Officer - HR & Admin

Job Description

Title: Officer - HR & Admin

Company Name: Ambala Foundation

Vacancy: 2

Age: 25 to 38 years

Job Location: Dhaka (Shyamoli)

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): IT Enabled Service, NGO, Development Agency, Micro-Credit, Radio

• Bachelor/Honors
• Masters

• BBA/MBA in HRM from any reputed University

• PGDHRM will get preference.

• Relevant training/certificationin HRM, Administration, Compliance, Procurement, Labor Law, Fire safety and security etc. will be treated as additional qualifications.

• At least 3 years
• The applicants should have experience in the following business area(s): IT Enabled Service, NGO, Development Agency, Micro-Credit, Radio

• Age 25 to 38 years

• Pro-active, Tech-savvy, Self-motivated, Enthusiastic and Career-oriented.

• Have adequate knowledge of labor act & rules as well as related compliance standards.

• Must be a Team Player and cooperative and Flexible.

• The applicants should have experience in Administration, General HR, Procurement & Inventory.

• Good analytical and problem-solving skills, Patient, Honest, Ethical, and Dependable.

• Attentive listener, understanding, empathetic and personable, Strong interpersonal skill.

• MS Word/ Excel/ Power Point & typing skill both Bengali and English is mandatory.

Ambala Foundation MRA registration no:000350-01308-00086, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, income generation, environment, women and children development, cross cultural communication etc. To assist and maintain daily HR Operations and Administration few dedicated and energetic professionals needed for HR & Admin team of Ambala Foundation Head Office.

Job Responsibility:

The Officer – HR & Adminserves as a HR Generalist with proven track record of providing full range of HR Operational services. Solid understanding of all HR functions with ability to handle and solve complex People Management issues. This role provides essential daily HR Operational and Administrative support to ensure professional HR & Administration services throughout the organization.

• Human Resources (HR) Responsibilities

• Support payroll processing by maintaining attendance, leave, and employee data. Input all payroll relevant data in the organization’s HRIS to ensure accurate payroll.

• Assist in recruitment and onboarding (posting jobs, screening resumes, interview coordination, collection of joining documents).

• Create personal files and input all the data into the organization’s HRIS.

• Maintain employee records (personal files, contracts, service confirmation, attendance, leave, transfer, promotion, increment, disciplinary actions and any other official transaction during employment).

• Handle HR documentation such as appointment letters, confirmations, and exit formalities.

• Draft all types of official letters, Office orders, Office circulars, notes and internal memos etc.

• Maintain and update all transfer issues in the HRIS.

• Administer leave management and employee benefits as per organizations policy.

• Help implement HR policies and procedures and ensure employee awareness.

• Address basic employee queries and grievances.

• Assist in Disciplinary procedures.

• Assist in performance appraisal and training coordination.

• Assist in separation and final settlement process.

• Ensure compliance with labor laws and company regulations.

• Administration Responsibilities

• Manage office administration and day-to-day operations.

• Maintain office supplies, assets, and inventory.

• Manage warehouse in coordination with responsible personnel.

• Coordinate facility management (cleaning, security, maintenance).

• Handle vendor coordination and service providers.

• Organize meetings, travel, and events.

• Maintain administrative records, files, and correspondence.

• Support management with reports and documentation.

• Ensure a safe, organized, and professional work environment.

• General Responsibilities

• Act as a link between management and employees.

• Maintain confidentiality of HR and company information.

• Support audits and inspections when required.

• Perform other duties assigned by the Line Manager, Head of Department and Management.

• 3 Festival Bonuses.

• Yearly Salary increment.

• Other benefits as per organizational policy (Gratuity,Provident fund, etc.)