Supply Chain and Operations Officer
Job Description
Title: Supply Chain and Operations Officer
Company Name: Relief International
Vacancy: Not specific
Job Location: Cox's Bazar (Ukhia)
Employment Status: Full-time
Educational Requirements:
∎ At least a bachelor's degree in a relevant subject.
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ Supply Chain and Operations Officer works under direct supervision of Senior Supply Chain and Operations Coordinator, Roving, provides supply operational support to RI`s nutrition activities, including supply operations, stock keeping, warehouse management , transportation of goods, supply, storing and transport documents.
∎
∎ Duty Station: Ukhiya but frequently move to camps.
∎ Reports to: Senior Supply Chain and Operations Coordinator, Roving
∎ Expected Start Date: At earliest
∎ Contract Length: 31st December, 2022 (With possibility of Extension subject to funding, program needs and performance of incumbent)
Job Responsibilities:
∎ Under the guidance of the Senior Supply Chain and Operations Coordinator, Roving, the Supply Chain and Operations Officer will be responsible for-
∎
∎ Warehouse Management
∎ Identify the items entering and leaving and check the quality, quantity and documentation together with Supply Chain and Operations Assistant .
∎ Report any problems with quality, quantity or documentation immediately.
∎ Update the inventory report on a daily basis, submit weekly to the Senior Supply Chain and Operations Coordinator and Country Supply Chain and Operations Manager.
∎ Ensure that the stocks forms such as bin cards, stock cards, GIK waybills, GRNs, consumption reports etc. are kept up to date.
∎ Restrict entry into storage facilities and keep keys for the storage facilities.
∎ Implement guidelines and rules and regulations m
∎ Ensure that RI storage procedures are respected.
∎ Ensure internal guidelines, rules and regulations are known by his Supply Chain and Operations Assistant and respected.
∎ Ensure that storage standards are known by his team and respected. For instance, make sure that all requirements for food storage are fulfilled. and standards
∎ Monitor Stock Utilization
∎ Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Senior Supply Chain and Operations Coordinator, Roving, Country Supply Chain and Operations Manager, Health Manager and Hospital Program Team Lead.
∎ Review monthly the minimum stock balance according to consumption.
∎ Pay particular attention to use-by dates of food items (PlumpySup, Supercereal, Supercereal + etc) ensuring proper stock rotation. Advise Supply Chain and Operations Assistant whenever expiry dates are approaching (within 3 months).
∎ Carry out monthly physical inventory of all items in stock and submit Inventory report to the Senior Supply Chain and Operations Coordinator, Roving, Country Supply Chain and Operations Manager, Health Manager and Hospital Program Team Lead.
∎ Supervise the storage conditions
∎ Check weekly that the store is clean, organized and is regularly ventilated.
∎ Make sure that the stock is arranged in such a way that it's easy to count and aisles are accessible. More especially, make sure the approved layout is implemented when available.
∎ Supervise the management of infected products. For instance, make sure that there are separated and documented.
∎ Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities.
∎ Plan for disposal of expired/ infected products in collaboration with the Senior Supply Chain and Operations Coordinator, Roving, Country Supply Chain and Operations Manager, Health Manager and Hospital Program Team Lead.
∎ Plan and prepare Purchase Requests for cleaning materials, rent of trucks, and fumigation services in time.
∎ Manage shipments and Cargo
∎ Receive and issue out the various dispatch documents ie SRFs, Waybills as per RI's procedures.
∎ Ensure the Health Manager and Hospital Program Team Lead personally conduct a physical review any stock they have requested and sign the necessary documentation.
∎ Directly supervise the process of loading and unloading, including timely ordering of the trucks, casual worker request, attendance sheets and ensuring timely payment is made.
∎ Team management and communication
∎ Supervise day to day work;
∎ Provide support whenever needed;
∎ Handle the comprehensive work in Ukhiya in case if Supply Chain and Operations Assistant is on leave or sick;
∎ Keep a good information flow with the logistics team, Health Manager and Hospital Program Team Lead to either update on the deliveries or anticipate on the upcoming deliveries;
∎ Report to the Senior Supply Chain and Operations Coordinator, Roving, Country Supply Chain and Operations Manager.
Additional Requirements:
∎ Both males and females are allowed to apply
∎ Able to prioritize, communicate effectively, and meet deadlines.
∎ Willingness to travel and work extensively - sometimes at short notice, in difficult places and under long hours.
∎ Able to work independently and within a team, with minimum supervision.
∎ Diligent in work processes.
∎ Familiarity and experience in MS Excel, Quick books software etc. is preferable.
∎ Good knowledge of English language will be considered an advantage.
∎ 1 year of previous experience in similar position / similar context a plus.
Salary:
∎ As per RI National Pay Scale Policy in Bangladesh
Compensation & Other Benefits:
∎ Weekly 2 holidays, Insurance
∎ Two festival bonuses in a year equivalent to one Gross salary.
∎ Severance (8.33% of the monthly Gross salary) goes with the monthly release of the salary
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 9 Mar 2022
Company Information:
∎ 24 Feb 2022
∎ Relief International
∎ Address : Bangladesh Country Office: Apt- D2, House- 39 (Sheltech Sunshine), Road-37, Gulshan-2, Dhaka- 1212 I Bangladesh.
∎ Web : www.ri.org
∎ Business : Relief International, headquartered in USA, is a leading international non-government organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International (RI) has been working in Bangladesh since 2004, implementing programs covering emergency response, health, economic opportunity, trafficking in persons, gender equality and youth empowerment. RI has been present in Cox’s Bazar since 2014 where it was implementing a trafficking in persons project in Ukhiya and Teknaf supporting old caseload refugees as well as host communities prior to the large-scale influx. Since 2017, RI has scaled up its operations in Cox’s Bazar to support the emergency response by providing integrated, multi-sectoral programming for refugee and host communities, covering health services, including a 132 bed COVID-19 Isolation and Treatment Center in Ukhiya, child protection, SGBV, complimentary food and livelihoods opportunities to support social cohesion. Relief International is currently implementing a large scale refugee response program in Cox`s Bazar in Bangladesh in collaboration with multiple partners including UNHCR, WFP, USAID.RI maintains a country office in Dhaka with multiple field offices in Cox`s Bazar.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach which we call the RI Way emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Category: NGO/Development
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