Logistics & Procurement Manager

Job Description

Title: Logistics & Procurement Manager

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: At most 55 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 100000 (Monthly)

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Master of Business Administration (MBA) in Supply Chain Management.

• Masters/MBA/MBS.

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 55 years

• Proficient in online procurement systems with specialized expertise in Tally ERP9, Tally Prime, and ERP.

• Computer skills in MS Office Suite (Word, Excel, PowerPoint).

• Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

• Work experience in Cox's Bazar is preferable.

• Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

The proposed position of Logistics & Procurement Manager is critical to fulfilling the operational and to expedite the implementation of the newly awarded DFAT-IRC -supported WASH project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Key Duties & Responsibilities:

• Lead and manage all logistics, procurement, inventory, asset management, transportation, and supply chain functions of the project in compliance with organizational policies, donor regulations, and applicable procurement procedures.

• Develop and implement project procurement plans, logistics plans, and supply plans in coordination with the Programme Manager and relevant project staff to ensure timely delivery of goods, works, and services.

• Provide strategic procurement and logistics support to project teams to facilitate smooth implementation of project activities across all target camps.

• Ensure all procurement processes are conducted transparently, competitively, and in accordance with approved procurement policies, procedures, and delegated authority levels.

• Manage the end-to-end procurement cycle, including purchase requisitions, market surveys, requests for quotations (RFQs), bid evaluations, comparative statements (CS), work orders, contracts, goods receipt verification, and payment documentation.

• Prepare and review procurement documents including PRs, RFQs, tender documents, bid evaluation reports, comparative statements, purchase orders, contracts, and procurement tracking reports.

• Coordinate procurement committee meetings and ensure all procurement documentation is complete and compliant before approval.

• Monitor procurement lead times and maintain procurement tracking systems to ensure timely procurement and delivery of goods, materials, equipment, and services.

• Ensure timely procurement and delivery of WASH-related materials, spare parts, tools, equipment, fuel, construction materials, FSM and SWM operational supplies, laboratory consumables, and other project requirements.

• Coordinate closely with the WASH Technical Manager, Project Officers, Central Office Finance Team, and Programme Manager to ensure procurement specifications and delivery schedules meet project needs.

• Maintain and regularly update stock registers, inventory records, bin cards, and warehouse records for all project materials, tools, equipment, and consumables.

• Ensure proper receipt, storage, issuance, tracking, and disposal of project inventory and assets in accordance with organizational procedures.

• Monitor stock levels and initiate replenishment processes when inventory reaches minimum threshold levels.

• Conduct regular physical inventory verification and asset inspections and ensure reconciliation with stock records.

• Ensure proper asset tagging, registration, tracking, maintenance, transfer, and disposal of project assets.

• Manage transportation and logistics arrangements for project staff, materials, equipment, and field activities.

• Coordinate vehicle utilization, maintenance schedules, fuel management, and transport planning to support efficient project operations.

• Establish and maintain a reliable supplier, vendor, and contractor database and regularly assess vendor performance.

• Monitor supplier and contractor performance to ensure timely delivery, quality compliance, and adherence to contractual obligations.

• Work closely with the Finance & Accounts team to ensure timely processing of procurement-related payments and proper financial documentation.

• Prepare regular procurement, inventory, logistics, and asset management reports for project management and organizational requirements.

• Support internal audits, donor audits, procurement reviews, and compliance assessments by maintaining complete and accurate procurement records.

• Identify procurement and supply chain risks and implement appropriate mitigation measures to minimize operational disruptions.

• Supervise logistics, procurement, warehouse, and support staff assigned to the project and provide mentoring and capacity-building support.

• Ensure compliance with organizational policies on safeguarding, code of conduct, anti-fraud, conflict of interest, and ethical procurement practices.

• Conduct regular field visits to monitor material utilization, stock management, asset condition, and logistics support requirements across project locations.

• Perform any other duties assigned by the Programme Manager and senior management in support of project implementation and organizational objectives.

As per Human Resource Policies & Procedures of NGO Forum for Public Health.