Finance and Admin Assistant

Job Description

Title: Finance and Admin Assistant

Company Name: Action Contre la Faim (ACF)

Vacancy: --

Age: At least 18 years

Job Location: Cox`s Bazar (Teknaf)

Salary: Tk. 42126 (Monthly)

Experience:

• At least 1 year
• The applicants should have experience in the following business area(s): NGO, Development Agency

B.Com / BBA (Accounting/Finance/Management) from reputed university.

• At least 1 year
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 18 years

Experience:

• At least six (6) months of working experience in a similar position (accounting post) in reputed I/NGOs

• Demonstrated experience of working with humanitarian NGOs and/or networks in Bangladesh is desirable.

Core competencies:

• Excellent Computer skills

• Professionalism.

• Good knowledge in English, Bangla and Chittagonian language is essential for field payment.

• Effective inter-personal skill and ability to work with different teams/units.

• Highly organized with strong prioritization skills;

Skills required:

• Proficient in computers (Windows, spreadsheets and word processing);

• Receptive and adherence to the internal regulation and working requirements.

Objective 1: Manage payables of the ACF SHADE project based in SHADE project office at Teknaf including field payments

• Before payment, review the accuracy of all bills/ invoices and all relevant supporting documents and check the compliance with ACF procedures as well as Government rules and regulations. Report any discrepancies to the line manager.

• Ensure that Cash advances are received in accordance with the cash management policy and report any discrepancies. There should be strict control on the amount received.

• Ensure that the Payable/Payments are done on time and within reasonable time line.

• Ensure that the Payments or funds are released based on relevant and approved documents.

• Translate invoices and supporting documents into English as needed

• Check that each financial document is properly checked and validated by the Project Manager

• Ensure that cash advances are justified and closed in a timely manner, as per the Cash Management Policy, with all required supporting documents

Objective 2: Maintain the accounting and administrative document sorting

• Support the Finance Manager for maintaining the cash advance register & cheque register up to date and accurate

• Support the scanning, filing and archiving of all accounting documents ;

• Ensure documents are maintained in accordance with ACF Rules and archiving guidelines

• Support for the scanning of invoices and supporting documents for Finance monthly accountancy

• Support the department for the preparation of audits

Objective 3: Support to other departments

• Support for the reimbursement and follow-up of loans, salary advances and medical costs

• Proceed to the payments of volunteers & casual workers in the field

• Collect all sub-office utility bills and ensure on time payment.

• Support logistic department in the procurement of project material

• Support project manager to arrange project documents

• Based at the project office and maintain linkage with the Cox’S Bazar office

• Support project team to supply refreshment at the GFIS and training/ workshop venue and payment of transportation cost of the training participants

Objective 4: Prevent and manage fraud and corruption

• Identify any risks of fraud and corruption in daily ACF operation in Bangladesh.

• Immediately alert the line manager, Sr. Finance Manager to the cases of fraud and corruption.

• Advise the Account Manager / Sr. Finance Manager on day-to-day control measures for fraud or corruption

Objective 5: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity

• Ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary

• Implement all work-related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries

• Ensure the incorporation of gender equity principles in all policies and activities

• Encourage the participation of all genders in meeting and on committees

• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.

OUR BENEFITS INCLUDES:

• Gross monthly Salary BDT 42,126/-

• Festival Bonus, Provident Fund, End of Contract Benefits, Life and accident insurance from joining day, Group Life, Hospitalization and OPD as per organizational policy.

PAID LEAVES:

• 18 days of paid, 10 days of paid casual leave, Up to 01 month of paid sick leave per year.

• Up to 26 calendar week`s maternity leave.

• Paternity Leave, Marriage Leave, etc.