Administrative Officer- Contract and Procurement
Job Description
Title: Administrative Officer- Contract and Procurement
Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Vacancy: 01
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Minimum Bachelor degree in relevant field from reputed institution. Qualification in commerce or business administration is desirable.
∎ If CA course is completed, it will be an extra advantage.
Experience Requirements:
∎ 2 to 3 year(s)
Job Context:
∎ For the team of our Renewable Energy and Energy Efficiency Programme II, REEEP II we seek applications from suitable candidates for the position of "Administrative Officer- Contract and Procurement".
∎ Contract Duration till: October 31, 2021
∎ Band: 3A
Job Responsibilities:
∎ The Contract and Procurement Officer will be responsible for -
∎ procurement of services for the project/programme in accordance with GIZ rules and regulations,
∎ procurement of materials and equipment for the project/programme,
∎ management of inventory purchased for the project/programme,
∎ providing support for proper financial and administrative including logistics management, and
∎ dealing with all questions arising in the area of procurement, project inventory, general project administration and finance.
∎ Specific Tasks
∎ 1. Procurement of services
∎ processes contract including amendment within project's limit according to GIZ's rules and regulations,
∎ facilitates and coordinates with Country Office (CO) for contract processing & amendment for the project,
∎ makes timely follow-up with service providers - invoices are submitted properly/timely and contracts are finalized within the agreed timeline,
∎ reviews incoming invoices from service providers and facilitates for payment processing,
∎ provides basic orientation to the service providers regarding GIZ's invoicing formats and requirements,
∎ makes yearly procurement plan, maintains contract database, and
∎ documents and files contract award procedure e.g. maintaining B file properly.
∎ 2. Procurement of goods
∎ procures materials and equipment, monitors market within project's limit according to GIZ's rules and regulations,
∎ facilitates and coordinates with CO for procurement of materials and equipment for the project,
∎ makes timely follow-up with the suppliers - invoices are submitted properly/timely and orders are finalized within the agreed timeline,
∎ facilitates, supports and makes timely follow-up with the suppliers/respective staff regarding the orders and payments to be processed by CO,
∎ reviews incoming invoices from service providers and facilitates for payment processing,
∎ makes yearly procurement plan, maintains procurement database, and
∎ documents and files order procedure e.g. maintaining E file properly.
∎ 3. Management of project inventory
∎ maintains and monitors project inventry in onSITE Asset software according to GIZ regulations,
∎ ensures proper process, documentation for inventory items handed ove r to counterpart and partners,
∎ ensures proper process, documentation for inventory disposal e.g. sale, transfer, discard etc,
∎ performs and documents physical check of inventory items on 30 June each year and also before an audit or IC,
∎ updates software according to physical check, generates a report, signs and files properly,
∎ documents and files orderly e.g. maintaining E file properly.
∎ 4. Administrative services
∎ performs/supports for domestic/international travel management,
∎ performs/supports for meetings, trainings, workshops, conferences, missions,
∎ performs/supports for monitoring the availability of office supplies, and
∎ performs/supports for vehicle management.
∎ 5. Finance/accounting services
∎ performs/supports for checking invoices and payments in line with GIZ rules and regulations,
∎ performs/supports for cash/bank management, Winpaccs cashbook, monthly EoP, and
∎ performs/supports for settlement of receivables and payables.
∎ 6. Other duties/additional tasks
∎ Customs declaration: facilitates and coordinates with CO and HQ for all required steps to do regarding customs declaration for imported materials and equipment including a project vehicle,
∎ Vehicle registration: facilitates and coordinates with CO for all required steps to do regarding obtaining registration of a project vehicle, and
∎ Other duties/additional tasks: performs any other task as requested by the management as when necessary.
Additional Requirements:
∎ 2-3 years of relevant professional experience in a comparable position. Professionals with more than 8 years of experience are not eligible to apply for this position.
∎ outstanding knowledge of purchasing, project administration and finance,
∎ very good working knowledge on ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office),
∎ basic knowledge on computer troubleshooting, LAN/networking, computer hardware and software,
∎ very good knowledge of the European language widely used in the country, ideally a knowledge of German,
∎ willingness to upskill as required by the tasks to be performed - corresponding measures is agreed with management.
∎ ability to work in a team in multicultural environment.
∎ ability to work under pressure and meet strict deadline.
Application Deadline: January 26, 2020
Company Information:
∎ Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
∎ Business : As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
Category: NGO/Development
Deadline Expired on 26th Jan 2020
Similar Jobs
Keywords:
bd job, bd job bangladesh, bd job bd, bd jobs bd, bdbd jobs, bdesh job, bdjob, bdjobs bangla, bdjobs bangladesh, bdjobs of bangladesh, all job, all jobs, all jobs teletalk, bd govt job, bd job circular, bd job today, bdjob circular, bdjobs circular, bdjobstoday com, brac ngo career, electronic recruiting, government bd jobs, govt job circular, govt job circular 2024 bangladesh, govt jobs in bangladesh, jo bs, job circular, job circular 2024, job circular2024, jobs circular 2024, sign in bd jobs, teletalk jobs, teletalkjob, www bd jobs, www bdjob com bd, www bdjobs bd, www bdjobstoday com, all government job circular, all government job circular 2024, all government jobs, all government recruitment, all govt job circular, all govt job circular 2024, all govt recruitment, all job circular, all job circular 2024, all job login, all jobs account, all jobs circular 2024, all jobs login, alljobs teletalk com bd, bangla job circular, bangla job news, bangla job newspaper, bangladesh all job, bangladesh job circular, bangladesh job circular 2024, bangladeshi job website, banglalink career, banglalink job, bank job circular, bd all job, bd application, bd driver job, bd government job circular, bd government job circular 2024, bd govt job bdgovtjob net, bd govt job circular 2024, bd govt jobs circular, bd job app, bd job chittagong, bd job dhaka, bd job garments, bd job in khulna, bd job news bangla, bd job newspaper, bd job rajshahi, bd job site, bd job sylhet, bd job vacancy, bd job's com, bd jobs apply online, bd jobs chittagong, bd jobs circular 2024, bd jobs dhaka, bd jobs in garments, bd jobs today dhaka, bd jobs today ngo, bd jobs website, bd jobscom, bd online job for students, bdjob account, bdjob today, bdjobs account create, bdjobs brac, bdjobs com limited, bdjobs com online job posting, bdjobs govt, brac job, brac jobs circular, brac ngo job, canadian job bank, career at walton, career in bangladesh, dc office job circular 2024, dhaka work, driving job in bangladesh, eastern bank job openings, ebl bank career, freelancing bd, freelancing from bangladesh, freelancing in bangladesh, gov all job, government government job, government j, government jobs 2024, government jobs 2024, government jobs circular 2024, government jobs government jobs, government's job, govt govt jobs, govt j, govt job circular 2022, govt job circular 2024 bangladesh, govt job job, govt jobs 2024, govt jobs circular 2024, govtjobs 2024, home work job, jamuna group job circular, job bank, job bank job bank, job bank jobs, job bd gov, job circular 2024 bangladesh, job in dhaka, job in dhaka city, job in khulna, job in rajshahi, job in sylhet, job in sylhet city, job news, job news in bd, job news today, job newspaper, job newspaper bangladesh, job newspaper today, job offer in bangladesh, job opportunity in bangladesh, job portal in bangladesh, job site in bangladesh, jobs in bangladesh, jobs in chittagong, jobs in garments, jobs in ngo, jobs in rajshahi city, jobs teletalk, jobs un, jobsite bangladesh, largest job site of bangladesh, largest jobsite in bangladesh, latest job circular, my bd jobs, my bdjobs, new government job circular, new govt job circular, new govt job circular 2024, new job circular, new job circular 2024, new jobs circular 2024, ngo development, ngo job circular, ngo job circular 2024, ngo jobs in bangladesh, online job bd, online job in bangladesh, online jobs for students in bangladesh, online jobs online, part time job in dhaka, pharmaceutical job circular, recent government job circular, recent govt job circular, recent job circular, recent job circular 2024, recent ngo job circular, teletalk all job, teletalk job circular, teletalk job portal, today bd job circular, today job circular in bangladesh, today jobs circular, un jobs in bangladesh, walton job circular, work jobs, www bd job circular 2024, www bdjobs com 2024, www bdjobstoday com 2022, www job bd com, www jobs bd com, www teletalk com bd job circular, all bd job circular 2024, all govt job bd, all govt job circular 2022, all job circular 2022, all job circular in bangladesh, all teletalk jobs, alljobs by teletalk, alljobs circular bd, alljobs teletalk bd, australia job site, australia job vacancy, bangla cyber job, bangla job cyber, bangla jobs, bangladesh cyber, bangladesh freelancing site, bangladesh government job, bangladesh govt job circular, bangladesh govt job circular 2024, bank careers, bd govt circular, bd govt job circular 2021, bd govt job circular 2022, bd govt job news, bd govt job today, bd govt jobs 2024, bd job circular 2022, bd job com today, bd job cyber, bd job gov, bd job gov bd, bd job news today, bd job teletalk, bd jobs gov bd, bd jobs government, bd jobs teletalk, bd new job circular, bd teletalk job, bd work, bdgovt job, bdjobs teletalk, bdjobstoday company, call center job, canada job vacancy, career jobs, carers jobs, company job, corporate jobs, ctg jobs, cyber bangla job, cyber jobs, data entry jobs from home in bangladesh, data entry jobs in bangladesh, data entry jobs online bangladesh, easy jobs, finance job, gov job circular in bangladesh, government job apply, government job bangladesh, government job circular bd, government job circular in bangladesh, government job circular today, government jobs 2022, government jobs bd, government jobs com, govt bd job circular 2024, govt job apply, govt job circular 2022 bangladesh, govt job list in bangladesh, govt job news bd, govt jobs com, govt vacancy today, hot jobs, international job sites, international jobs, international jobs in bangladesh, international ngo jobs in bangladesh, jago jobs, jagojobs, job advertising, job circular 2022, job hunter sites, job in australia, job in security guard, job listing, job listing websites, job offers, job opportunities, job opportunities in canada, job opportunities in japan, job portal, job posting, job site, job sites online, job vacancies, job website, jobs 2024, jobs cyber, jobs in canada, jobs online, jobs today, latest govt job circular, my job, my jobs, need job, new government jobs, new government jobs 2024, new govt jobs 2024, new job circular 2022, new job circular in bangladesh, new jobs, new jobs 2024, news govt job, ngo jobs today, office assistant job, office jobs, online job application, online job bd at home for students in bangladesh, online job work from home, online jobs home, online jobs work from home in bangladesh, online work from home in bangladesh, part time job in bangladesh, part time jobs for students in dhaka, plan international jobs, private company job, private job, recent govt job circular 2024, recent job circular 2022, site jobs, student job bd, student part time job in bangladesh, supervisor job, teletalk bd jobs, teletalk govt job, teletalk job account, teletalk job apply, teletalk job bd, today government job, today govt job circular, today govt jobs, top 10 government job in bangladesh, work bd, work for home online, work from home jobs dhaka, work from home jobs in bangladesh, work fromhome, work online jobs, www all job teletalk com bd, www gov job com, www government job, www job gov bd, , bd job bangladesh, all jobs teletalk, bd govt job, bd job circular, bd job today, brac ngo career, govt job circular, job circular, teletalk jobs, bangla job circular, bangladesh all job, bd job chittagong, bd job dhaka, bd job in khulna, bd job rajshahi, bd job sylhet, career at walton
