Assistant Manager – Facility Management / Admin

Job Description

Title: Assistant Manager – Facility Management / Admin

Company Name: ZXY International

Vacancy: --

Age: At least 30 years

Job Location: Dhaka

Salary: --

Experience:

• At least 8 years

• Graduate in Business Administration / Management from a reputed institution

• At least 8 years

• Age At least 30 years

• Prior experience in administration, facilities, procurement support, or corporate services preferred

• At least 8 years’ work experience in the relevant field

• Strong interpersonal skills, ability to interact and build relationships work as a team

• Should be well-groomed, smart, and energetic

• Strong presentation and delivery skills

• Strong attention to detail and accuracy, aiming for perfection

• Excellent written and verbal communication both in Bangla and English

• Must be proficient with MS Office package (Especially PowerPoint, Excel, Word, and Outlook)

• Should be proactive and dynamic, ability to work hard efficiently

• Ability to multitask and remain organized, meet deadlines

• Female candidates are encouraged to apply

ZXY International, a global apparel sourcing company, has been established with a clear mission to be unique, innovative, redefine global sourcing standards, as well as be the best sourcing partner in the apparel sector. Today, we have an empowered team of over 800 colleagues across international locations of Bangladesh, Turkey, India, Pakistan, and Egypt; each team member is committed to our “Passion for Perfection” motto.
Grab the opportunity to be a part of a truly global workplace, where passion and engagement are met with professional and personal development opportunities. Make a real difference on a global scale and shape a sustainable and fulfilling career path.
We are currently hiring for the position of Assistant Manager – Facility Management / Admin at our HQ, in the heart of Dhaka. Join our family and build an inspired career you’re proud of.
Job Context: The Assistant Manager – Facility Management / Admin is accountable for leading and strategically overseeing administrative and facility management operations to ensure a safe, efficient, compliant, and high-quality workplace. The position is responsible for effective team leadership, governance, vendor management, resource optimization, risk and compliance management, and continuous improvement to drive service excellence and operational efficiency. The role works closely with senior management and internal stakeholders to ensure reliable workplace services, enhance employee experience, optimize operational costs, and effectively deliver key workplace and administrative projects aligned with business needs.
Job Responsibilities

• Lead administration and workplace operations to ensure smooth and efficient service delivery.

• Develop and implement relevant policies, SOPs and service standards.

• Coordinate with internal functions to address operational and employee-support requirements.

• Prepare periodic management reports and operational updates.

• Lead office facilities, infrastructure and day-to-day maintenance operations.

• Manage preventive and corrective maintenance of electrical, AC, plumbing, and other building systems.

• Conduct regular inspections and ensure timely resolution of maintenance and facility-related issues.

• Coordinate renovation, refurbishment and facility improvement projects.

• Manage electricity, water, generators, AC and other critical utilities.

• Monitor utility consumption and expenditure and identify opportunities for cost and energy optimization.

• Ensure uninterrupted availability and proper maintenance of essential utilities.

• Manage facility, maintenance, security, housekeeping and other service providers.

• Monitor vendor performance against agreed contracts, SLAs and KPIs.

• Coordinate contract/AMC renewals and ensure quality, compliance and cost effectiveness.

• Prepare and monitor administrative and facility-related budgets.

• Review operational expenses and vendor invoices and ensure appropriate approvals.

• Identify cost-saving opportunities while maintaining service quality.

• Ensure compliance with applicable statutory, regulatory and local authority requirements.

• Maintain required licenses, certificates, permits and records and coordinate with relevant authorities.

• Lead workplace safety, security and HES activities.

• Conduct regular inspections, risk assessments and incident reviews.

• Ensure effective access control, security coverage and implementation of corrective actions.

• Ensure effective fire and life-safety arrangements across facilities.

• Coordinate fire drills, inspections, safety training and emergency preparedness.

• Liaise with Fire Service & Civil Defense and other relevant authorities as required.

• Manage company residences and guest houses, including allocation, maintenance, housekeeping and related services.

• Oversee landlords, vendors, utilities and residential assets to ensure proper upkeep and cost-effective operations.

• Lead administrative warehouse/store operations, including receiving, storage, issuance and reconciliation.

• Ensure accurate inventory records, periodic stock verification, asset control and proper disposal of obsolete/damaged items.

• Plan and coordinate corporate events, employee engagement activities and internal programs.

• Manage event logistics, vendors, catering, transportation and related operational requirements within approved budgets.

• Attractive remuneration is being offered for the position

• Group life & Hospitalization insurance

• Contributory Provident Fund

• Pick and Drop facility

• Corporate mobile ceiling

• Subsidized lunch facility at corporate Canteen

• State of the art Passion Café

• World class work environment