Job Description

Title: Assistant Accounts Officer

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Job Location: Noakhali (Hatiya)

Employment Status: Full-time

Educational Requirements:
∎ Master of Commerce (MCom) in Accounting, Finance, Master of Business Administration (MBA) in Accounting, Finance

Experience Requirements:
∎ At least 3 year(s)

Job Responsibilities:
∎ Maintain books of accounts, ensure financial transactions and payment process-20%
∎ Maintain books of accounts such as cashbook, ledger, stock register, preparing vouchers, recording transactions into accounting systems/books of accounts as per IRB finance manual.
∎ Maintain necessary office records, files, documents, MOU, agreement, lease agreement, etc., and tracking/preserving those documents with safe, secure, and systematic.
∎ Checking bills/invoices of project staff/suppliers/vendors/contractor/consultant etc. and arrange for payment.
∎ Prepare Cash Payment Vouchers for payment process based on bills/invoices and others associates documents.
∎ Ensure policies procedures, Govt. rules, and donor compliance-10%
∎ Ensure appropriate calculation, deduction, and deposition of Tax and VAT at sources while paying suppliers payment as per govt. rules.
∎ Ensure applicable govt. and local laws, revenue stamp, NGOAB requirement, IRB policies, and its donor compliance.
∎ Handling cash and bank transaction & operations-20%
∎ Prepare Bank Payment Vouchers, Cheque writing, maintain cheque issue register, cheque leaf log register, obtain a signature from authorized Bank/Cheque signatories.
∎ Perform all sorts of Banking tasks, assist for Bank account opening, closing, signatories changing, Bank statement collection, Bank reconciliation statement, cash reconciliation statement preparation, and other relevant takes as and when required.
∎ Perform daily petty cash management and cash count sheet.
∎ Project Management, Finance, and Operations Support-20%
∎ Assist Project Manager/Project In-Charge at the field office in preparing the budget, financial reports, variance analysis of budgets, queries, and feedback to program staff (end-user)/other relevant activities/programs and events.
∎ Assist project staff to prepare and submit of cash advance requests and advance adjustment package to IRCO Finance Department following the appropriate templates, deadlines as per the IRB finance manual.
∎ Ensure to cash carry cash to the distribution points/fields for training/workshop/cash for work/relief/cash grants etc.
∎ Ensure Master Roll preparation, obtain a signature from beneficiaries, person engage with distribution, review, and approval, etc., and submit with associate's documents to IRCO Finance Department.
∎ Assist/provide backup support to the IRCO Finance Department as and when required.
∎ Reporting-20%
∎ Based on approved activities/plan and budget, prepare and submit field office/project office monthly fund/cash advance request to IRCO Finance Department by 10th of each month.
∎ Ensure close the month-end accounting transactions, verification of receipts and payments and closing balances records, etc.
∎ Prepare and submit field office monthly cash flow and financial reports/statements to IRCO Finance Department by 5th of each month.
∎ Prepare and submit field office monthly MC/Vehicle log sheet/report to Operations Department.
∎ Maintain stock and Assets/Inventory list/register, physical count, verification, and periodical report to IRCO Finance Department.
∎ Participation, Documentation, Archiving & Others-10%
∎ Participants in the procurement committee meetings/checking quotation, financial strength of the vendor, GoB Tax/VAT issue, Valid trade license, CS Calculation, etc. before sign-on CS (if any).
∎ Periodic filed visit/project sites/ project beneficiaries during cash and materials distribution time.
∎ Ensure periodic partners visit, conduct financial and compliance monitoring/review of partners financial documents, bills/invoices/vouchers, reports, and others.
∎ Preserve financial documents/vouchers/files/MOU, agreement, lease agreement, etc. in a safe place according to the IR, B archive policy.
∎ Maintain Respective Office staff attendance sheet, Movement Sheet & revert to Country Office HR at every end of the month.
∎ Willing and able to travel frequently for extended periods and to remote areas of the projects to ensure financial monitoring.
∎ Process the Staff Clearance & handover format for separated staff & revert to Country Office HR.
∎ Regular Monitor & follow up the leave management system for all respective staff through HRIS.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering to achieve the program's goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
∎ Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require besides Participate/attend/contribute to Ramadan and Qurbani program activities at the field level, assist to program staff for advance and adjustment of Ramadan and Qurbani Program cost if any.
∎ Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection & PSEA Policy and respond accordingly as and when required.
∎ Perform any other duties assigned by Supervisor/Country Finance team/HRM & OD Team.

Additional Requirements:
∎ Experience in working with Accounting & financial Management
∎ Working knowledge of Microsoft Word/ Excel/PowerPoint/Adobe Photoshop/ Basic Internet/ etc & Accounting Software
∎ Excellent Reading/Writing/Speaking/Listening skills for English & Bengali
∎ Social Mobilization Skill
∎ Facilitation Skill
∎ Coordination/Advocacy/Networking/Communication Skill
∎ Reporting & Documentation
∎ Monitoring & Evaluation Skill
∎ Financial management
∎ Decision-making skill
∎ Conflict resolution skill
∎ Leadership skill
∎ Self-development
∎ Problem-solving skill
∎ Planning, analytical and organizational skills
∎ Strategic Management skill
∎ Ability to work under pressure and manage workload effectively
∎ Supportive, effective, and good team player.
∎ Have a valid driving license for motorbikes and are willing to travel and work in the most remote areas of Bangladesh.
∎ Person with disability are encouraged to apply

Salary: Tk. 38645 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Insurance, Gratuity
∎ Festival Bonus: 1
∎ Other benefits will be provided as per Organizational HR Policies

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Dec 2021

Company Information:
∎ 15 Dec 2021
∎ Islamic Relief Bangladesh
∎ Address : Bangladesh Country Office: House # 10, Road # 10, Block-K, Baridhara, Dhaka-1212
∎ Web : islamicrelief.org.bd
∎ Business : Islamic Relief Worldwide (IRW) - founded in 1984 and based in Birmingham, UK - is an independent humanitarian and development organization. It supports the world’s most vulnerable people in their fight against poverty & sufferings regardless of race, political affiliation, gender, or belief, and without expecting anything in return. It is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement.
IRW has a presence in 45 countries across the globe. Some funds of the organization come from individual donations and others from institutional donors such as the DFID, EU, SIDA, CIDA/IDRF, Forum Syd, WFP, UNDP, and ECHO.
Islamic Relief(IR) started working in Bangladesh in 1991 in order to help the distressed survivors of the devastating cyclone by providing emergency relief and supporting communities to rebuild in the wake of that cyclone. Initially, it focused on emergency relief & disaster preparedness activities. Later on, it expanded its programs on both humanitarian and development challenges. Now it works in an integrated manner combining emergency humanitarian assistance, short-term work opportunity, shelter support, awareness & training on different DRR, climate change, development, health & hygiene and social issues, cash grant, IGA means, health & nutrition, safe water & sanitation, education, advocacy and linkage with different service providers. As a registered charity, IR is open and transparent; it continually assesses its work and operational methods to improve impact and effectiveness.
Islamic Relief values and commitment to safeguarding: IRB is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRB engages. IRB expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.



Category: NGO/Development

: For more details Job information, Please download the job description from our official websites (islamicrelief.org.bd). Female Candidates are highly encouraged to apply. However, Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of race, family or marital status, ethnicity, age, disability, class, caste, or religion.