Job Description

Title: Director, People and Administration

Company Name: UCEP Bangladesh

Vacancy: 1

Location: Dhaka (Mirpur 2)

Experience:
∎ At least 20 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 25 Feb 2025

Education:
∎ Masters
∎ Master’s in Human Resource Management/Law/Public Administration/Business Administration or any other related field.

Requirements:

Additional Requirements:
∎ Minimum 20 years of experience in HR and Administration with at least 05 years experience of managing a team and being in a leadership role (director/head of the department level).
∎ Age: The age limit for the applicant would be maximum 52 years. Management has the right to make exceptions based on qualifications and experience.
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability to analyze HR metrics, identify trends, and develop data-driven solutions.
∎ Strong skills in managing administrative operations, including office management, budgeting, and process optimization
∎ Implementing change initiatives that enhance organizational performance.
∎ Excellent written and verbal communication ( Bangla & English) skills for engaging with diverse stakeholders.
∎ Excellent computer operating skills & conversant with MS Office package including latest HR software (e.g. ERP, HRMS etc.) and other software and e-tools.
∎ Ability and willingness to travel.
∎ Experience:
∎ Minimum 20 years of experience in HR and Administration with at least 05 years experience of managing a team and being in a leadership role (director/head of the department level).
∎ Age: The age limit for the applicant would be maximum 52 years. Management has the right to make exceptions based on qualifications and experience.
∎ Others:
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability to analyze HR metrics, identify trends, and develop data-driven solutions.
∎ Strong skills in managing administrative operations, including office management, budgeting, and process optimization
∎ Implementing change initiatives that enhance organizational performance.
∎ Excellent written and verbal communication ( Bangla & English) skills for engaging with diverse stakeholders.
∎ Excellent computer operating skills & conversant with MS Office package including latest HR software (e.g. ERP, HRMS etc.) and other software and e-tools.
∎ Ability and willingness to travel.

Responsibilities & Context:
∎ Lead the development and execution of Human Resources strategic and annual plans in alignment with the UCEP Bangladesh’s values, vision, mission, and goals.
∎ Ensure that UCEP Bangladesh’s Constitution is understood, upheld and adhered to by all staff of UCEP Bangladesh and all its entities at HO and regional levels.
∎ Develop a Road Map for Growth and Sustainability for UCEP Bangladesh and relevant strategies for its effective implementation
∎ Provide regular updates to BoG as required, appraise BoG about critical issues and ensure rolling out of relevant BoG decisions
∎ Collaborate and coordinate with other SMT members, relevant teams at central and regional levels within UCEP Bangladesh and all its entities for effectively and efficiently achieving UCEP Bangladesh’s values, visions, missions and goals.
∎ Maintain strict confidentiality regarding all information, communication and documentation (in electronic or hard copy forms) of UCEP Bangladesh and all its entities at central and regional levels.
∎ Carry out any other relevant tasks assigned by the supervisor and the BoG as and when necessary.
∎ Develop and implement key strategic documents, policies, guidelines, procedures, tools etc. as necessary to ensure strict governance and rigorous compliance practices as per country law within UCEP Bangladesh and all its entities at HO and regional levels.
∎ Strengthen and update UCEP Bangladesh’s business processes and management mechanisms, specifically related to Human Resource Development and Administration.
∎ Collaborate and coordinate with the BoG on departmental activities and updates by organizing various meetings.
∎ Serves as primary department representative and leads Human Capital endeavors of the organization Ensures compliance with DFAT, FCDO, UN, USAID and other donor rules and regulations
∎ Ensure proper approval and keep undated all necessary governmental and non-governmental licenses and approvals for the effective and efficient functioning of UCEP Bangladesh and all its entities at HO and regional levels.
∎ Conduct periodic institutional and organizational need assessments in regard to human resources and develop annual Human Resource Plan including an Annual Staff Training Calendar for the organization with necessary expertise to implement UCEP Bangladesh’s present and future vision, mission and goals; and ensure effective and efficient programme implementation.
∎ Ensure smooth functioning of all administrative processes including utilities, sanitation and hygiene, storage, timely availability of equipment, materials, inventories and other logistic items with strict adherence to procurement guidelines, compliance standards and relevant UCEP Bangladesh policies at central and regional levels.
∎ Ensure effective and efficient management of all outsourced services e.g. security, cleaning, catering, gardening etc. at central and regional levels of UCEP Bangladesh and all its entities.
∎ Ensure effective and efficient management of all ICT and Business Solutions related issues manage the department. In case of strategic issues, follow guidance of SMT.
∎ Electively and efficiently monitoring the Infrastructure Development portfolio to ensure the quality implementation of programs and projects in line with UCEP Bangladesh’s values, vision, mission, goals, and relevant country laws.
∎ Oversee the legal affairs unit to ensure proper management of organizational land, legal matters, and documentation issues.
∎ Ensure necessary support to other departments for smooth functioning e.g. finance, programme etc. and special tasks e.g. monitoring-research and evaluation, internal and external audits etc.
∎ To promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ Establish and maintain liaison with all relevant stakeholders as necessary at national and regional levels.
∎ Develop corporate identity and team cohesion among all staff of UCEP Bangladesh and all its entities at HO and regional levels.
∎ Ensure development and availability of popular versions of key documents for creating common understanding through proper dissemination, necessary orientation and update of staff on these at HO and regional levels of UCEP Bangladesh and all its entities.
∎ Develop, maintain and effectively implement a professional 360-degree staff appraisal, quality control and career development system.
∎ Develop and effectively implement Talent Identification and Leadership Development Plan, with a special focus to develop second and third tier leadership at HO and regional levels within UCEP Bangladesh and all its entities.
∎ Name of Position: Director, People and Administration
∎ Nature of Job: Fixed-Term Contractual Staff (Core Position)
∎ Job Location: UCEP Head Office, Mirpur -2, Dhaka
∎ Job Purpose: The Director is responsible for providing overall leadership to HR and Administration function’s development, planning and implementation. As a member of the Senior Management Team, ensure organizational and institutional growth and sustainability of UCEP Bangladesh and particularly ensure the effective and efficient function of management and operations in line with UCEP Bangladesh’s values, vision, mission, goals and relevant country laws.
∎ Job Responsibilities:
∎ Strategic:
∎ Lead the development and execution of Human Resources strategic and annual plans in alignment with the UCEP Bangladesh’s values, vision, mission, and goals.
∎ Ensure that UCEP Bangladesh’s Constitution is understood, upheld and adhered to by all staff of UCEP Bangladesh and all its entities at HO and regional levels.
∎ Develop a Road Map for Growth and Sustainability for UCEP Bangladesh and relevant strategies for its effective implementation
∎ Provide regular updates to BoG as required, appraise BoG about critical issues and ensure rolling out of relevant BoG decisions
∎ Collaborate and coordinate with other SMT members, relevant teams at central and regional levels within UCEP Bangladesh and all its entities for effectively and efficiently achieving UCEP Bangladesh’s values, visions, missions and goals.
∎ Maintain strict confidentiality regarding all information, communication and documentation (in electronic or hard copy forms) of UCEP Bangladesh and all its entities at central and regional levels.
∎ Carry out any other relevant tasks assigned by the supervisor and the BoG as and when necessary.
∎ Operational:
∎ Develop and implement key strategic documents, policies, guidelines, procedures, tools etc. as necessary to ensure strict governance and rigorous compliance practices as per country law within UCEP Bangladesh and all its entities at HO and regional levels.
∎ Strengthen and update UCEP Bangladesh’s business processes and management mechanisms, specifically related to Human Resource Development and Administration.
∎ Collaborate and coordinate with the BoG on departmental activities and updates by organizing various meetings.
∎ Serves as primary department representative and leads Human Capital endeavors of the organization Ensures compliance with DFAT, FCDO, UN, USAID and other donor rules and regulations
∎ Ensure proper approval and keep undated all necessary governmental and non-governmental licenses and approvals for the effective and efficient functioning of UCEP Bangladesh and all its entities at HO and regional levels.
∎ Conduct periodic institutional and organizational need assessments in regard to human resources and develop annual Human Resource Plan including an Annual Staff Training Calendar for the organization with necessary expertise to implement UCEP Bangladesh’s present and future vision, mission and goals; and ensure effective and efficient programme implementation.
∎ Ensure smooth functioning of all administrative processes including utilities, sanitation and hygiene, storage, timely availability of equipment, materials, inventories and other logistic items with strict adherence to procurement guidelines, compliance standards and relevant UCEP Bangladesh policies at central and regional levels.
∎ Ensure effective and efficient management of all outsourced services e.g. security, cleaning, catering, gardening etc. at central and regional levels of UCEP Bangladesh and all its entities.
∎ Ensure effective and efficient management of all ICT and Business Solutions related issues manage the department. In case of strategic issues, follow guidance of SMT.
∎ Electively and efficiently monitoring the Infrastructure Development portfolio to ensure the quality implementation of programs and projects in line with UCEP Bangladesh’s values, vision, mission, goals, and relevant country laws.
∎ Oversee the legal affairs unit to ensure proper management of organizational land, legal matters, and documentation issues.
∎ Ensure necessary support to other departments for smooth functioning e.g. finance, programme etc. and special tasks e.g. monitoring-research and evaluation, internal and external audits etc.
∎ To promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ People Management:
∎ Establish and maintain liaison with all relevant stakeholders as necessary at national and regional levels.
∎ Develop corporate identity and team cohesion among all staff of UCEP Bangladesh and all its entities at HO and regional levels.
∎ Ensure development and availability of popular versions of key documents for creating common understanding through proper dissemination, necessary orientation and update of staff on these at HO and regional levels of UCEP Bangladesh and all its entities.
∎ Develop, maintain and effectively implement a professional 360-degree staff appraisal, quality control and career development system.
∎ Develop and effectively implement Talent Identification and Leadership Development Plan, with a special focus to develop second and third tier leadership at HO and regional levels within UCEP Bangladesh and all its entities.
∎ Safeguarding: UCEP Bangladesh is dedicated to creating a safe and respectful work environment, free from any form of misconduct such as sexual harassment, exploitation, abuse, lack of integrity, and financial impropriety. It is imperative that our staff actively safeguard the well-being of children, young individuals, and adults consistently. We require all team members and volunteers to uphold this commitment in accordance with our Code of Conduct and PSEAH policies. We place utmost importance on recruiting individuals who wholeheartedly embrace and exemplify this dedication in their work with us.

Compensation & Other Benefits:
∎ Monthly Salary: As per the organizational salary structure.
∎ Compensation & Benefits: Provident Fund (PF), Gratuity, Festival Bonus, Mobile and Internet Bill, Group Insurance, Weekly 02 Holidays, Full-Time Car Facility, etc.

Employment Status: Contractual

Job Location: Dhaka (Mirpur 2)

Read Before Apply:

***Applications without requisite qualifications and experience will not be considered.

Apply URL::

Apply Procedure:

Hard Copy:
∎ Interested candidates should apply to https://jobs.ucepbd.org/ . Only short-listed candidates would be contacted and may be requested for more information. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Direct application to any UCEP Bangladesh staffs, any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. UCEP Bangladesh is actively trying to increase equity and gender parity in the organization. Therefore, qualified women and candidates from disadvantaged backgrounds including Persons with Disabilities (PWDs) are especially encouraged to apply. The compulsory age of retirement is 60 years.

Company Information:
∎ UCEP Bangladesh
∎ Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Address::
∎ Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Application Deadline: 12 Mar 2025

Category: NGO/Development