Assistant Admin and Logistics Officer (Humanitarian Crisis Response)

Job Description

Title: Assistant Admin and Logistics Officer (Humanitarian Crisis Response)

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At most 40 years

Job Location: Noakhali (Hatiya)

Salary: Tk. 35720 (Monthly)

Experience:

• At most 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor of Business Administration (BBA) in Management
• Bachelor of Business Administration (BBA) in Supply Chain Management
• Bachelor of Commerce (BCom)
• Bachelor of Social Science (BSS)

• At most 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 40 years

• This Incumbent will be based in Bhasanchar.

  Experience in working with:

• Humanitarian Response/Development sector, Administration, Logistics and Procurement.

  Essential competencies:

• Project Implementation Skill.

• Social Mobilization Skill

• Facilitation Skill

• Coordination/Advocacy/Networking/Communication Skill

• Reporting & Documentation

• Monitoring & Evaluation Skill

• Basic Photographic Skill

• Financial management.

• Decision making

• Conflict resolution

• Leadership

• Self-development

• Problem solving

• Ability to work under pressure and manage workload effectively

• Supportive, effective and good team player

• Staff Management

• Willing to adapt to IRW’s norms and values

• Working knowledge of Microsoft Word/ Excel/Power Point, and other software

• Ability to communicate in Local Chittagonain/ Rohingha dialect.

Desirable Competencies:

• Project Implementation Skill.

• Social Mobilization Skill

• Planning, analytical and organizational skills

To ensure effective implementation of programme logistics and procurement interventions, maintaining the highest possible level of standards and quality by ensuring necessary support for the programme and utilizing resources for implementation- 35%

• Ensure timely receipt of NFI, Food and any other items for Bhashanchar program activity, including communications and completion of paperwork (waybills, packing lists, PR tracking).

• Ensure proper stock management and documentation for Warehouse activity.

• Assist with the logistics and procurement activities of the programme.

• Responsible for supporting the project team in all manners relating to effective management of project logistic and procurement aspects of the project.

• Implement the assigned tasks relating to day-to-day procurement and logistical support that will ensure compliance and accountabilities.

• Preparation of a requisition whenever available materials are below the threshold level Storehouse maintenance and monitoring.

• Collection of quotations from the enlisted vendors, CS making, including bill summaries, and preparation of other supporting documents with bills and vouchers.

• Assure proper order management, including accurate descriptions and coding, and appropriate authorizations.

• Send and track payment requests, and address any logistics issues related to payments.

• Maintain the numbering list for Purchase Requests (PR), Log Packs (LP), & GRN.

• Help requesters with specifications, costs, and timing to acquire goods.

To provide administrative and logistic support as per project needs and ensure effective coordination and communication within the organization and with other stakeholders- 30%

• Assist in the creation and maintenance of framework agreements & do require Communication.

• Assist the other logisticians with their duties as and when necessary, as requested by Program Management.

• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.

• Maintain regular contact/relationship with ARRRC and DC offices to facilitate different approvals and certification

• Facilitate ARRRC & Navy approval for project implementation, field visits.

To provide transport management support for the timely and effective delivery of projects-20%

• Assist in fleet planning and travel itinerary management (backup).

• Assist in driver safety & user safety training.

• To support donor/external visits and ensure transport and logistic support.

• Regular monitoring of the maintenance of the operational transport system.

• Facilitate ARRRC vehicle passes and staff camp passes.

Others- 10%

• Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.

• Take initiatives to ensure the security of project staff and participants during the intervention.

• Willing and able to travel frequently for extended periods and to remote areas of the projects.

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.

• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.

• Perform any other duties assigned by Supervisor.

• Mobile bill,Tour allowance,Provident fund,Insurance,Gratuity
• Festival Bonus: 1

Hardship allowance, Free accommodation and other benefits will be provided as per the organizational HR policy.