Assistant Officer - Human Resources (HR)
Job Description
Title: Assistant Officer - Human Resources (HR)
Company Name: Islamic Relief Bangladesh
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Business Administration (BBA) in HRM, Management
∎ Skills Required: Behavioral, Communication, Energetic and self-motivated, Mental Health Stability, Professionalism; Hardworking; Problem solving skills., Teamwork and collaboration, Time Management skills
Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s):
General HR, HR Operations, HRIS/ HR Database Management, HRM
∎ The applicants should have experience in the following business area(s):
Development Agency, Group of Companies, Multinational Companies, Research Organization
Job Responsibilities:
∎ General HR-Part-1 (Recruitment & Selection process)-25%
∎ Collect & Process the Job requisition from the Recruitment Partner.
∎ Provide Job advertisements in the assigned job portal.
∎ Collected the CV & sorting based on provided criteria by the DM-HRM & OD
∎ Make an approval & Score sheet & facilitates the signing process
∎ Make Phone Calls/SMS/EMAIL etc. to all candidates for appearing in the selection process.
∎ Attend to all candidates who will appear in the selection process.
∎ Arrange required documents, Logistics & other belongings for Selection Process Session.
∎ Prepare a tabulation sheet for participating candidates.
∎ Collect Approval for all the required documents from different Senior Staff members in-country office.
∎ Conduct the joining process for all new staff & maintain the required documents to PCF on or before being reviewed & checked by HR management.
∎ Arrange required documents, Logistics & other belongings for the Induction session.
∎ Take the Necessary Information for the official ID card & process it accordingly.
∎ General HR-Part-2 (Development Process)-20%
∎ Arrange different types of Training, workshops, induction, and foundation training as per requirements.
∎ Arrange required documents, Logistics & other belongings for various levels of house & outhouse training as per TNA.
∎ Responsible for all types of documentation & communication for training calendar, hire trainer/facilitator, arranging training, reports which are prepared/conducted by line manager & DM-HRM & OD
∎ Arrange required documents, Logistics & other belongings for the Staff Farewell session & another workshop.
∎ Employee Life Cycle Management-35%
∎ Do & maintain various types of databases concerning HR assigned by DM-HRM & OD
∎ Raise Purchase/material requisition & Process accordingly for HR purchasing & Maintain All HR stationaries/logistics for further use.
∎ Submit/share HR payroll document to Finance for further course of action & maintain accordingly.
∎ Prepare salary charging letters as a part of the payroll processing.
∎ Prepare different types of letters like AoR, EoC, DL, TL, etc.
∎ Prepare different types of the business case to justify the process
∎ Prepared No other claims (NOC) for the separated staff to process final settlements.
∎ Communicate with all separated staff in terms of collecting final payment cheques & archived them accordingly.
∎ Prepared various types of Notes for the record, business justification based on requirements
∎ Maintaining HRIS & HAD as an operator.
∎ Insurance data collection and sharing of the ID creation information to the external entity (insurance company) for further course of action.
∎ HR Archieving-15%
∎ Maintain Existing Staff/Consultant/Trainer Related all documents for Personal Confidential File (PCF).
∎ Collect & Maintain Performance appraisals from every level of staff & replace them accordant to the PCF
∎ Collect & maintain all the documents (Attendance Sheet/Long-Shor Listed Matrix/Interview/Written Test/RC/HQS etc.) concerning the Staff/Consultant/Trainer recruitment & selection process.
∎ Collect, Process & maintain Staff medical prerequisite-related documents (if not related to insurance).
∎ Maintain all the separated Staff/Consultant/Trainer Related documents for Personal Confidential File (PCF).
∎ Do Scan & Photocopy for all HR required Documents & Archive accordingly
∎ Collect various HR-related documents from all field offices & Processed & maintained them accordingly.
∎ Maintain attendance Sheet for Existing & Separated Staff/Consultant/Trainer.
∎ Maintain All Recruitment & Selection process documents which are already archived.
∎ Any other documentation if required.
∎ Other Requirement-5%
∎ Contribute to other project activities and any other tasks as required by program management;
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program's goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Participate seasonal (Ramadan & Qurbani) & emergency response programs if require.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by the line manager.
Additional Requirements:
∎ Age at most 40 years
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint/ Basic Internet/ etc.
∎ Excellent Reading/Writing/Speaking/Listening skills in English & Bengali
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Conflict resolution skill
∎ Self-development
∎ Planning, analytical, and organizational skills
∎ Ability to work under pressure and manage stress/workload effectively
∎ Candidates who are suffering from mentioned below instabilities are highly discouraged to apply (Detachment from reality (delusions), paranoia, or hallucinations, Egoistic emotion )
∎ Person with disability are encouraged to apply
Salary: Negotiable
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other Benefits will be provided as per Organizational HR Policy
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Aug 2023
Company Information:
∎ 31 Jul 2023
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Category: NGO/Development
: For more details on Job information, Please download the job description from our official website (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion.
Source: bdjobs.com
Deadline Expired on 12th Aug 2023
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