Officer / Senior Officer-Business Administration

Job Description

Title: Officer / Senior Officer-Business Administration

Company Name: Swisscontact Bangladesh

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 1 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Business Administration (BBA)

A bachelor’s degree in Business Administration or any other relevant discipline with minimum 1 year professional experience in similar role(s) preferably in NGO/INGO.

• At least 1 years
• The applicants should have experience in the following business area(s): NGO

Core Competencies & Additional Requirements:

• Good verbal and written communication skills in English and Bangla.
• Excellent computer literacy in MS Office programmes (specifically Word, Excel, PowerPoint and Outlook).
• Is a team player but also has the ability to work independently with limited supervision.
• Excellent organisational skills and ability to multitask effectively under pressure.
• Demonstrates curiosity to learn and acquire knowledge from vastly different. sources.
• Results orientated and good reporting skills.
• Attentive to details and quality of work.
• Works with trustworthiness and integrity and is committed to Swisscontact's core values.
• Demonstrates awareness and sensitivity to gender and diversity (including sensitivity towards people with disability).
• Must be willing and able to take part in field activities as/when needed, sometimes under short notice.

Swisscontact was established in 1959 as an independent foundation by notable figures from the worlds of commerce and science in Switzerland. It is exclusively involved in international development co-operation and has carried out its own and mandated projects since 1961. Based in Zurich, Swisscontact currently employs over 1, 100 staff worldwide and manages projects in 41 countries on behalf of public and private donors.

Swisscontact is inviting applications from experienced finance professionals for an anticipated project, which focuses on Locally Led Cooperation for Climate Migrants in Bangladesh.

The project is a pioneering pilot that seeks to strengthen the capacity of secondary towns—starting with Jashore Municipality—to plan for and respond to climate-induced migration. By embedding inclusive planning tools, strengthening institutional coordination, and supporting service co-creation with local actors, the project aims to establish a scalable model of Climate Resilient Municipality (CRM) governance. The project addresses critical challenges at the intersection of climate change, displacement, and urbanisation, while promoting gender-responsive and socially inclusive systems. Drawing on evidence and learning from the field, the project will also contribute to national policy dialogues and lay the groundwork for long-term systemic change in how urban areas manage climate mobility in Bangladesh.

Location : Dhaka, with regular travel to Jashore and other relevant field locations

Reports to: Senior Manager/Manager - Business Administration

Purpose of the Job

Officer/Sr. Officer – Business Administration supports the Senior Manager/Manager – Business Administration in carrying out day-to-day operational functions of the programme. This role is primarily responsible for executing the following essential functions and responsibilities, ensuring smooth operational support. In addition, s/he may be assigned other relevant duties by the Manager – Business Administration and/or the Team Leader, as needed.

Essential Functions and Responsibilities

Finance and NGOAB Compliance:

• Prepare and maintain accurate financial records, ledgers, and reports.

• Ensure timely processing of payments, invoices, and reimbursements.

• Assist in the preparation of monthly, quarterly, and annual financial statements and donor reports.

• Ensure proper documentation and filing of financial transactions for audit purposes.

• Perform bank reconciliations and manage cash flow requirements.

• Ensure compliance with internal financial policies, donor requirements, and statutory regulations.

• Prepare and process all documents for project approvals, fund clearance from NGOAB.

• Manage, coordinate, and ensure all other reporting (monthly/quarterly/bi-annually/annually) to NGOAB, DC/UNO office and other relevant stakeholders.

• Manage, coordinate, and ensure local government clearance certificates.

Procurement & Logistics

• Ensure Value for Money (VfM) in all procurement activities.

• Coordinate deliveries and maintain vendor relationships and updated vendor lists.

• Manage logistics for staff travel, transport, accommodation, and events

• Liaise with suppliers to ensure product availability and competitive pricing and share updates with the Senior Manager/Manager – BA.

• Maintain the stock of office supplies and undertake procurement when necessary.

• Prepare comparative statement & justification for purchase.

• Provide logistic support for meeting/seminar/workshop including vehicle.

• Update fixed asset register.

• Conduct quarterly physical verification of fixed assets.

• Arrange for disposal of out-of-date and disposable items.

• Manage logistics for staff travel, transport, accommodation, and events.

Others

• Perform any other duties as assigned by the Senior Manager/Manager – BA or Team Leader.

Physical Demand

Field visits play a large part in the incumbent’s activities; as such, it is expected that the incumbent is willing and able to take part in such activities, as needed and sometimes under short notice.

Working Conditions and Environment

This will be applicable in accordance to the Swisscontact Staff Manual.