HR & Admin Executive (Male)

Job Description

Title: HR & Admin Executive (Male)

Company Name: Beauty Booth Bangladesh

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 1 to 3 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Retail Store

• Bachelor’s degree in Human Resource Management, Business Administration, Management, or a related field.

• MBA/PGD in HRM will be an advantage.

• 1 to 3 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Retail Store

• Only Male

• Must be proactive, energetic, responsible, and well-organized.

• Willingness to visit factory/production facilities regularly as required.

• Willingness to handle HR, administration, procurement, and factory coordination responsibilities.

• Must have good interpersonal and communication skills.

• Candidates who can join immediately or within a short notice period will get preference.

• Ability to work under pressure and meet deadlines.

Experience Requirements

• 1–3 years of relevant experience in HR & Administration.

• Candidates with experience in HR operations, recruitment, attendance management, employee documentation, payroll support, administrative procurement, factory coordination, and general administration will be preferred.

• Experience in manufacturing, FMCG, retail, or factory-based organizations will be an advantage.

Required Skills & Competencies

• Good knowledge of HR & Administrative functions.

• Strong communication and interpersonal skills.

• Good command of MS Office, particularly MS Excel and MS Word.

• Ability to maintain accurate records and documentation.

• Good organizational and time-management skills.

• Strong coordination and negotiation skills.

• Basic understanding of procurement and vendor management.

• Ability to handle confidential information professionally.

• Strong problem-solving and multitasking abilities.

• Strong sense of responsibility, discipline, and professionalism.

• Ability to work independently as well as in a team.

• Ability to communicate effectively with factory workers, employees, management, vendors, and external parties.

Department: Human Resources & Administration

Job Summary:

We are looking for a proactive, responsible, and well-organized HR & Admin Executive to manage day-to-day HR, administrative, procurement, and factory coordination activities. The ideal candidate should have good communication skills, strong interpersonal ability, practical knowledge of HR operations, and the ability to handle multiple administrative responsibilities efficiently.

Key Responsibilities

HR Responsibilities

• Assist in end-to-end recruitment activities, including job posting, CV screening, interview scheduling, candidate coordination, and onboarding.

• Maintain and update employee personal files, HR records, attendance, leave, and other employee-related documents.

• Prepare and maintain appointment letters, confirmation letters, increment letters, transfer letters, warning letters, and other HR documents.

• Monitor daily attendance, late attendance, leave, overtime, and employee movement.

• Assist in monthly payroll preparation and provide necessary HR-related data.

• Ensure proper implementation of company HR policies, rules, procedures, and guidelines.

• Handle employee queries and provide necessary support regarding HR-related matters.

• Assist in employee onboarding, orientation, and induction programs.

• Maintain confidentiality of employee and organizational information.

• Support management in maintaining a positive and disciplined workplace environment.

• Prepare regular HR reports and employee-related reports as required by management.

Administration & Factory Coordination

• Manage day-to-day administrative activities to ensure smooth and efficient office operations.

• Regularly visit factory/production facilities to monitor HR and administrative activities and ensure proper coordination between the head office and factory.

• Coordinate with factory management and employees regarding attendance, manpower, employee issues, administrative requirements, and operational matters.

• Ensure availability and proper management of stationery, office supplies, equipment, and other administrative materials.

• Manage office and factory-related documentation and maintain proper records.

• Coordinate with vendors, suppliers, service providers, and external parties for administrative requirements.

• Assist in maintaining proper workplace facilities and ensuring necessary administrative support for employees.

• Support management in organizing meetings, events, employee engagement activities, training programs, and other organizational activities.

• Handle any other day-to-day administrative tasks assigned by management.

Administrative Purchase & Procurement

• Handle administrative purchasing and procurement activities for office and factory requirements.

• Source and communicate with suppliers/vendors for necessary products and services.

• Collect and compare quotations, prices, product quality, and delivery schedules.

• Coordinate purchase orders, deliveries, and follow-up with suppliers.

• Maintain proper purchase records, bills, invoices, quotations, and supporting documents.

• Ensure timely procurement of office stationery, supplies, equipment, and other administrative requirements.

• Develop and maintain good relationships with suppliers and service providers.

• Ensure purchases are made within approved budgets and company policies.

Compensation & Benefits

• Competitive salary based on experience and qualifications.

• Festival Bonus.

• Other benefits as per company policy.

• Career growth and professional development opportunities.