable and team player.
∎ Ability and willingness to travel frequently.
∎ Age limit for the applicant would be 35 years. Management has the ability to make exceptions based on qualifications.
Compensation & Other Benefits:
∎ Salary and Benefits are as per policy of the organization.
Application Deadline: December 31, 2019
Company Information:
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.
Category: NGO/Development
