PERSONAL MANAGER to GROUP VICE CHAIRMAN (VC)

Job Description

Title: PERSONAL MANAGER to GROUP VICE CHAIRMAN (VC)

Company Name: Nitol Motors Limited

Vacancy: 1

Age: 30 to 40 years

Job Location: Dhaka (Mohakhali)

Salary: Tk. 50000 - 60000 (Monthly)

Experience:

Published: 2026-09-27

Application Deadline: 2026-10-20

Education:

• Bachelor of Business Administration (BBA) in Management, Public Administration
• Master of Arts (MA) in English

• Age 30 to 40 years

Professional Experience: Minimum 3 to 7 years of overall experience, with at least 3 to 5 years in a similar executive secretarial / personal managerial capacity serving a Group Chairman, Vice Chairman, Managing Director, or prominent business leader.       

Communication & Tact: Exemplary verbal and written communication skills in both English and Bengali; exceptional diplomatic acumen, emotional maturity, and strict adherence to non-disclosure / confidentiality principles.       

Technical & IT Competence: Proficiency in modern office productivity suites (MS Word, Excel, PowerPoint, Google Workspace) and calendar scheduling tools.       

Leadership & Coordination: Demonstrated capacity to manage support staff, domestic aides, and motor pool drivers firmly yet cordially, maintaining high standards of decorum and punctuality.

Executive & Family Daily Support: Execute daily tasks, instructions, and administrative assignments issued directly by the Honorable Vice Chairman and his family with precision and utmost discretion.

Medical & Healthcare Coordination: Consult with the Chief Medical Officer (CMO) regarding medical queries or health concerns; schedule clinical consultations, hospital appointments, diagnostic assessments, and maintain confidential medical files for the Vice Chairman and his family.

Diary, Calendar & Schedule Management: Organize, update, and proactively manage daily, weekly, and monthly programs/schedules; provide timely reminders and briefing documentation to keep the Vice Chairman updated.

Travel, Ticketing & Protocol Logistics: Coordinate complete travel arrangements including flight ticketing, hotel reservations, visa processing, protocol arrangements, airport VIP services, and air mileage / loyalty program updates.

Office Systems & Confidential Records: Devise, enhance, and maintain secure filing systems, records archives, and electronic data management frameworks to ensure structured document retrieval and confidentiality.

Drafting & High-Level Correspondence: Handle incoming and outgoing executive correspondence; draft formal letters, emails, memos, and official communiques to international entities, local corporations, and government agencies as instructed.

Staff Management & Etiquette Supervision: Directly supervise personal drivers, household staff, and support personnel; provide continuous etiquette, behavioral, and discipline training to ensure impeccable service delivery.

Financial Administration & Petty Cash Handle: Manage, reconcile, and account for allocated petty cash and hold money; follow up with Group Accounts and Finance on bill settlements, executive expense claims, and authorizations.

Procurement & Special Assignments: Handle designated procurement, purchase of executive/household assets, vendor sourcing, and invoice verifications as per instructions.

Event & Hospitality Management: Organize and oversee corporate events, official banquets, executive board luncheons, and family gatherings with precision.

Internal-External Liaison & Corporate Compliance: Liaise with departmental heads, external service providers, regulatory bodies, and business partners; conduct field/site visits when required to ensure smooth execution of administrative standards aligned with corporate guidelines.