HR & Admin Officer (NGO)

Job Description

Title: HR & Admin Officer (NGO)

Company Name: Odommo Bangladesh Foundation (OBF)

Vacancy: 1

Age: 25 to 35 years

Job Location: Dhaka (Banani)

Salary: Tk. 30000 - 40000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, School, Kindergarten

• Bachelor of Business Administration (BBA) in HRM

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency, School, Kindergarten

• Age 25 to 35 years

Key Responsibilities

HR Operations & Documentation

• Maintain accurate employee records (digital and physical)

• Manage leave, attendance tracking, and monthly time logs

• Support recruitment, onboarding, and exit processes

• Assist in preparation of contracts, renewals, and employee files

• Submit monthly HR reports to the Head of HR/Admin and Founder

Administrative Management

• Oversee general office management, cleanliness, and logistics

• Maintain admin records: asset register, inventory logs, transport schedules

• Ensure staff ID cards, supply requisitions, and visitor logs are managed properly

• Coordinate administrative support for events, training, and volunteer programs

Policy & Compliance

• Ensure compliance with labor laws and organizational policies

• Support grievance redress and disciplinary measures as per SOP

• Assist in internal audits and documentation for donor and government reviews

• Work closely with Program Heads to maintain field compliance

Communication & Coordination

• Draft internal communication, notices, and HR memos

• Support Founder/HR Head with meeting summaries, staff updates, and reports

• Collaborate with field and branch HR/Admin points for unified operations

Key Focus Areas for this Role

• Ensure Discipline & Smooth Benefits for All Staff – From leave approval to monthly punctuality, fairness and structure must be upheld

• Ensure Highest Value for Proper Time Management – Respect both employee time and organizational needs through organized scheduling and follow-ups

• Be a Quick Learner & Ensure Impact – Take initiative, improve existing systems, and drive HR practices with measurable results

• Remain Highly Focused & Support Team Members Actively – Build strong internal relationships and be a reliable support point for all staff