Job Description

Title: Operation Manager - Gulshan Ara Salim Foundation

Company Name: Gulshan Ara Salim Foundation

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in Business Administration
∎ Master degree in a relevant field (Social Science, Management, Business Administration, international development etc.)
∎ Skills Required: Foundation framework, Manage charity organisation, Project Management

Experience Requirements:
∎ At most 10 year(s)
∎ The applicants should have experience in the following area(s): Project Implementation, Project Management

Job Context:
∎ Gulshan Ara Salim Foundation is looking for operation manager is who ensure the effective management and efficient delivery of the Gulshan Ara Salim Foundation`s (GASF) project "Changing the Equilibrium in Dhaka". This is through Gulshan Ara Salim Foundation staff, and by ensuring strong participation with city corporations, different service providers including the private sector, and others. The project manager will ensure efficient programme planning and will assist in identifying interventions which can contribute to the objectives and sustainability of the programme. The position will also ensure that the service providers are accountable to and work proactively for the effective delivery of Gulshan Ara Salim Foundation`s services in the city including the low-income communities.
∎ He/ she has good understanding of development project management and governance, understanding of the practical realities and cultural dimensions of working in the assigned location knowledge on project management methodologies, Project management tools, Project financial management, estimating, budgeting, planning and expenditure control, Procurement - acquiring, products & services, contract management, procurement procedures, Document management, Resources management - organising, training and managing project teams, Communications and reporting, including ensuring appropriate information is collected, communicated, managed & archived effectively, Risk & opportunity management - including identification, mitigation and managing project risks, Monitoring progress and controlling activities, Closing out projects and finalising all activities required at close out.

Job Responsibilities:
∎ 1.PROJECT PLANNING
∎ Review the project proposal, budget, targets, key performance indicators and ensure that the planning is realistic (Measurable, Reportable & Verifiable), both in terms of budget and implementation.
∎ Develop a detailed specific support plan both yearly and multi-year jointly with the city authority and other stakeholders.
∎ Assist the city authority to develop a city-wide plan.
∎ Support the Project coordinator and the team, provide longer-term vision, strategic direction and appropriate planning aligning with GASF plan.
∎ 2.PROJECT IMPLEMEMTATION
∎ Work with the concerned staff and, projects/departments to ensure effective implementation of the project.
∎ Review the citywide support plan annually to ensure that these are realistic, both in terms of budget and overall project plan.
∎ Regularly review & track the project progress against milestones and take corrective action where required, raising issues with the concern personnel as needed.
∎ Monitoring tasks related to mobilising finance for GASF services including setting up mechanisms to track investments and collecting data & information
∎ 3.PROJECT MANAGEMENT
∎ Promote and maintain effective partnership with city corporation/utility and private sectors.
∎ Guide and lead the project team to achieve specific goals, objectives and Key Performance Indicators (KPIs) of the project.
∎ Ensure that work is appropriately delegated and staff members are empowered to carry out tasks independently where appropriate to their skills and capacity.
∎ Ensure efficient project management procedures are implemented to enable monitoring of projects and accurate reporting of progress.
∎ Ensure strict adherence to GASF's ethics, policy and pro-actively encourage transparency and openness in all activities.
∎ Ensure procurement and contracts are prepared and issued to GASF's standards and procedures/ in legal frameworks / funder requirements and are managed effectively.
∎ Financial and budget control of selected tasks and components and coordinating with the
∎ GASF Finance Manager regarding budget control and financial progress;
∎ Retain an entrepreneurial approach to deliver the project, proposing creative solutions, reducing inhibiting business factors and looking for market-based solutions in coordination with the concern staff of GASF.
∎ Support the collection and accurate reporting of impact data related to the project as guided by the M&E and the GASF Evaluation, Research and Learning team; supporting and advising them on their studies, visits and research.
∎ Networking with Government and non-Government Organizations, specifically the City Corporations and those in the Private Sector.
∎ Build strong relationship with the City authorities and arrange field visit and regular progress review meeting by them
∎ Have regular interactions with the concerned department of the City Corporation /utility members and update them about the programme.
∎ Learn good practices from other cities/ organizations and reflect in the programme.
∎ Represent GASF, building and maintaining relationships and partnerships with relevant service providers, government, national and international development partners, local stakeholders and communities, private sector and funder representatives for effective implementation of GASF programme.
∎ Contribute to public communication, strong and positive GASF brand visibility and recognition.
∎ 5.PROGRAM MONITORING & REPORTING
∎ Regular field visit:
∎ Pay regular field visit to intervention areas to observe progress, with a focus on ensuring 'quality'.
∎ REVIEW & PREPARE REPORTS:
∎ Prepare programme progress reports (Monthly and Quarterly) based on a structured M&E framework including contributing to the fortnightly progress reports (to PD), and review financial report and provide necessary feedback.
∎ Ensure quality monitoring data collection from the field and timely reporting
∎ 6.STAFF MANAGEMENT
∎ Supervise the staff directly reportable to the incumbent and perform the following:
∎ Assist for Recruitment of Project Staff (as and when required)
∎ 7. PERFROMANCE MANAGEMENT
∎ Coaching & mentoring, Staff Development: develop plans for capacity-building of the project team to enable the team to be more self-standing in the future. Support effective communications and joint working within the team and with other teams across the organisation.
∎ 8.OTHERS AD-HOC TASKS:
∎ Identify and discuss with the Development team for any potential future funding opportunities which present themselves in-country / location and provide advice on their suitability and potential alignment with the GASF strategic direction.
∎ Be cognisant of the wider implications of the project, working effectively with other GASF functions in-country and sometimes at Secretariat: Finance, Support Services, GASF Advisory and Innovation & Consumer Needs, as appropriate.

Additional Requirements:
∎ Age 30 to 45 years
∎ Both males and females are allowed to apply
∎ At least 10 years' experience in managing projects
∎ At least 5 years' experience in senior management position
∎ Experience to work with city corporations / municipalities
∎ Experience of Water, Sanitation, Hygiene (WASH) for low income urban areas
∎ Significant experience of capacity building, institutional support, influencing and advocacy
∎ Track record of delivering project goals within deadlines and budgets across public and private sectors and with NGOs
∎ Demonstrable track record of effectively building and sustaining key external and internal relationships at community, utility and governmental levels to realise project goals
∎ Leading and managing project teams of stakeholders including staff
∎ Significant working experience in Bangladesh in related fields
∎ Experience of setting and managing project budgets
∎ Experience of working with sanitation service providers.
∎ SKILLS AND ABILITIES
∎ Ability to work independently and lead a diverse multi-disciplinary team
∎ Stakeholder management skills
∎ Ability to work alongside corporate product and service delivery strategies to low income communities
∎ Ability to influence and engage effectively with donor, corporate, utility and governmental partners
∎ Project management skills including strategy, planning, setting objectives and planning to meet those objectives, implementation, monitoring and evaluation, budgeting, financial management and sustainability
∎ Strong analytical skills
∎ Ability to define new projects, establish overall scope and budget
∎ Able to influence at senior management level, take a strategic outlook and to manage change where necessary
∎ Empowering project staff and others to strengthen their capacity and capability through mentoring and coaching
∎ Excellent planning, organisational and time management skills, able to work well under pressure both proactively and reactively and prioritise a challenging workload
∎ Demonstrable commercial awareness and capability; highly analytical
∎ Able to identify, prioritise and manage areas of risk
∎ Good communication skills; able to communicate complex concepts in a clear and concise way to non-technical managers both in writing and verbally and to provide professional advice with confidence and tact
∎ Able to communicate effectively in written and verbal English, including through report writing & presentation
∎ Motivating and developing teams, including performance management and appraisals, preferably in a multi-disciplinary context
∎ Collaborative approach to partnership working in a cross-cultural context; a team player, with strong problem-solving ability
∎ Able to carry out regular in-country (and potentially) international visits and to deliver effective presentations
∎ Proficient user of Microsoft Office suite including Word, Excel, Outlook and Powerpoint and of project management software

Salary:
∎ Negotiable
∎ Depending on length of experience, field of expertise, industry exposure, market value of skill sets acquired, company may offer higher compensation package than indicated above to acquire candidate`s services for full-time employment.

Compensation & Other Benefits:
∎ T/A, Mobile bill, Tour allowance
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 5 Feb 2022

Company Information:
∎ 15 Jan 2022
∎ Gulshan Ara Salim Foundation
∎ Address : Madina Square, 64/A, Shahid Buddhijibi Munir Chowdhury Sharak, Dhanmondi, Dhaka-1205
∎ Web : www.madina.co

Category: General Management/Admin

: A human resource representative from the unit shall call you on cell phone number which has been mentioned by you, If you are fortunate enough to be shortlisted by recruitment board. Afterwards you'll informed of initial interview date, you are requested to bring a hard copy of your resume, dress in a orderly manor. Depending on your field of expertise, you are requested to bring your portfolio either in hard or soft copy form. The human resource department shall make the process as efficient and convenient as possible for you, we thank you for your cooperation.