Grant, HR and Logistics Management Officer

Job Description

Title: Grant, HR and Logistics Management Officer

Company Name: Projahnmo Research Foundation

Vacancy: --

Location: Dhaka

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 18 Mar 2025

Education:
∎ Masters
∎ Master’s degree or equivalent degree in accounting/finance/management/ business administration

Requirements:

Additional Requirements:
∎ At least 5 years of working experience in a similar position in INGO/NGO
∎ Demonstrated analytical skills and self-motivation with the ability to set priorities and manage multiple tasks effectively and efficiently.
∎ Strong in written and verbal English and Bangla communications
∎ A minimum of 5 years of grants management involvement is required, ideally in positions of increasing responsibility and cross-functional exposure.
∎ Experience
∎ At least 5 years of working experience in a similar position in INGO/NGO
∎ Additional Requirements
∎ Demonstrated analytical skills and self-motivation with the ability to set priorities and manage multiple tasks effectively and efficiently.
∎ Strong in written and verbal English and Bangla communications
∎ A minimum of 5 years of grants management involvement is required, ideally in positions of increasing responsibility and cross-functional exposure.
∎ Competency Requirement:
∎ Computer skills in MS Word, Excel and PowerPoint

Responsibilities & Context:
∎ The ideal candidate will be responsible for ensuring compliance with PRF’s accounting and grant management policies, as well as donors’ requirements. S/he will maintain accurate, complete, and reliable information in all grants/awards and financial systems. S/he will work with study managers/focal persons to identify compliance challenges and escalate issues to leadership when necessary. S/he will work closely with the Project Managers and report to the Finance Manager.
∎ Coordinate the administration of the grant cycle from application to closing, facilitating efforts across teams to ensure that grant requirements are met.
∎ Maintain a clear record of all grant activities, including the status of funds, deliverables, and reports.
∎ Track budgets and agreements, ensure timely submission of donor reports, forecast expenditure and support project managers.
∎ Utilize established processes, templates, and tools to follow internal processes for grants management and sub-award management; and propose and implement the development of new tools and procedures for new sub, as needed.
∎ Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars and internal documentation.
∎ Track grant spending as well as modifications and budget realignments, monitoring adherence to funder requirements.
∎ Inform project managers about timely donor reporting following the sub-agreement.
∎ Inform the management to ensure contract extension, modification and No-Cost Extension (NCE) if needed.
∎ Prepare budget for grant application
∎ Assist with forecasting and long-term planning for organizational growth and sustainability.
∎ Updating and maintaining employee records in systems/databases.
∎ Ensure new contracts and contract extensions of staff and consultants working with the finance team and program team.
∎ Assist the hiring manager in producing job descriptions and identifying key competencies for each role.
∎ Screen CVs with the help of project managers and complete first-stage interviews for professional and support staff as required.
∎ Conduct relevant employment checks on all locally hired employees and prepare job offers for successful candidates.
∎ Provide training for new employees in organizational policies and procedures.
∎ Coordinate supply needs to ensure programs have the necessary goods and services on time. Manage commodity transport and distribution and maintain documentation.
∎ Collaborate with procurement committee, vendors, and transport to receive and deliver commodities according to standards.
∎ Ensure that the staff receives support for vehicles, air tickets, accommodation, and other logistics.
∎ Projahnmo Research Foundation (PRF), in association with Johns Hopkins University, USA has a long and illustrious history of conducting research in Bangladesh. PRF’s research has contributed to the improvement of the health of Bangladeshi citizens and has supported the career development of numerous Bangladeshi public health professionals. Projahnmo Research Foundation is seeking qualified and motivated applicants from Bangladeshi nationals for the position of Grant, HR and Logistics Management Officer.
∎ Job Description / Responsibility:
∎ Grant management (50%)
∎ HR Management (30%)
∎ Logistics Management (20%)
∎ Report to Finance Manager
∎ Supervise: HR Officer, Admin and logistics Assistance
∎ Job Nature: Fixed term

Compensation & Other Benefits:
∎ Salary and benefits: Competitive
∎ Benefit: 12% retirement fund contribution by PRF will be given as per organizational policy. Initial appointments will be made for 12 months but may be extended for a further period depending on satisfactory performance and availability of funds.
∎ Salary and benefits: Competitive
∎ Benefit: 12% retirement fund contribution by PRF will be given as per organizational policy. Initial appointments will be made for 12 months but may be extended for a further period depending on satisfactory performance and availability of funds.

Employment Status: Contractual

Job Location: Dhaka

Apply URL::

Apply Procedure:

Hard Copy:
∎ Projahnmo Research Foundation (PRF) is an equal opportunity employer and particularly welcomes applications from female candidates. Any persuasion will disqualify the candidature. Only short-listed candidates shall be invited for the interview.
∎ Interested candidates who fulfill the requirements should submit the electronic application in http://jobs.prfbd.org/ or send a hard copy application which includes cover letter, updated CV, copies of all certificates, and two copies Photograph to the HR Officer, Projahnmo Research Foundation, Floor 7, House-97/A, Road-25, Block-A, Banani, Dhaka-1213, Bangladesh with name of the position over the top of the envelop.

Company Information:
∎ Projahnmo Research Foundation
∎ Floor - 6 and 7, House #97A, Road #25, Block # A, Banani, Dhaka-1213, Bangladesh

Address::
∎ Floor - 6 and 7, House #97A, Road #25, Block # A, Banani, Dhaka-1213, Bangladesh

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 5 Apr 2025

Category: NGO/Development