Job Description

Title: HR & Payroll Officer

Company Name: HELVETAS Swiss Intercooperation Bangladesh

Vacancy: --

Location: Dhaka

Experience:
∎ At least 3 years

Published: 26 Jun 2024

Education:
∎ Either BBA major in HRM, or Bachelor in HRM, or PGD in HRM or relevant subject.
∎ Either BBA major in HRM, or Bachelor in HRM, or PGD in HRM or relevant subject.

Requirements:

Additional Requirements:
∎ At least 3 years of experience in the HR field (recruitment, performance management, payroll management).
∎ Advanced knowledge and experience of local payroll software solutions
∎ Strong working knowledge of labour law, TAX law and policies related to payroll.
∎ Strong interpersonal skills, explaining complex issues at an understandable level.
∎ Able to interpret the policy for advising the staff.
∎ Strong verbal and written skills, to connect clients and align with various stakeholders.
∎ MS Office applications, MS Teams, Skype, Zoom, Outlook
∎ Intermediate knowledge of Microsoft Excel
∎ At least 3 years of experience in the HR field (recruitment, performance management, payroll management).
∎ Advanced knowledge and experience of local payroll software solutions
∎ Strong working knowledge of labour law, TAX law and policies related to payroll.
∎ Strong interpersonal skills, explaining complex issues at an understandable level.
∎ Able to interpret the policy for advising the staff.
∎ Strong verbal and written skills, to connect clients and align with various stakeholders.
∎ MS Office applications, MS Teams, Skype, Zoom, Outlook
∎ Intermediate knowledge of Microsoft Excel

Responsibilities & Context:
∎ HELVETAS Swiss Intercooperation is a development organization anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner. The promotion of good governance and gender equality and social equity is an integral part of the overall organizational policy of HELVETAS Swiss Intercooperation, through which we seek to ensure that our organizational culture and practice reflects our commitment to social change.
∎ For our Country Office, we are hiring a qualified HR & Payroll Officer to work in the Administration and HR Department. This position would be directly supervised by the Head of Administration and HR and ensure the HR services related to payroll management, recruitment, HRIS management, performance management, personnel file management and staff on/off-boarding.
∎ Prepare and update the recruitment file with job description, requisition, and advertisement.
∎ Phone call to the candidate, email for interview invitation and rejection letter.
∎ Prepare the new staff personnel file immediately after on boarding.
∎ Follow-up with supervisor and subordinate to ensure all staff performance appraisal.
∎ Update personnel file with contract extension, increment and promotion letters.
∎ Maintain the separated staff file with exit documents i.e., clearance form and certificate.
∎ Keep the records of new staff orientation, training, and workshops.
∎ Update the Insurance company about staff inclusion and exclusion information.
∎ Create, update, and maintain staff profile immediately after on/off boarding.
∎ Creating ID and password for new staff just after onboarding.
∎ Assist the staff to unlock or reset the password as per request.
∎ Follow-up with staff for updating their personal information and documents.
∎ Assist staff in registering their attendance, leave and timesheet correctly.
∎ Follow up with staff to complete the time sheet within the deadline of each month.
∎ Assist the staff to upload information and documents related to appraisal.
∎ Update holiday list once in year and CTO leave balance as per the request.
∎ Update information related to staff movement, salary function or steps, Bank Account and TIN before monthly payroll preparation.
∎ Prepare the monthly payment advise and communicate with the respective project finance.
∎ Prepare the final settlement calculation on festival bonus and leave encashment for outgoing staff.
∎ Prepare the payment advice for festival bonus and share with the respective project finance as per the policy.
∎ Prepare salary payslips, income tax certificates and share it with all employees.
∎ Ensure that the employees payroll files are up to date and accurate.
∎ Answer questions about compensation, benefits, taxes and insurance deductions.
∎ Maintains payroll information in HRM System (Tax deduction, PF loan deduction, without pay leave, Salary and Festival Bonus payment).
∎ Facilitate the whole recruitment process for specifically assigned position.
∎ Organize orientation for the new staff as per the induction guideline.
∎ Organize a session on ROADTalk (Performance Management) for all staff as per the guidance of the line manager.
∎ Coordinate with insurance company and staff for insurance benefit settlement.
∎ Interpret and guide the HR policy to staff for implementation.
∎ Facilitate the process of probationary assessment of new staff.
∎ Contribute to organize WE@Helvetas workshop, and facilitate the session.
∎ Act as the HR focal in the absence of the line manager to continue HR support services.
∎ Perform any task assigned by the line manager.
∎ HELVETAS Swiss Intercooperation is a development organization anchored in Switzerland. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner. The promotion of good governance and gender equality and social equity is an integral part of the overall organizational policy of HELVETAS Swiss Intercooperation, through which we seek to ensure that our organizational culture and practice reflects our commitment to social change.
∎ For our Country Office, we are hiring a qualified HR & Payroll Officer to work in the Administration and HR Department. This position would be directly supervised by the Head of Administration and HR and ensure the HR services related to payroll management, recruitment, HRIS management, performance management, personnel file management and staff on/off-boarding.
∎ Key Responsibilities:
∎ Organize HR documents and maintain collaboration.
∎ Prepare and update the recruitment file with job description, requisition, and advertisement.
∎ Phone call to the candidate, email for interview invitation and rejection letter.
∎ Prepare the new staff personnel file immediately after on boarding.
∎ Follow-up with supervisor and subordinate to ensure all staff performance appraisal.
∎ Update personnel file with contract extension, increment and promotion letters.
∎ Maintain the separated staff file with exit documents i.e., clearance form and certificate.
∎ Keep the records of new staff orientation, training, and workshops.
∎ Update the Insurance company about staff inclusion and exclusion information.
∎ Regular update of HRM and payroll system.
∎ Create, update, and maintain staff profile immediately after on/off boarding.
∎ Creating ID and password for new staff just after onboarding.
∎ Assist the staff to unlock or reset the password as per request.
∎ Follow-up with staff for updating their personal information and documents.
∎ Assist staff in registering their attendance, leave and timesheet correctly.
∎ Follow up with staff to complete the time sheet within the deadline of each month.
∎ Assist the staff to upload information and documents related to appraisal.
∎ Update holiday list once in year and CTO leave balance as per the request.
∎ Update information related to staff movement, salary function or steps, Bank Account and TIN before monthly payroll preparation.
∎ Compensation and benefits management.
∎ Prepare the monthly payment advise and communicate with the respective project finance.
∎ Prepare the final settlement calculation on festival bonus and leave encashment for outgoing staff.
∎ Prepare the payment advice for festival bonus and share with the respective project finance as per the policy.
∎ Prepare salary payslips, income tax certificates and share it with all employees.
∎ Ensure that the employees payroll files are up to date and accurate.
∎ Answer questions about compensation, benefits, taxes and insurance deductions.
∎ Maintains payroll information in HRM System (Tax deduction, PF loan deduction, without pay leave, Salary and Festival Bonus payment).
∎ Efficient HR administrative services.
∎ Facilitate the whole recruitment process for specifically assigned position.
∎ Organize orientation for the new staff as per the induction guideline.
∎ Organize a session on ROADTalk (Performance Management) for all staff as per the guidance of the line manager.
∎ Coordinate with insurance company and staff for insurance benefit settlement.
∎ Interpret and guide the HR policy to staff for implementation.
∎ Facilitate the process of probationary assessment of new staff.
∎ Contribute to organize WE@Helvetas workshop, and facilitate the session.
∎ Act as the HR focal in the absence of the line manager to continue HR support services.
∎ Perform any task assigned by the line manager.

Compensation & Other Benefits:
∎ The initial offer would be 1 year with the possibility of contract extension based on performance and budget availability. We offer attractive salary package with Provident Fund, Gratuity Fund, Festival Bonus, Medical Insurance, Mobile Allowance, Seniority Bonus (where applicable), and Yearly COLA adjustment.
∎ The initial offer would be 1 year with the possibility of contract extension based on performance and budget availability. We offer attractive salary package with Provident Fund, Gratuity Fund, Festival Bonus, Medical Insurance, Mobile Allowance, Seniority Bonus (where applicable), and Yearly COLA adjustment.

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

The last date for application submission is 30 June 2024. We encourage suitable and qualified candidates to apply through the online system. Women are highly encouraged to apply.

Company Information:
∎ HELVETAS Swiss Intercooperation Bangladesh
∎ House 30 CWN (A), Road 42/43, Gulshan - 2, Dhaka - 1212
∎ Helvetas Bangladesh is part of a network of independent development organizations. With head offices in Switzerland, Germany and the USA, Helvetas is working in 29 countries in Africa, Asia, Latin America and Eastern Europe. We bring about real change in the lives of over three million disadvantaged people every year. We implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. Helvetas also provides emergency response after disasters.

Address::
∎ House 30 CWN (A), Road 42/43, Gulshan - 2, Dhaka - 1212
∎ Helvetas Bangladesh is part of a network of independent development organizations. With head offices in Switzerland, Germany and the USA, Helvetas is working in 29 countries in Africa, Asia, Latin America and Eastern Europe. We bring about real change in the lives of over three million disadvantaged people every year. We implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. Helvetas also provides emergency response after disasters.

Application Deadline: 30 Jun 2024

Category: HR/Org. Development