Job Description

Title: Finance Specialist - Budget and Reporting

Company Name: Plan International Bangladesh

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Master's degree in accounting/finance/management /Business administration

Job Responsibilities:
∎ The position holder does not have any direct or indirect report. While the position holder reviews prepared budget and modification of the assigned projects, he/she does not have budgetary responsibilities of those projects. Usually, there is no delegated authority for expenditure for this position. However, depending on the locations of the position and overall staffing of the office, the incumbent may have limited delegated authority for expenditure as per management decision. Communication requirements are internal to the organization, mostly with project managers of the assigned projects usually from the same location, business development and operations teams, mostly related to project budget, expenditure monitoring, Grants Module in systems in system and financial reporting. Needs to be aware of over or under budgeting of grants project while reviewing the budget prepared by programme team; identify associated risk on donor compliances at the implementation and reporting of grants project and pass this on to the line manager. The position holder does not have any external representation requirement. Review project budgets and their modification prepared by programme team for 3 to 4 assigned grants projects. Keep Grants Module updated in the systems so that project team and management have accurate picture of financial management of the assigned projects. Ensure timely preparation and submission of financial reports for the assigned project per donor, corporate and statutory requirement.
∎ Accountabilities:
∎ Review of project budgets and their modifications:
∎ Periodically update cost estimation following review and discussion with the staff member from different teams (programme, Admin, Log, HROD etc) and share with programme team for budget preparation; continuously update the costs heads based on changed scenario.
∎ Review project budget and their modifications (prepared by programme team) in the Plan budget template both for sponsorship and grant for thematic program/sector for the assigned projects.
∎ Transfer the project budget in to donor budget template as per donor guideline before submission
∎ Ensure inclusion of all applicable apportioned cost in to project budget and identify and flag the gap in the cost recovery, work with programme team and BD to resolve this.
∎ Prepare response on donors/NOs queries on budget matters in coordination with the Project/Programme team. Keep the programme team updated on any changes made in budget after submission and during negotiation with NOs/Donors
∎ Review unit cost for each activity for project budgeting;
∎ Assist PMs/ Program focal for prepare/modify PO budget into SAP aligning the total budget.
∎ Preparation of financial reports of assigned project projects, review budget vs actual reports and ensure justification for variance from program in line with donors' requirement
∎ Prepare monthly expenditure analysis (budget vs. actual in LC & EUR by DO, by funding source, by CP and by project etc.
∎ Update monthly rolling budget based on the approved project budget in SAP system.
∎ Projects financial reports are prepared for completeness; accuracy and conformance with donor guideline before submission to supervisor.
∎ Validate financial reports on monthly/quarterly basis in line with agreed budget and update respective PMs/Program Heads in advance.
∎ Align grants module with IGF in SAP as per agreed timeline.
∎ Match PO budget with grants module budget and flag any discrepancies to PMs/Program focal.
∎ Address donors/NOs queries on submitted reports and ensure timely submission when required.
∎ Arrange one-to-one orientation with programme team members on specific donor requirement on financial report on quarterly basis and share best practices report for knowledge sharing once in a year.
∎ Prepare response on donors/NOs queries on report matters and submit it to next level.
∎ Set up of FAD and insert budget in to grants module of SAP system following the SAP instruction and guideline and maintain & follow up of FAD files update
∎ Funding Agreement Document (FAD) are prepared and reviewed by grants compliance and approved as per Plan Delegation of Authority
∎ Project controlled is maintained and ensured following the Plan operation manual and SAP system /Operation Manual
∎ Grant and FAD set up in SAP system including linking of project budget with grants module
∎ Create donor budget line (sponsored program) and funded program in to SAP system link them
∎ Input grant project budget by sponsored program in to SAP system
∎ Mapping the project WBS code with donor budget line (sponsored program) do the link between
∎ WBS code and sponsored program in SAP system
∎ Ensure project completion reports/FAD closing in line with donors'/Plan's requirement
∎ Preservation of required documents of Plan for future requirement like audit, donor visit (documents mapping with location details is in place) are ensured
∎ Maintain FAD file as per checklist related to finance and compliance

Additional Requirements:
∎ 4 years' experience in finance/ accounting with two years in similar role preferably in development organization.
∎ Demonstrated knowledge of development projects and ability to prepare, review and modify project budgets;
∎ Knowledge on compliances of costing for donors like AusAid, DFATD, SIDA, DFID, EC, USAID etc.
∎ Knowledge and experience of using corporate financial software and ability to prepare financial reports for management using financial data, information and records.
∎ Ability to adopt new software and financial management systems.
∎ Excellent communication in Bengali and in English, with analytical report writing skills.
∎ Respect client's needs and satisfactions, being solution focused; knowledge and understanding of customer satisfaction of services from the role.
∎ Ability to work in multifunctional team and facilitate negotiations to be effective and efficient in delivering results from his/her own role.
∎ Willingness to work for and on behalf of the organization at the time of disaster within Plan working area or outside
∎ Using SAP or other ERP for corporate financial management and reporting.
∎ Working in emergency response programme especially financial management.
∎ Understanding of and ability to serve as development catalyst and practitioner given the country context and Plan mandate.
∎ Ability to assess-plan-negotiate-organize-monitor-evaluate-measure the success of projects and what they are supposed to deliver.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 4 Sep 2021

Company Information:
∎ 24 Aug 2021
∎ Plan International Bangladesh
∎ Business : Founded 80 years ago, Plan International is one of the oldest and largest children`s development organisations in the world. We work in 52 countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. In 2015, Plan International worked with 100 million children in 85,282 communities. Plan International is independent, with no religious, political or governmental affiliations but having a vision of a world in which all children realize their full potential in societies that respect people`s rights and dignity.
Plan International has been operating in Bangladesh since 1994. Plan International seeks to ensure the rights of children to education, health, safe water and sanitation, protection, youth social and economic empowerment and climate change, environmental degradation and natural or man-made disaster hazards throughout the country.

Category: NGO/Development