Management Assistant

Job Description

Title: Management Assistant

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: at most 40 years

Location: Dhaka

Minimum Salary: Tk. 60000 (Monthly)

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 4 Mar 2025

Education:
∎ Bachelor's degree in Business Administration or a related field.

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ 5+ years of experience in an executive assistant or senior administrative role.
∎ Proven ability to manage multiple tasks with a high degree of accuracy and attention to detail.
∎ Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
∎ Excellent written and verbal communication skills, with a strong command of business etiquette.
∎ Exceptional organizational and time management skills, with a keen ability to prioritize and delegate tasks.
∎ Strong interpersonal skills, with a collaborative mindset and the ability to work well with diverse teams.
∎ A proactive approach to problem-solving and the ability to anticipate the needs of the Executive Director.
∎ Integrity and professionalism in handling sensitive information.
∎ A positive attitude and a willingness to adapt to changing priorities and environments.

Responsibilities & Context:
∎ Coordinate and manage the calendars of the Executive Director, schedule appointments and meetings.
∎ Handle various administrative tasks, including managing correspondence, answering phones, organizing files and documents.
∎ Prepare and format reports, presentations, and other documents as required by the Executive Director, including data gathering, analysis, and ensuring accuracy.
∎ Assist in managing communications, including drafting and proofreading emails, memos, and other correspondence on behalf of the Executive Director.
∎ Provide support to the Senior Management Team on various projects, which may involve collecting data, and coordinating project-related activities.
∎ Arrange travel logistics, including booking flights, accommodations, transportation, and preparing itineraries for the Executive Director.
∎ Organize and maintain confidential information, files, and records in a systematic and secure manner, ensuring easy accessibility when required.
∎ Establish and maintain positive working relationships with internal and external stakeholders, representing the organization management professionally and ensuring effective communication and coordination.

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Employment Status: Contractual

Job Location: Dhaka

Read Before Apply:

APPLICATION PROCESS• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.• Application must be submitted through online by clicking on Apply Online Button.

Note: Application sent by email will not be considered. Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing.

ATTENTION:• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.