Job Description

Title: Accounts & Admin Officer (PO)

Company Name: Institute of Development Education for Advancement of Landless (IDEAL)

Vacancy: --

Age: at most 45 years

Location: Satkhira

Minimum Salary: Negotiable

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 26 Dec 2024

Education:
∎ B. Com (Preferable - M. Com /MBA) with major in Accounting or Finance / Banking.
∎ B. Com (Preferable - M. Com /MBA) with major in Accounting or Finance / Banking.

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ The applicants should have experience in the following business area(s):NGO (foreign-funded development projects/programs).
∎ Additional Requirements
∎ At least 3 year(s) in relevant position at renowned Local/National NGO
∎ Medium in English (written/verbal).
∎ Ability to work under limited supervision - Dynamism.
∎ The applicants should have experience in the following business area(s):NGO (foreign-funded development projects/programs).
∎ Additional Requirements
∎ At least 3 year(s) in relevant position at renowned Local/National NGO
∎ Medium in English (written/verbal).
∎ Ability to work under limited supervision - Dynamism.

Responsibilities & Context:
∎ Maintain and update lease agreements, contracts, and other relevant documents at the Project Office.
∎ Ensure accommodation, ticketing, and logistical support for internal and external visitors.
∎ Ensure machines and equipment, such as photocopiers, computers, printers, and IPS systems, are in good working condition.
∎ Ensure the cleanliness of the Project Office premises and the efficient and effective operation of utility services and office security.
∎ Provide logistical support for organizing meetings, workshops, seminars, training sessions, and interviews as necessary.
∎ Assist internal and external consultants, researchers, donors, and other visitors by providing information, documents, and necessary coordination.
∎ Organize and provide administrative support for workshops, meetings, and training sessions held at internal or external venues.
∎ Handle official procurement directly or through the office as per PO/Donor policies, or assist in calling for quotations and arranging Procurement Committee meetings for decision-making.
∎ Maintain inventory records according to the asset classification of PO/Donor policies for the Project Office.
∎ Properly store materials and keep the store register updated with relevant supporting documents.
∎ Maintain records related to staff personal files, attendance registers, leave registers, movement registers, and fixed assets registers.
∎ Operate and maintain Tally ERP 9/Prime accounting software.
∎ Supervise office support staff.
∎ Assist in selecting and negotiating with local service providers within established financial parameters.
∎ Ensure timely and accurate monthly and year-end closures of accounts, including bank reconciliations, bank statements, and other related documentation, and submit reports to headquarters as per prescribed deadlines.
∎ Implement financial policies, procedures, and requirements to ensure all financial activities comply with organizational and donor guidelines.
∎ Assist in budget analysis and disbursement according to the project budget activity lines, and prepare month-wise expenditure plans in consultation with the Project Team Leader.
∎ Maintain proper cash control and manage books of accounts and other financial documents.
∎ Monitor the financial activities of the project closely.
∎ Check and verify bills and process payments.
∎ Randomly verify various types of financial transactions.
∎ The candidate should have strong knowledge of accounting practices, income tax, VAT, and customs regulations in the country.
∎ Proficiency in operating computers, including MS Office, Excel, and PowerPoint, is required.
∎ Competency in strategic thinking, decision-making, and problem-solving, along with strong analytical abilities, is essential.
∎ Diversity and Inclusion:
∎ IDEAL values diversity in the workplace and is dedicated to being an equal-opportunity employer. We welcome applications from all qualified candidates and strongly encourage individuals from underrepresented groups to apply, including Persons with Disabilities, Women, Third Gender, and members of Indigenous communities.
∎ General:
∎ Perform any other tasks assigned by the Supervisor/donor and are in line with the skills and background of the employee towards career development.
∎ Ready to work in any additional project supported by CDD & funded by LF, Nederland’s.
∎ Job Context
∎ Organization brief: IDEAL (Institute of Development Education for Advancement of Landless) is a local NGO established in 1987 in the Parulia village of Debhata Upazila under Satkhira District of Bangladesh. In 1987, few young educated people formed IDEAL with a view to promote social activities. From the beginning, IDEAL started to organize local poor people into different homogenous groups with the objective to secure their rights and to help them assume responsibilities which would lead to their empowerment and promote self-employment. IDEAL started water and sanitation programs considering safe water crisis in the locality and lack of sanitation practices. Then it started social forestry program as part of its environmental conservation and poverty eradication program. Savings and micro-credit programs also started for employment generation and economic empowerment. Adult literacy and non-formal primary education programs started as part of basic education for the adult people and dropout children from the poor families especially girls. IDEAL took registration from department social welfare in 1991, NGO- AB in 1996 Department of Youth development in 2003 and Microcredit regulatory authority in 2008. IDEAL have a constitution and the organization is directed by the constitution.
∎ In 2003 IDEAL started reducing vulnerability to climate change programs as southwestern part of the country is frequently affected by climate change effects. As Bangladesh is the most vulnerable country of climate change effects and southwestern part of the country is the main area of natural calamities so, IDEAL is continuing its “Reduce in lendability to climate change program” with great importance
∎ In 2009, the Child Empowerment Project was launched under the Disability Development Program with the funding of Lilien Fonds (LF) Netherlands
∎ In 2014, the Bio-Gas and Biofertilizer and Improve Cook Stove Project was launched under the Renewable Energy Program with the support of EDCOL.
∎ Project brief: Community-Based Inclusive Development is an aim or goal or an end result to be achieved of making communities and society at large inclusive of all marginalized groups and their concerns, including persons with disabilities. The rationale is that no one should be excluded from development for any reason, be it gender, disability, ethnicity, refugee status, sexuality or any other issue. CBR is the tool or strategy to achieve the goal of Community-Based Inclusive Development (CBID) for persons with disability, just as other interest groups in the community (gender etc.), use their own strategies to make development inclusive of their constituents. CBID is disability focused approached and believes in the leadership of persons with disabilities who have tacit knowledge of barriers and discrimination they face in the community.
∎ Inclusive development means that partnerships and alliances are necessary between different stakeholders, especially between DPOs, families of persons with disabilities and governments. The development of the CBR Guidelines is an example of effective partnerships between multiple stakeholders’ I-e UN agencies, DPOs, governments, donor agencies and civil society including national and international non-governmental organizations.
∎ Reporting Line: Directly reportable to Head of Finance/Finance Manager & Indirectly reportable to Project Coordinator/Project Focal
∎ Job Responsibilities:

Skills & Expertise:

Compensation & Other Benefits:
∎ Festival bonus
∎ Mobile Allowance
∎ Two days Weekly holiday
∎ Others
∎ Festival bonus
∎ Mobile Allowance
∎ Two days Weekly holiday
∎ Others

Employment Status: Full Time

Job Location: Satkhira

Company Information:
∎ Institute of Development Education for Advancement of Landless (IDEAL)
∎ Parulia, Debhata, Satkhira

Address::
∎ Parulia, Debhata, Satkhira

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 6 Jan 2025

Category: NGO/Development