Assistant - Human Resources

Job Description

Title: Assistant - Human Resources

Company Name: MAS Intimates Bangladesh (Pvt.) Ltd.

Vacancy: 1

Age: 25 to 30 years

Job Location: Chattogram

Salary: --

Experience:

• 1 to 2 years
• The applicants should have experience in the following business area(s): Garments, Textile
• Freshers are also encouraged to apply.

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)

• Human Resources background preferred

• 1 to 2 years
• The applicants should have experience in the following business area(s): Garments, Textile
• Freshers are also encouraged to apply.

• Age 25 to 30 years

• Facilitate overall HR and Administration Processes by ensuring the following activities are completed in a timely and accurate manner to support all employees administrative and statutory requirements for manufacturing units and centrally for Executives and Managers in the organization:

  • View/update the “Time/Attendance System” (SST) whilst completing employee fingerprint registration process

  • Data downloading and attendance uploading to attendance sheets.

  • Maintain employee, leave absenteeism/no-pay, incentive and EPF/ETF records and all other documents related to employee details.

• Ensure timely completion of the below tasks to enable effective and on-time payroll processing in the system with zero audit failures for manufacturing units and central process for executives and managers:

  • Completion of all employee related documentation and employee requests as per MAS Standards.

  • Create and regularly update employee salary details, personal files and Data Management Systems whilst maintaining confidentially always. 

  • Identify and rectify errors occurring in the Time and Attendance and Payroll Systems and Processes on-time. 

  • Ensure salaries, increments and arrears are not processed without authorisation.

  • Prepare salaries accurately and forward to finance team to ensure timely payment of wages.

  • Ensure all reports sent to the Finance department are updated and all payment cheques are finalised

  Coordination with internal teams for service and payments.

• Ensuring 100% accuracy and confidentiality in the documentation process for management perusal and fulfil the necessary statutory requirements.

  · Prepare and check EPF/ETF reports sent to the Department of Labour on time.

  · Prepare and submit the employee statistics to BOI to the required deadlines (applied to BOI plants).

  · Prepare Gross salary reports, pay summary details as and when required.

  · Perform reconciliation of salary accounts and submit reports to Management and Inland Revenue Department as per schedule.

• Complete the below employee relations initiatives to enhance positive work environments and collaborations with the greater workforce:

  · Actively participate in JCC meetings prepare, maintain and update documents / reports, assist in carrying out activities initiated to ensure conformity.

  · Execute planned initiatives to ensure budgeted Headcount (Direct and Indirect), ETO and Absenteeism rates are achieved by using accurate data proactively (e.g. using data analytics

  · Engage with all employees and assure all grievances are addressed and/or highlighted to the Management on-time.

  · Executing staff welfare processes and HR services by bringing innovative external solutions/services through negotiation with vendors and suppliers.

• Support the plant/ facility to attract and recruit team member/staff employees by conducting internal and external campaigns whilst connecting with job banks and team leaders/ group leader to support the needle point.

• Be proactive in identifying innovative/ alternative processes or solutions to enhance connectivity and maintaining open and honest relationships with all supporting teams as well as the management.

• Execute employee engagement activities as per the engagement calendar and assure perfect delivery (Annual trips, division/department/company events, religious activities and celebrations etc.)

• Help establish a sound work-culture by promoting suggestions, quality circles, kaizen mindset use of problem-solving tools.

• Assist and support employees to maintain a healthy work life balance, promote healthy lifestyle habits and ensure that they are inspired to progress in their careers.

• Assist in driving a work environment that practices Safety First, adheres to Compliance Regulations and abides by the MAS DNA.

• Perform additional duties commensurate with the current role, as and when requested by management.

• Delivers a high level of internal customer service (manufacturing and central functions as per levels)

  • Delivers employee salary confirmations, visa letters and other requests within agreed upon timelines

  • Ensure accurate data integrity for employee related documentation

  • Directly deals with external parties such as banks and legislative government departments as required

  • Liaises and drives a highly efficient and customer-based insurance process and proactively resolves relevant issues.

• Delivers a high level of system accuracy for management information:

   

  • Bears single point responsibility for timely and accurate system related information/data

  • Proactively drives employee life cycle changes on time in HR systems and related systems

  • Ensure zero audit failures

  • Deliver accurate and timely reports/dashboard for management information

  • Work with the GHR team on system related changes, issues and processes proactively.

• Provident fund,Medical allowance,Insurance,Gratuity
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

• Transport Facilities