Documentation Coordinator

Job Description

Title: Documentation Coordinator

Company Name: Local Education and Economic Development Organization - LEEDO

Vacancy: --

Location: Dhaka (Bosila)

Salary: Negotiable

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 28 Apr 2025

Education:
∎ Bachelor of Science (BSc), Masters

Requirements:

Responsibilities & Context:
∎ Develop, compile, and submit high-quality completion reports for various projects and initiatives.
∎ Organize and manage a centralized, accessible, and systematic documentation system for all projects and organizational initiatives.
∎ Prepare comprehensive post-event and workshop reports with detailed analysis and key learning. Draft, edit, and finalize narrative and quantitative reports for donors, stakeholders, and internal use.
∎ Coordinate the production of the organization's annual report, quarterly reports, and periodic updates.
∎ Ensure timely submission of all donor reports in compliance with donor requirements and organizational standards.Support program team in concept note, proposal, and project brief writing.
∎ Maintain regular communication with project teams and field staff to gather necessary data and updates.
∎ Update weekly/monthly progress reports for all ongoing projects and programs.
∎ Create compelling case studies/success stories following organizational formats and guidelines.
∎ Draft letters of appreciation to recognize stakeholders, partners, and beneficiaries.
∎ Ensure all documentation is aligned with the organization's branding, style, and confidentiality policies.
∎ Support the development of visual content for reports, such as info-graphics, charts, and project photos.
∎ Conduct quality assurance checks for all outgoing reports and documentation materials.
∎ Assist in internal and external audits by providing accurate and timely documentation.
∎ Bachelor’s degree in Social Sciences, Development Studies, Communications, English, or a related field (Master’s degree preferred).
∎ Minimum 5 years of proven experience in documentation, reporting, or relevant roles, preferably in NGO/humanitarian sectors.
∎ Strong understanding of child rights, human rights, and development programs is highly desirable.
∎ Exceptional writing, editing, and proofreading skills in English and Bangla.
∎ Demonstrated experience in narrative, quantitative, donor, and program report writing.
∎ Strong analytical skills to synthesize large volumes of information into clear, concise reports.
∎ Ability to interpret programmatic data and transform it into reader-friendly reports.
∎ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and report designing tools.
∎ Attention to detail, critical thinking, and a commitment to maintaining high standards of documentation.
∎ Ability to work independently, manage multiple tasks simultaneously, and meet tight deadlines.
∎ Experience with photography, basic graphic design, or desktop publishing will be considered an advantage.
∎ Strong interpersonal skills and the ability to work effectively with cross-functional teams.Flexible, proactive, and able to adapt to dynamic work environments.
∎ Job Context:
∎ LEEDO is seeking a dynamic Documentation Coordinator to strengthen its reporting and documentation functions. The incumbent will be responsible for producing high-quality reports, donor communications, and organizational publications –– ensuring accuracy, consistency, and compliance with organizational standards. This position requires strong writing skills, attention to detail, and the ability to work collaboratively with program teams in a fast-paced humanitarian settings.
∎
∎ Job Responsibilities:
∎ Develop, compile, and submit high-quality completion reports for various projects and initiatives.
∎ Organize and manage a centralized, accessible, and systematic documentation system for all projects and organizational initiatives.
∎ Prepare comprehensive post-event and workshop reports with detailed analysis and key learning. Draft, edit, and finalize narrative and quantitative reports for donors, stakeholders, and internal use.
∎ Coordinate the production of the organization's annual report, quarterly reports, and periodic updates.
∎ Ensure timely submission of all donor reports in compliance with donor requirements and organizational standards.Support program team in concept note, proposal, and project brief writing.
∎ Maintain regular communication with project teams and field staff to gather necessary data and updates.
∎ Update weekly/monthly progress reports for all ongoing projects and programs.
∎ Create compelling case studies/success stories following organizational formats and guidelines.
∎ Draft letters of appreciation to recognize stakeholders, partners, and beneficiaries.
∎ Ensure all documentation is aligned with the organization's branding, style, and confidentiality policies.
∎ Support the development of visual content for reports, such as info-graphics, charts, and project photos.
∎ Conduct quality assurance checks for all outgoing reports and documentation materials.
∎ Assist in internal and external audits by providing accurate and timely documentation.
∎
∎ Qualifications and Skills:
∎ Bachelor’s degree in Social Sciences, Development Studies, Communications, English, or a related field (Master’s degree preferred).
∎ Minimum 5 years of proven experience in documentation, reporting, or relevant roles, preferably in NGO/humanitarian sectors.
∎ Strong understanding of child rights, human rights, and development programs is highly desirable.
∎ Exceptional writing, editing, and proofreading skills in English and Bangla.
∎ Demonstrated experience in narrative, quantitative, donor, and program report writing.
∎ Strong analytical skills to synthesize large volumes of information into clear, concise reports.
∎ Ability to interpret programmatic data and transform it into reader-friendly reports.
∎ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and report designing tools.
∎ Attention to detail, critical thinking, and a commitment to maintaining high standards of documentation.
∎ Ability to work independently, manage multiple tasks simultaneously, and meet tight deadlines.
∎ Experience with photography, basic graphic design, or desktop publishing will be considered an advantage.
∎ Strong interpersonal skills and the ability to work effectively with cross-functional teams.Flexible, proactive, and able to adapt to dynamic work environments.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A
∎ Lunch Facilities: Full Subsidize
∎ Festival Bonus: 1
∎ Snacks and Tea
∎ Snacks and Tea

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka (Bosila)

Read Before Apply:

Apply Procedure:

Interested candidates are requested to send their updated CV along with a cover letter highlighting relevant skills and experience to [email protected] by 15th May, 2025. Please mention "Documentation Coordinator" in the subject line of your email.

Please review the Job Responsibilities and the Required Skills & Qualifications carefully. We kindly request that you refrain from applying if your profile does not align with the stated requirements.

This is an urgent recruitment; early applications are encouraged.