Finance & Admin Officer
Job Description
Title: Finance & Admin Officer
Company Name: Association for Rural Cooperation (ARCO)
Vacancy: 01
Job Location: Naogaon (Mohadevpur)
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Minimum master's degree in commerce preferable in Accounting.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ ARCO is a non-profit making NGO working for the deprived and most disadvantaged poor communities, especially Adibashi and Dalit communities of plain land. It was affiliated with Department of Social Welfare from 1997 and NGO affairs bureau from 1999. ARCO is implementing Resilience to Economic Volatility of Indigenous and Vulnerable populations through Empowerment (REVIVE) project at Niamatpur, Manda & Dhamoirhat Upazila under Naogaon district which is funded by Switzerland Embassy and HEKS/EPER Switzerland.
∎ ARCO invites application from the experienced professionals with proven track record for the above mentioned position for the mentioned project.
∎ Reportable to: The Project Coordinator-REVIVE, ARCO and dotted matrix responsibility to HEKS/EPER office based REVIVE project Finance &Admin Officer as well as employer organization management.
∎ Project duration up to 30 June 2023 and subject to renewal availability of fund.
Job Responsibilities:
∎ Prepare monthly and quarterly financial plan following annual approved budget and YPO/AOP of the project under the guidance of Project Coordinator.
∎ Carryout responsibilities of day-to-day financial management and maintain daily transactions' books of accounts.
∎ Ensure timely deposit of VAT, Tax to the government Treasury.
∎ Prepare financial plan/projection of the project and submit cash call/requisition to counterpart.
∎ Follow IAS and BAS Accounting system in project accounts operation.
∎ Follow updated VAT, Tax/Revenue, and other applicable compliance according to Bangladesh government law.
∎ Ensure that purchases/procurements have been processed following policy and compliances properly, before payment.
∎ Formally or informally orient the project team colleagues on financial policy, norms, mandatories, and compliances for quality financial management.
∎ Coordinate with the relevant staff and donors to ensure efficient flow of the project funds on a timely manner.
∎ Prepare the Project Quarterly, Half Yearly and Yearly Fund Request and ensure the submission on time according to the trend and expected expenditures of the project based on discussing with the project management.
∎ Prepare and review the monthly financial report (Receipts and payment Account, Income and Expenditure Account, Balance sheet, Bank Reconciliation Report, Furniture and Fixture Report, Inventory Report & advance schedule) of the Project and submit to ARCO for authorization and send to HEKS/EPER timely.
∎ Keep regular tracking of the expenditures of different project sites, review them with planned activities, note the inconsistencies (if any) and share with concerned persons and suggest appropriate action.
∎ Review and check periodically whether the expenses are charged appropriately and correctly and initiate necessary action if any irregularities are observed.
∎ Independently prepare all kinds of financial report of the project and submit to counterpart through proper channel
∎ Timely prepare VAT, Tax report and submit to HEKS/EPER counter part
∎ Prepare on-demand financial report as required by the employer management/HEKS/EPER or other counter parts
∎ Independently face internal and external audit
∎ Prepare draft of Management response upon Audit observation and submit to organizational management through immediate supervisor
∎ Maintain personal file of the project staffs, leave, sick and other registers
∎ Preserve all documents related to project financial issues including-Bill-voucher, cash-ledger books, files, register, reports and other documents
∎ Maintain store and stocks of different goods under the project
∎ Preserve master copies of different form, format, template, proforma regarding financial management of the project issued by the partner, HEKS/EPER or other counter part
∎ Maintain Asset/inventory Registers and update the same regularly following organizational policy
∎ Safeguarding of petty cash, Bank cheque books, audit report and other valuable documents of the project
∎ Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ Safeguarding of copies of additional keys of motorcycles, password/PIN numbers of different equipment's (mainly computer, printer etc.)related to guarantee condition
∎ Maintain confidentiality of related information of the project.
∎ Keep regular coordination with other staff members of the project regarding programmatic, financial, and human resource management issues
∎ Periodical project activity visit for expenditure verification and monitoring
∎ Participate in staff coordination meeting, share budget and financial plan, progress, backlogs, and plan accordingly in team
∎ Regular coordination with organizational higher management and HEKS/EPER counterparts
∎ Assist HEKS/EPER office based REVIVE project's Monitoring Officer through providing relevant information, data/statistics as required.
∎ Organize field visits for direct support, checking of vouchers, and compliance of donor.
∎ Ensure that all purchase requests are processed and materials are procured maintaining the desired quality.
∎ Ensure that the project inventories and filing systems are well organized and maintained
∎ Arrange venues, accommodations, tickets, transports for the project personnel if requested for different approved purposes
∎ Arrange booking/contracting training venues for the project training
∎ Take proactive role in bringing to the notice of appropriate authorities, if the quality of any materials procured and supplied are found inferior and suggest appropriate measures
∎ Ensure to deduct VAT and Income tax as applicable deducted from vendors bill as per current years finance ordinance and deposit it to Bangladesh Bank through challan as per Govt. rule and report to TAX authority.
∎ Prepare budget for new initiatives.
∎ Complete the evaluation of the activities with cost analysis.
∎ Advise the Executive Director and Project Coordinator on possible options.
Additional Requirements:
∎ Age at most 40 years
∎ Both males and females are allowed to apply
∎ Experience Requirements : At least 3-8 year(s)
∎ Minimum 3 years of relevant work experience preferably with NGO in financial administration position;
∎ Essential experience in managing administration/office management
∎ Budget management experience and high levels of financial literacy;
∎ Ability to work independently as well as in a team;
∎ Excellent interpersonal and teamwork skills, working with different groups and nationalities;
∎ Strong initiative and self-motivated, with a strong commitment to humanitarian principles;
∎ Must have producing financial report independently both in Bengali and English.
∎ Excellent IT skill (Word, Excel, PowerPoint, internet browsing)
∎ Must have experience in- procurement, inventory management, independently facing external audit, working under pressure and timely completion of quality deliverables.
∎ Working experience of using Accounting, HR and Inventory management software
Salary: Tk. 41905 (Monthly)
Compensation & Other Benefits:
∎ Travel allowance, Mobile bill and other facilities as per organizational policy
∎ Festival Bonus: 2
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 19 Dec 2021
Company Information:
∎ 13 Dec 2021
∎ Association for Rural Cooperation (ARCO)
Category: Accounting/Finance
: Note: please mention the name of the position in the subject line.
