IM and Documentation Officer

Job Description

Title: IM and Documentation Officer

Company Name: NGO Forum for Public Health

Vacancy: 1

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ University Degree in Information Technology / International development / Demography / Public Health / Statistics / Biostatistics / Urban & Regional Planning / Development Studies or other relevant Social Science.

Experience Requirements:
∎ 4 to 7 year(s)
∎ The applicants should have experience in the following business area(s): NGO, Development Agency

Job Context:
∎ NGOF – UNHCR WASH Project.
∎ To work closely with the management for Information Management and reporting to ensuring the better information management services and overall reporting and documentation services of the WASH projects in Cox’s Bazar.
∎ The duration of the contract will be until December 31, 2022.

Job Responsibilities:
∎ Information Management:
∎ Implement and regularly update the Information Management Strategy and the Disseminate all information management related products to the management and relevant sectors,
∎ Developing and updating Open Data Kits (ODK) forms to ensure high quality data collection.
∎ Providing practical training for data enumerators and supervisors.
∎ Develop organizational capacity for multimedia and information alerting usage.
∎ Collect and disseminate all kind of information management related products produced by relevant cluster, UN agencies and other agency,
∎ Design necessary data collection forms, ensuring that the purpose and use of data collected is clear and that questions are simple, clear and collectable,
∎ Based on the data collection, conduct needs and gap identification for the relevant sector,
∎ Develop an information-sharing platform as a web-portal,
∎ Perform advisory and technical assignments in the use of Geographic Information Systems (GIS),
∎ Organize and maintain GIS data of all WASH facilities in accordance with the relevant data management protocols.
∎ Update 4W matrix with collect information and data from field,
∎ Identify appropriate secondary data and information resources,
∎ Draft and manage the information management strategy of NGO Forum
∎ Flows of information and discovery of data/information,
∎ Identify and address information management gaps, and facilitate information sharing between field and project offices including through the organizational web portal,
∎ Regularly map the project facilities and any other useful facilities connected to the WSH sector as per WASH sector.
∎ Provide emergency response information support to the management,
∎ Work closely with the project management to ensure consistency and accuracy of the information collected from field,
∎ Provide Information Management services to support monitoring activities within the working refugee camps,
∎ Participate in Cluster and inter-cluster meetings representing the deploying organization, and provide the necessary support in presenting the relevant data and information.
∎ Documentation:
∎ Regular field visit and data collection from different reporting purposes.
∎ Ensure monthly, quarterly, half-yearly and yearly progress report preparation in a timely manner,
∎ Develop different kind of quality documentations, stories considering project progress and positive changes in people’s lives throughout the project implementation,
∎ Produce case studies, best practices, field experiences, newsletter, e-bulletins and other advocacy materials.

Additional Requirements:
∎ Age 32 to 45 years
∎ Both males and females are allowed to apply
∎ Relevant professional experience working with information management,
∎ Experience using data for reporting purposes.
∎ Experience in use of tablets & smartphones and associated software.
∎ Good report writing and problem solving skills.
∎ Excellent computer skills.
∎ Able to oversee multiple tasks, prioritising and delegating as required.
∎ Able to communicate in local language (Cox’s Bazar, Burmees)
∎ Knowledge of different data collection methodologies.
∎ Proven skills to analyses statistical information.
∎ Ability to formulate IM-related technical requirements and Operating Procedures.
∎ Gender sensitive,
∎ Fluent in English and local language,
∎ Positive attitude as development worker, team worker and accommodative within team at community level along with development partners,
∎ Willingness to work in Refugee Camps,
∎ Willingness to work under pressure during emergency response,
∎ Female qualified candidates are encouraged to apply.

Salary: Tk. 94771 (Monthly)

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 31 Dec 2021

Company Information:
∎ 24 Dec 2021
∎ NGO Forum for Public Health
∎ Address : 4/6, Block-E, Lalmaita, Dhaka - 1207
∎ Web : www.ngof.org

Category: NGO/Development

: APPLICATION PROCESS • Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates. • Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. • Application must be submitted through online by clicking on Apply Online Button. Note: Application sent by email will not be considered. Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing ATTENTION: • NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion. • NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust. • NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind. • All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum. • The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously