Finance, Admin & Logistics Officer

Job Description

Title: Finance, Admin & Logistics Officer

Company Name: Community Development Centre-CODEC

Vacancy: 01

Age: 30 to 45 years

Job Location: Chattogram, Cumilla, Feni, Lakshmipur, Noakhali

Salary: Tk. 80000 (Monthly)

Experience:

• 3 to 5 years

• Master of Commerce (MCom) in Accounting

• Master’s degree in Finance, Accounting, Business Administration, or a related field.

• CA CC (Chartered Accountant Certificate Course) preferred.

• Academic qualifications may be considered for candidates with substantial experience in the relevant field.

• 3 to 5 years

• Age 30 to 45 years

• At least 3-5 years of experience in financial management, administration, and logistics, preferably within the development or humanitarian sector.
• Strong knowledge of financial regulations, budgeting, and reporting.
• Excellent organizational and multitasking skills.
• Proficiency in financial management software and MS Office Suite.
• Strong communication and interpersonal skills.
• Experience in documentation of project management.
• Strong ability in problem-solving and decision-making.
• Fluent in English with the capability to write high-quality reports.

Key Competencies:

• Financial Acumen: Ability to manage budgets, financial reporting, and compliance with donor requirements.
• Administrative Efficiency: Strong organizational skills for managing office functions and supporting project operations.
• Logistics Management: Expertise in procurement, supply chain management, and distribution of materials.
• Communication Skills: Proficient in written and verbal communication, with the ability to interact effectively with stakeholders.
• Problem-Solving: Adept at identifying issues and implementing solutions efficiently.

Community Development Centre (CODEC) is going to implement the Contingency Partnership to Respond to Emergencies in Chattogram Division, funded by UNICEF Bangladesh; which will assist affected populations in Chittagong, Comilla, Feni, Lakshmipur and Noakhali districts., Covering health, nutrition, WASH, child protection, education, and social behavior change.

The project targets over 600,000 individuals, focusing on pregnant women, children, and vulnerable groups. Key activities include medical camps, nutritional support, safe water and sanitation facilities, child protection, and educational continuity, all integrated with capacity development.

Duration - 06 months.

Position Summary:

The Finance, Admin & Logistics Officer will manage and oversee the financial, administrative, and logistical operations of the project. This role ensures compliance with donor regulations and organizational policies, handles administrative tasks, oversees logistics and procurement, and supports the project team with financial and operational needs.

Responsibilities:

Financial Management:

• Manage and oversee the financial operations of the project, ensuring compliance with donor regulations and organizational policies.

• Prepare and manage project budgets, ensuring proper allocation of funds for project activities.

• Maintain accurate financial records, prepare financial reports, and ensure timely submission to the Project Manager and donors.

• Handle financial transactions, including disbursements, reimbursements, and reconciliation of accounts.

• Payroll Management.

Administrative Tasks:

• Oversee office management, including human resources, record-keeping, and day-to-day administrative functions.

• Support the project team with administrative tasks such as travel arrangements, meeting coordination, and document management.

• Ensure effective office operations and maintain a well-organized filing system for project documents.

• Documentation of HR Personal file.

• Maintaining HRIS Database.

• Orientation to the newly on boarded employees.

Logistics and Procurement:

• Oversee logistics, including procurement, supply chain management, and distribution of materials and resources.

• Coordinate with vendors and service providers for procurement and logistics needs.

• Ensure timely delivery of supplies and equipment to project locations.

• Manage inventory and ensure proper documentation of all procurement activities.

Implementation Support:

• Ensure the efficient implementation of project activities related to Health, Nutrition, WASH, Child Protection, Education, and Social and Behavior Change (SBC) by providing financial, administrative, and logistical support.

• Collaborate with relevant stakeholders, including government entities, local partners, and service providers, to support project activities.

• Assist in the development and execution of capacity-building training and workshops for staff and volunteers.

PSEA Policy-

S/he should abide by the Inter-Agency Standing Committee (IASC)`s six core principles on Protection from Sexual Exploitation and Abuse (PSEA) policy. Ensure the safety of team members (in respect to Prevention of sexual exploitation and abuse - PSEA) from any harm, abuse, neglect, harassment and exploitation to achieve the program`s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

Contingent Task Assignments:

The Project Head may assign additional tasks based on the demands of the emergency situation and program requirements.

Other Information:

• The Finance, Admin & Logistics Officer will work closely with the Project Manager and other team members to ensure the successful implementation of the project.

• This position requires flexibility, attention to detail, and a commitment to ensuring effective project operations in a challenging environment.