Job Description

Title: Assistant Project Officer (Technical)-Strengthen Community Resilience through Flood FBA

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Jamalpur (Dewanganj, Islampur)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor in Engineering (BEngg) in Civil Engineering, Civil Environmental Engineering, Bachelor of Social Science (BSS), Bachelor of Science (BSc) in Disaster Management Geography & Environment, Bachelor degree in any discipline

Experience Requirements:
∎ At least 3 year(s)

Job Responsibilities:
∎ Implementation of the project in target location/s-25%
∎ Responsible for all community-level activities at assigned location/s under the supervision of Project Focal / Supervisor.
∎ Provision of IRB country strategy implementation at field level.
∎ Ensure selection of beneficiaries according to criteria defined in proposal and validate it by the respective authority.
∎ Ensure inclusion of gender, persons with disabilities, elderly and other vulnerable communities according to the IR Principle and guideline during participant selection and other steps of implementation.
∎ Implementations of the assigned project activities i.e. understand the water gauge setup and flood bulletin mechanism in close coordination with relevant stakeholders at local and Upazila levels.
∎ Participate in the development and testing of Standard Operating Procedures (SOPs), particularly by identifying relevant and effective early actions and establishing flood monitoring systems in collaboration with authorities, DMCs, and community members.
∎ Support the institutional capacity building of stakeholders to enhance their response capabilities to floods using the FbA mechanism and early action matrix.
∎ Community mobilization will involve organizing and participating in community sensitization meetings, monthly planning and review meetings, and taking the opportunity to support the dissemination of appropriate information on FbA.
∎ Guide the FbA piloting / strengthening to ensure local authorities can effectively use allocated/requested funds and SOPs to take the relevant early actions before the flood.
∎ Coordinate with local disaster management committees to support, conduct Community Risk Assessments (CRA), collect reports, and participate in developing vulnerability maps for unavailable areas and RRAP development.
∎ Facilitate the establishment of threshold action matrices through multiple stakeholder community consultations.
∎ Promote local level advocacy in FbA, flood preparedness, and early warning early action.
∎ Support the achievement of gender equity concerning emergency activities.
∎ Identify and facilitate the use of local resources in routine project implementation.
∎ Prepare attendance sheet, muster roll, and any other documents for audit compliances.
∎ Prepare field movement and community engagement plan, approve it with supervisor and ensure strict alignment with the plan.
∎ Support / Participate in different need assessments, impact evaluation, post-distribution monitoring (PDM), etc.
∎ Ensure other planned activities such as various workshops and meetings.
∎ Maintain coordination and cooperation with the technical team members.
∎ Be aligned with the agreed time, cost, and quality constraints of the project to enable the delivery of the agreed outputs and/or benefits.
∎ Practice and promote SPHERE and Core Humanitarian Standard (CHS) in all project activities.
∎ Support to ensure Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding & Gender Sensitivity issues concerning project activities.
∎ Ensure complain log and register at project office level
∎ Technical support-20%
∎ Support to produce flood vulnerability mapping, inundation maps, integrated web-portal, digital maps, etc.
∎ Support to prepare BoQ and Design of any technical intervention of Humanitarian & Resilience Programme.
∎ Estimate the quantities of the materials according to approved BoQ and Design.
∎ Ensure construction quality through proper documentation.
∎ Monitoring of construction activities.
∎ Site selection and site preparation for construction sites.
∎ Prepare a post-measurement sheet for any interventions.
∎ Generate innovative ideas for WASH, shelter, and other humanitarian & resilience interventions.
∎ Ensure effective monitoring of project intervention-15%
∎ Regular monitoring of project activities at the beneficiary level.
∎ Ensuring quality through regular monitoring of activities, checking appropriate standards and procedures.
∎ Monitor the working progress & ensure the quality of project activities, materials & inform project focal / supervisor.
∎ Capacity building initiatives for project participants, key stakeholders, and project staff at the program level-15%
∎ Organize basic skill development training for project participants on different subjects i.e. FbA, FbA, FFW, early warning, anticipatory action, etc.
∎ Participate and facilitate weekly and monthly project-related awareness raising and feedback sessions i.e. courtyard meetings at the community level.
∎ Orient key stakeholders on Complaints & Feedback Mechanism (CFM), Child Protection, Safeguarding & Gender Sensitivity issues concerning project activities.
∎ Organize and facilitate meetings, training, and workshop in different sectors for internal and external stakeholders.
∎ Ensure effective reporting, appropriate archiving and visibility according to the project need-10%
∎ Compile relevant project data, and prepare documents for creating an evidence base for FbA.
∎ Maintain administrative/financial files and project documentation.
∎ Assist with data collection, processing, and analyzing data from the field and produce information/briefs for interventions, strategies, projects/programs and produce maps.
∎ Prepare bill & check the bills vouchers.
∎ Support supervisor to prepare monthly, quarterly, interim and final narrative reports as per proposal and project need.
∎ Assist supervisor to prepare monthly progress reports.
∎ Prepare, approve, organize and preserve all project-related documents and ensure sending to Humanitarian & Resilience Programme department within due time.
∎ Prepare or collect media & communication materials (Photographs, Case studies, etc.) required to ensure project visibility.
∎ Assist in archiving the project documents (hard copy and electronic copy) as per IR guidelines.
∎ Ensures comprehensive and effective communication, coordination, and advocacy with different stakeholders-10%
∎ Support to organize the project inception meeting with different level stakeholders.
∎ Ensure effective networking and coordination with Upazila, DC office particularly local disaster management committees (DMCs) to ensure their active participation in the implementation of FbA.
∎ Establish and maintain an effective coordination mechanism with key stakeholders of the project.
∎ Mobilize local support of civil society, community leaders, and other elite for quality project implementation as per procedures of IRB.
∎ Distribute IEC materials to relevant institutional stakeholders to ensure quality technical messages and approaches are reaching all the target beneficiaries.
∎ Promote and motivate inclusive participation by community representatives, in all project activities, taking care to assist cooperation concerning gender, etc.
∎ Represent Islamic Relief Bangladesh in coordination meeting at Upazila and district level.
∎ Assist in the phase-out meeting and lesson learned workshop for further organizational development.
∎ Collect successful project completion letters from relevant authorities.
∎ Others-5%
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects and able to travel frequently for extended periods and to remote areas of the projects.
∎ Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
∎ Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
∎ Maintain the stock book, inventory, and other essential registers properly and timely in an effective manner.
∎ Support in the procurement of materials like requisition, follow-up, etc.
∎ Propose some methodology, according to the proposal, and provide it with the experience and lessons learned from the other organizations.
∎ Perform any other duties assigned by Supervisor
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.

Additional Requirements:
∎ Experience in GIS mapping and working in Flood Forecast & Early Warning Systems / Anticipatory Action / Forecast based Assistance / Disaster Resilience related projects will be considered as an added advantage.
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint, Knowledge of ArcGIS and GIS mapping, Knowledge of statistical software (SPSS/R)
∎ Excellent Reading/Writing/Speaking/Listening skills for English & Bengali
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Strategic Management skill
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective, and good team player
∎ Have a valid driving license for motorbikes and are willing to travel and work in the most remote areas of Bangladesh.
∎ Person with disability are encouraged to apply

Salary: Tk. 33383 - 36805 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other Benefits will be provided as per organizational HR Policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 5 Jan 2022

Company Information:
∎ 25 Dec 2021
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: NGO/Development

: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of race, family or marital status, ethnicity, age, disability, class, caste, or religion.