HR Executive

Job Description

Title: HR Executive

Company Name: ARTEK

Vacancy: 01

Age: 26 to 28 years

Job Location: Dhaka

Salary: Tk. 20000 - 25000 (Monthly)

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): Architecture Firm, Interior Design

• Bachelor of Business Administration (BBA) in Human Resource Management
• Master of Business Administration (MBA) in Human Resource Management

• 2 to 3 years
• The applicants should have experience in the following business area(s): Architecture Firm, Interior Design

• Age 26 to 28 years

Job Responsibilities – HR Executive

The HR Executive will be responsible for managing daily HR and administrative activities, maintaining employee records, coordinating with employees and management, and ensuring smooth HR operations. The position also requires ERP software management, communication with the ERP software company, and proper maintenance of tender documents.

1. Human Resources Management

• Maintain daily attendance, leave, late entry, and employee records.

• Prepare and maintain employee personal files, joining documents, and HR documentation.

• Assist in , interview scheduling and onboarding of new employees.

• Prepare appointment letters, confirmation letters, promotion letters, and other HR documents.

• Maintain employee information and ensure all records are accurate and updated.

2. ERP Software Management

• Develop a clear understanding of the company’s ERP software and its HR & Administration modules.

• Manage daily HR activities through ERP software, including attendance, leave applications, site visit entries, and food requests.

• Maintain accurate and updated employee information in the ERP system.

• Communicate with the ERP software company on a day-to-day basis regarding software issues, updates, and technical support.

• Follow up with the ERP software company to resolve technical problems and ensure timely solutions.

• Coordinate with employees and department heads to ensure proper adoption and use of ERP software.

• Identify software-related problems and report them to management when necessary.

• Assist in ERP training, implementation, and improvement of HR processes.

3. Communication & Typing Skills

• Maintain regular communication with employees, department heads, management, and external service providers.

• Prepare professional emails, notices, memos, and official letters.

• Must be proficient in both Bangla and English typing.

• Prepare HR documents, reports, and correspondence in Bangla and English as required.

• Maintain clear and professional communication with the ERP software company.

4. Tender Document Management

• Maintain and organize all tender-related documents and records.

• Prepare, collect, and arrange necessary documents for tender submissions.

• Coordinate with relevant departments to collect tender information, certificates, and supporting documents.

• Ensure tender documents are properly filed, updated, and easily accessible.

• Maintain tender submission records, deadlines, and document checklists.

• Assist management in preparing tender-related paperwork and official correspondence.

5. Administrative Responsibilities

• Monitor daily office administrative activities and support smooth office operations.

• Maintain office records, registers, and important company documents.

• Coordinate with departments regarding office requirements and employee needs.

• Assist in maintaining visitor records, office supplies, and administrative reports.

• Support company events, meetings, employee activities, and internal programs.

• Ensure proper implementation of company rules, policies, and procedures.

6. Reporting & Additional Duties

• Prepare daily, weekly, and monthly HR reports for management.

• Maintain HR and administrative data in Excel and other relevant software.

• Monitor employee attendance, late entries, and leave balances.

• Assist in HR policy development and implementation.

• Maintain confidentiality of employee information and company documents.

• Perform any other HR, administrative, or documentation-related duties assigned by management.