Logistics Assistant, G5, Cox`s Bazar

Job Description

Title: Logistics Assistant, G5, Cox`s Bazar

Company Name: United Nations World Food Programme (WFP)

Vacancy: --

Age: Na

Job Location: Cox`s Bazar

Salary: --

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): Development Agency

• Bachelor/Honors

• Completion of University Degree (bachelor`s or equivalent) is required. Education in Supply Chain, Economics, Commerce, Business Administration, Law or Accounting or any relevant field is preferable.

• At least 5 years
• The applicants should have experience in the following business area(s): Development Agency

• Experience: At least 5 years of relevant experience in the relevant field including Commodity Handling /Warehousing, Transport Contracting & Supplier Management

• Language: Fluency in spoken and written both in English and Bangla language.

• Grade: G5

• Type of contract: Fixed Term

• Duration: 12 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

• This position is based WFP Cox’s Bazar/Warehouses. Job holders report to the logistics officer or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. The job purpose is to implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Under the overall supervision of a logistics Officer, and/or his/her designated, the Logistics Assistant will undertake the following duties.

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

• Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.

• Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary and management of commodity accounting data quality and integrity.

• Process documentation for execution of logistics operations (e.g. PO issuance, Supplier communication invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

• Collect and compile data, produce and/or contribute to reports (e.g.CP Stock Report financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.

• Perform the responsibility of storekeeper in warehouses in absence of regular storekeepers or during emergency.

• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.

• Provide guidance and on-the-job training to partners warehouse staff including causal labours to contribute to their development and high performance.

• Inspect cooperating partners` warehouses and commodities, offering guidance on efficient space utilization and storage practices that align with WFP warehouse standards.

• Collaborate with internal and external stakeholders, including C&F agents, government authorities, transporters, cooperating and retail partners, to support logistics operations and enhance service delivery.

• Act as CP Stock management tools focal points and respond to all queries from partner organization about the stock management tools.

• Act a focal point for Supply Chain asset management including PCAR.

• Perform any other tasks as assigned.

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• WFP offers a competitive benefits package including salary, leave plus medical insurance.