Commodity Tracking System (CTS) Officer

Job Description

Title: Commodity Tracking System (CTS) Officer

Company Name: World Vision Bangladesh - Cox's Bazar Special Zone

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Contractual

Educational Requirements:
∎ Bachelor of Business Administration – Accounting / Finance,
∎ Proficient in Advance features of MS Excel (V-look up, filtering, PIVOT Table, Graphical representations etc. but not limited too) is essential.

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ Coordinate with all responsible parties so that receipts/dispatch waybills, WV Distribution center visit report, Truck Inspection reports, Warehouse Inspection Reports, loss/Damage Report, Weekly Movement summaries, monthly physical inventory Beneficiary list and other relevant reports are received un good time. Receive, analyze and verify warehouse and distribution reports.
∎ Maintain a visual tracking or a checklist of receipts of these reports, and in consultation with the commodity officer, send notice to partner agencies whose reports are pending or whose reports are coming in late.
∎ Maintain a very neat, organized and chronological filing system, ensuring that hard copies of the recommended reports are available and easy to access at any time.
∎ In conjunction with the Commodity Officer/ Logistics Officer ensure that standard commodity reporting all stakeholders use forms.
∎ Participate in monthly physical inventory and verify the accuracy of the physical inventory sheets.
∎ Coordinate with the Finance department the process of invoicing.
∎ Upon receipt of all relevant reports, these are entered into the global CTS. Organize a systematic way by which these reports are fed into CTS and analyzed.
∎ Generate CTS reports (CSR, RSR and LSR) and others, which reflect updated and accurate district global information of World Vision food aid in the district.
∎ Submit these reports to the commodity officer.
∎ Train selected commodities staff members with a view of building capacity and the use of the CTS.
∎ Perform any other duties that may be assigned by the Assistant Commodity Officer or his/her designee from time to time.
∎ Ensure data Analysis- Commodity projections, utilization.
∎ Ensure Donors CPDR are submitted within 5th of the following month.
∎ Ensure Monthly Commodity Reports are completed within 10th of the following Month.

Additional Requirements:
∎ Effective Communication skills
∎ Strong analytical skills
∎ Proven experience as a team player
∎ Demonstrated collaboration & team building skills
∎ Database Management.
∎ Inventory Management
∎ Have at least 2-3 years of experience in a similar capacity.
∎ Have strong computer skills with fluent working knowledge of Ms Access, Ms Excel and Ms Word.
∎ An accounting and logistics background.
∎ Must be ready to work long hours in harsh stressful environment and security risk areas.
∎ Advance MS Excel.
∎ Prior experience or on-the-job training on using CTS / Database Systems
∎ Demonstrated success in establishing, managing teams which result in successful commodity / inventory project delivery with qualitative and quantitative results.
∎ Ability to manage multiple projects and effectively deal with a fast-paced and changing environment.
∎ Ability to develop metrics, methods and procedures which drive results across projects, and provide linkage to corporate objectives. Excellent analytical skills are required.
∎ Experience performing detailed analyses of complex data or situations. Performing supplier financial analyses. Experience in reporting, and the use of spreadsheets.
∎ Experience in driving customer satisfaction through proven, measurable sourcing results while balancing controls and risk mitigation.
∎ Strong contract negotiation skills and experience working with legal throughout complex contracting processes.
∎ World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. Essential
∎ World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation. Essential

Salary: Negotiable

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays

Application Deadline: April 15, 2020

Company Information:
∎ World Vision Bangladesh - Cox's Bazar Special Zone
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071 Hotel Bay Marina, (1st Floor) Plot# 61, Block # B, PWD Residential Area, 4700 Cox's Bazar
∎ Web : http://www.wvi.org/bangladesh

Category: NGO/Development

Read Before Apply: World Vision is committed to first do no harm to children or adult beneficiaries, to respect the rights of all beneficiaries, and to uphold the best interests of children as a primary consideration in all actions and decisions; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child and Adult Safeguarding Policy. World Vision Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. World Vision Bangladesh as Child Safe Organization discourages anyone to apply with prior record of conviction related with child neglect, abuse and exploitation.Any personal persuasion will result in disqualification.Please don't send hard copy CV.Only short-listed candidates will be called for interview.Women are highly encouraged to apply.*Photograph must be enclosed with the resume.