Finance & Logistic Associate

Job Description

Title: Finance & Logistic Associate

Company Name: PHALS (Programme for Helpless And Lagged Societies)

Vacancy: Not specific

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor's/ Master’s degree from a reputed University or College in MBA or relevant subject; Finance & accounting is highly preferable.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Report to: Project Manager
∎ Accountability: Accountable to PM (Project Manager) and Admin & Finance Manager for all duties and responsibilities.
∎ Guided by Admin and Finance Manager, the Project Manager will provide technical support to implementation of overall project activities and records. Under Humanitarian Assistance for Rohingya and Host Community project, the Finance and Logistic Associate will ensure the overall finance transection, documentation, bill voucher and other necessary register both hardcopy and soft copy, inventories, store maintenance, timely delivery for field interventions are technically sound.
∎ Employment Status: Contractual initially for 5 months, may be extended depends on project extension

Job Responsibilities:
∎ The major responsibility-
∎ Checking bill/voucher and preparation all type of voucher i.e Debit voucher, Credit voucher, Journal voucher, adjustment voucher and make entry into cash book ledger etc. on daily basis;
∎ Assist internal and external audit and support to response audit observation if any;
∎ Prepare fund request for the projects.
∎ Prepare monthly and quarterly financial report incorporate from project office;
∎ To know the project Guidelines, compliance issues, Govt. VAT & Tax rules and implement it properly;
∎ Support in procurement of goods and services
∎ Maintain project store and keep the stock register update regularly.
∎ Prepare/Review financial reports of the project; Review expenditure of project with budget compliance;
∎ Keep the accounts and financial management transparent for all concerned;
∎ Prepare monthly financial statement, bank reconciliation statement and others financial related statement as per requirements;
∎ Prepare financial and administrative monitoring report;
∎ Collect source documents from respective staff in preparing vouchers as well as other financial reports;
∎ Keep the cheque book and financial papers in a safe custody;
∎ Maintain and handle the Project advance to staff following the organizational policy;
∎ Adjust the advance with in the cutoff date;
∎ Ensure all monthly payment timely following the organizational policy;
∎ Maintain petty cash and make its adjustment following the organizational policy;
∎ Keep all financial books and records updated for the annual audit of organization's accounts;
∎ Ensuring donor policy and own organizational policy.
∎ Maintain continuous coordination with the management for financial operations;
∎ Ensure the effective and efficient utilization of the funds authorized for the purpose;
∎ Manage all accounting and financial affairs of the project;

Additional Requirements:
∎ At least 3 year(s) working experience in National or International Organization.
∎ efficiency in Chittagonian dialect is preferable
∎ Highly preferred female candidates
∎ Good understanding on Procurement policy and inventory guideline,
∎ Good understanding project management.
∎ Good conceptual and practical skill to book keeping, financial management.
∎ Good understanding on Financial Monitoring and Audit.
∎ Communication skill and financial report writing.
∎ Deep knowledge in disability inclusion, GBV/protection and Livelihood sector.
∎ Competent in using MS Word, MS Excel and PowerPoint presentation, preferable knowledge on TALI software.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 12 Apr 2022

Company Information:
∎ 7 Apr 2022
∎ PHALS (Programme for Helpless And Lagged Societies)

Category: NGO/Development